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S-1394 - 01/28/2014 - LIBRARY - Ordinances ORDINANCE 2014-LY-EX1-S-1394 AN ORDINANCE ADOPTING A REVISION OF THE GENERAL POLICY FOR THE OAK BROOK PUBLIC LIBRARY WHEREAS, the Village Board of the Village of Oak Brook passed Ordinance 94-LY-E1-S-778 entitled, "An Ordinance Adopting a General Policy for the Oak Brook Free Public Library" on August 9, 1994; and WHEREAS, the General Policy, (hereinafter referred to as, "Policy"), adopted in 1994, requires the Library Director and Library Commission to review that Policy as needed and was last modified on April 13, 2010 and codified as Ordinance S-1281; and WHEREAS, the Library Commission and Library Director recommend revisions in the section in the Policy pertaining to Library use and user responsibilities. WHEREAS, the attached revisions have been approved by both the Oak Brook Library Commission and the Library Director; and NOW, THEREFORE, BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF OAK BROOK, DU PAGE AND COOK COUNTIES, ILLINOIS as follows: Section 1: The revision of the Policy, a copy of which is attached hereto and incorporated herein as Exhibit A, is hereby approved and adopted in its entirety. Section 2: The Village Clerk is hereby authorized and directed to publish this ordinance in pamphlet form in the manner provided by law. Section 3: This ordinance shall be in full force and effect from and after its passage, approval and publication as required by law. Section 4: All ordinances or parts thereof in conflict with the provisions of this ordinance be and the same are hereby repealed to the extent of such conflict. Section 5: The attached revision to the Policy supersedes the General Policy adopted by this Board April 13, 2010.. APPROVED THIS 28th day of January, 204 - �/'�' ems•'"°�""""� Gopal G. Lalmalani Village President Ordinance 2014-LY-EX1-S-1394 Adopting Revision to General Policy for Library Page 2 of 10 PASSED THIS 28th day of January, 2014. Ayes: Trustees Adler, Manzo, Moy, Yusuf Nays: None Absent: Trustees Baar, Wolin ATTEST: Charlotte K. Pruss �;"" Village Clerk Ordinance 2014-LY-EXI-S-1394 Adopting Revision to General Policy for Library Page 3 of 10 OAK BROOK PUBLIC LIBRARY GENERAL POLICY I. MISSION STATEMENT The mission of the Oak Brook Public Library is to provide professional, responsive service and to promote the development of independent, self-confident and literate citizens through the provision of open access to cultural, recreational, intellectual and informational resources. 11. GOVERNANCE The Oak Brook Public Library is established and maintained by the Board of Trustees of the Village of Oak Brook under the Village Library Act (75 ILCS 40). The Board of Trustees appoints Library Commissioners according to law (75 ILCS 40/2) and appoints and employs a professional library administrator known as the Library Director. The Board of Trustees approves all policies developed by the Library Commission and the Library Director. 111. USE OF THE LIBRARY A. Hours and Holidays Oak Brook Library is open during the following hours: Monday through Thursday 9:30 am --9:00 pm Friday and Saturday 9:30 am --5:00 pm Sunday(between Labor Day and Memorial Day weekends) 1:00pm--5:00 pm Oak Brook Library is closed on holidays set by the Village of Oak Brook. B. Supervision Requirements for Children The Library is a public facility and Library staff cannot assume responsibility for the supervision, safety and entertainment of children except within the limited context of defined Library programs. This responsibility must be borne by the child's parent, guardian, or designated caregiver. Children under the age of eight(8) must be under the direct supervision of a caretaking adult at all times. Children age eight(8)through ten (10) may not be left unattended at the Library for more than one hour. C. Unattended Children The Library is not responsible for unattended children. If a child is left without a ride at the library's closing, library personnel will contact the Oak Brook Police Department to provide assistance. IV. LIBRARY CARDS AND BORROWING PRIVILEGES A. Definition of a Valid Library Card An Oak Brook Public Library card is valid when it conforms to the following conditions: 1. It is registered with the holder's correct name and permanent address in the Library database, and 2. The outstanding charges against the holder do not exceed $10.00, and Ordinance 2014-LY-EXI-S-1394 Adopting Revision to General Policy for Library Page 4 of 10 3. The card has not expired, and 4. It is issued to the person in possession of the card. B. Library Card Application Requirements Oak Brook Public Library issues cards free of charge to: 1. Residents Anyone residing within incorporated Oak Brook. A photo ID and proof of residency is required at the time of application for a Library card. Post office boxes are not acceptable as proof of residency. A parent/guardian signature is required on applications for cards for children under the age of eighteen (18). The parent/guardian must sign the registration card in person at the Library and may use his/her identification for his/her minor children. Resident cards are valid for three (3) years. Proof of residency is required for renewal of library cards. 2. Property owners (non-resident) Library service shall be provided free of charge to an individual nonresident owning taxable property within Oak Brook. This privilege shall be extended to only one person (the first applicant) for each parcel of taxable property. Identification and proof of ownership is required at the time of application for a library card. These cards are valid for one (1) year. Proof of ownership is required for renewal of the library card. 3. Local businesses, non-profit organizations and Village employees The Library makes courtesy cards available at no cost to local businesses and nonprofit organizations and to Village of Oak Brook employees who are unserved by another public library under the following conditions: a. The business or nonprofit organization must have an office located within the incorporated limits of the Village of Oak Brook and may not be a post office box only. b. Application must be made in person using the courtesy card application form, which names a maximum of three persons as authorized borrowers and a statement signed by the highest ranking officer/supervisor in the Oak Brook office that the business or organization takes responsibility for all materials borrowed on the library card and understands the borrowing limitations of the card. c. The library card is issued in the name of the business and remains on file at the Library. Persons requesting to borrow materials on the card must show identification each time they use the card. d. Borrowing privileges include Oak Brook Public Library materials and interlibrary and direct loans subject to the limitations listed above. These cards are local use only and do not carry reciprocal borrowing privileges. Courtesy cards are valid for one (1) year. Prior to renewal, the application shall be updated noting any changes in address and/or authorized borrowers. The business or nonprofit organization may change authorized borrowers as desired provided a new form is placed on file in the Library stating the authorized borrowers' names. e. Full-time and regular part-time employees of the Village of Oak Brook who are not served by another public library may register for a courtesy card that is valid for one (1) year. Employees residing in an area served by another public library may register as reciprocal borrowers and are given resident privileges. C. Borrowing Privileges Ordinance 2014-LY-EXI-S-1 394 Adopting Revision to General Policy for Library Page 5 of 10 Holders of valid Oak Brook Public Library cards are granted borrowing privileges, program participation and the use of all services offered by the library. Oak Brook card holders also receive reciprocal borrowing privileges at cooperating inter-system and intra-system libraries, subject to Library and MAGIC policies and procedures. If a borrow returns an Oak Brook Public Library item to another library, the borrower remains responsible for the item and any late fees accrued until it reaches the Oak Brook Public Library. D. Reciprocal Borrowing Privileges Reciprocal borrowing privileges at the Oak Brook Public Library are extended to a holder of a valid Illinois public library card whose clear record can be verified and who holds a card issued by a library that subscribes to the Reciprocal Borrowing Code. A reciprocal borrower receives the same services as a resident card holder, with the following restrictions: 1. May not place holds; 2. Does not receive interlibrary loan services; and 3. Pays a fee in order to access and use the library computer services. E. Purchased Nonresident Cards Persons residing in areas unserved by a public library may purchase an Oak Brook Public Library nonresident card. The fee for this card is determined by the Village of Oak Brook Board of Trustees according to the formula set forth by the State of Illinois. This card is valid for one (1) year. V. LIBRARY MATERIALS A. Loan Periods Loan periods for the various item types are set forth in circulation procedures. Materials borrowed through interlibrary or direct loan are subject to the restrictions placed by the lender. Oak Brook Public Library reserves the right to limit quantities of item types. Books may be renewed once if not on hold for another user. B. Fees and Charges The following fees and charges are established: Nonresident cards Determined annually by Illinois State Law Nonresident computer user card $5.00 Fiction DVDs, per circulation period $1.00 Replacement Library card $5.00 Returned checks Determined by the Village Finance Officer Interlibrary loan transactions Determined by the lending institution Overdue charges, per day, per item: Books, periodicals, CDs, kits $0.10 DVDs, Video games $1.00 C. Maximum Charge The maximum charge for any unreturned item shall not exceed the replacement cost of such item plus any overdue fines (such fines not to exceed $10.00) plus a five dollar($5.00) processing fee. Ordinance 2014-LY-EX1-S-1 394 Adopting Revision to General Policy for Library Page 6 of 10 D. Lost, Damaged Material Collection items that are lost or damaged beyond repair will result in a fine equal to the cost of the item, plus a five dollar processing fee ($5.00). If the lost material is found and returned within thirty(30) days of the due date of the item, the library will refund the cost of the item, provided it is in good condition, less the five dollar($5.00) processing fee and accrued overdue charges. Books that are damaged beyond repair must be replaced. E. Invalidated Library Card Cards for borrowers accruing charges of ten dollars ($10.00) or more are invalidated until the fines/fees problem is resolved. Parents/Guardians' cards are invalidated when their child accrues ten dollars ($10.00)or more in outstanding fines/fees. F. Overdue Notices A maximum of three (3) notices are sent to borrowers by email or regular mail to seek return of Library materials. Oak Brook Public Library staff performs shelf checks for items listed on a notice. Upon verification that the material is still checked out and not on the shelf, notices are mailed to borrowers. Items not returned within fifty(50) days of the due date are considered lost and billed to the patron. G. Returned Checks Any library user whose check is returned for any reason will be charged a returned check fee at the rate set by the Village Finance Officer in addition to the amount of the check. VI. LIBRARY USER RESPONSIBILITIES A. Presentation and Authority of the Library Card A Library user must present his or her library card at the time of each borrowing transaction or computer lab use. The library card holder is responsible for all materials borrowed on his or her card. Parents/Guardians are responsible for lost, damaged or overdue materials borrowed by their children under the age of eighteen (18). B. Lost Cards Lost cards should be reported to the library as soon as possible. Card holders are not held responsible for items borrowed on a card after the card has been reported lost. The replacement fee for a lost card is five dollars($5.00). C. Respect for Library Environment Library users are to behave in a manner suitable to a public library, a place where people come for reading and quiet study. The safety and comfort of all people in the library is important. Library users are expected to respect all library property and to use all furnishings, equipment and collections with care. No smoking is allowed in the library. Eating and drinking, including alcoholic beverages, are allowed at the discretion of the Library Director in conformance with all applicable statutes and Village Policies and Ordinances. Ordinance 2014-LY-EXI-S-1394 Adopting Revision to General Policy for Library Page 7 of 10 Running is not permitted in the Library. Proper attire which includes shoes and shirt is required at all times. Library users are requested to assist in the effort to provide a generally quiet atmosphere by conversing in low tones, turning off or setting on vibrate cell phones while in the main area of the Library. Cell phones may only be used in the Lobby. D. Computer Use Only persons with valid Oak Brook Library cards or computer use authorization or cards are permitted to use the computers in the Reference and Youth Services areas. Children under age fourteen (14) not using a workstation with a parent/guardian are not permitted in the adult computer lab. E. Personal Property Library users are responsible for their personal property in the library. Oak Brook Public Library takes no responsibility for personal property lost or stolen on the premises. F. Library User Behavior Patrons will behave in an appropriate manner that does not infringe upon the productive use and enjoyment of the Library by others or interferes with Library operations. Inappropriate behavior may include, but is not limited to: 1. Being disrespectful or abusive to staff; 2. Shouting or raising one's voice, throwing items or cursing or threatening anyone; 3. Refusing to follow library policies and procedures; 4. Sleeping in a manner that disturbs or interferes with the use of the Library by others; 5. Being bare-footed; 6. Body odor that is offensive to others; 7. Being inappropriately dressed. G. Suspension of Privileges Individuals who fail to abide by these rules or other regulations of the library may have all library privileges suspended immediately and may be asked to leave the library premises by the Library Director, or the staff member in charge of the library when the Library Director is absent. The duration of the suspension of privileges will be determined and the privileges that are suspended will be specified by the Library Director, in accordance with 75 ILCS 5/4-7(11). Any individual with a grievance regarding suspended privileges may request that the Library Commission review the decision at its regularly scheduled meeting. VII. GIFTS A. Acceptance Criteria The Library Director reserves the right to accept or decline gifts of equipment, materials or money to the Library. Responsibility for appraisals and evaluation of donated materials belongs to the donor. The Oak Brook Public Library will supply an acknowledgment that a gift was accepted. Once accepted, gift equipment or materials become the sole property of the Library. The addition or disposition of gift equipment or materials shall be made according to the criteria set forth in the Collection Management Policy and Special Acquisitions Policy. B. Acceptance Limitations Ordinance 2014-LY-EXI-S-1394 Adopting Revision to General Policy for Library Page 8 of 10 The Library Director reserves the right to accept or decline monetary gifts not exceeding $2,500. Monetary gifts in excess of $2,500 shall be reviewed and approved by the Village President and the Board of Trustees. VIII. PROVISION FOR REVIEW OF THIS POLICY This policy is the basis for the operation and services offered by the Oak Brook Public Library. It will be reviewed and/or revised and approved as needed by the Library Director and adopted by the Library Commission. This policy and all subsequent revisions are subject to the approval of the Village of Oak Brook Board of Trustees. Adopted by the Village of Oak Brook Board of Trustees on January 28, 2014. Ordinance 2014-LY-EX1-S-1 394 Adopting Revision to General Policy for Library Page 9 of 10 XI. APPENDICES Appendix A American Library Association Library Bill of Rights The American Library Association affirms that all libraries are forums for information and ideas, and that the following basic polices should guide their services. 1. Books and other library resources should be provided for the interest, information and enlightenment of all people of the community the library serves. Materials should not be excluded because of the origin, background, or views of those contributing to their creation. 2. Libraries should provide materials and information presenting all points of view on current and historical issues. Materials should not be proscribed or removed because of partisan or doctrinal disapproval. 3. Libraries should challenge censorship in the fulfillment of their responsibility to provide information and enlightenment. 4. Libraries should cooperate with all persons and groups concerned with resisting abridgement of free expression and free access to ideas. 5. A person's right to use a library should not be denied or abridged because of origin, age, background, or views. 6. Libraries which make exhibit space and meeting rooms available to the public they serve should make such facilities available on an equitable basis, regardless of the beliefs or affiliations of individuals or groups requesting their use. Adopted June 18, 1948 Amended February 2, 1961 and January 23, 1980, inclusion of"age" reaffirmed January 23, 1996 by the ALA Council. Ordinance 2014-LY-EX1-S-1 394 Adopting Revision to General Policy for Library Page 10 of 10 Appendix B American Library Association Code of Ethics, 1995 1. We provide the highest level of service to all library users through appropriate and usefully organized resources; equitable access; and accurate, unbiased, and courteous responses to all requests. 2. We uphold the principles of intellectual freedom and resist all efforts to censor library resources. 3. We protect each library user's right to privacy and confidentiality with respect to information sought or received and resources consulted, borrowed, acquired or transmitted. 4. We recognize and respect intellectual property rights. 5. We treat co-workers and other colleagues with respect, fairness and good faith, and advocate conditions of employment that safeguard the rights and welfare of all employees of our institutions. 6. We do not advance private interests at the expense of library users, colleagues, or our employing institution. 7. We distinguish between our personal convictions and professional duties and do not allow our personal beliefs to interfere with fair representations of the aims of our institutions or the provision of access to their information resources. 8. We strive for excellence in the profession by maintaining and enhancing our own knowledge and skills, by encouraging the professional development of co-workers, and by fostering the aspirations of potential members of the profession.