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AGENDA ITEM
Regular Board of Trustees Meeting
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January 28, 2014
SUBJECT: Library General Policy p
FROM: Sue Madorin, Library Director )9V
BUDGET SOURCE/BUDGET IMPACT: $0
RECOMMENDED MOTION: I move for passage of Ordinance 2014-LY-EXI-S-1394,
An Ordinance Adopting a Revision to the General Policy for the Oak Brook Public
Library.
Background/History:
This policy is the basis for the operation and services offered by the Oak Brook Public Library. It
is reviewed and/or revised as needed by the Library Director and the Library Commission. The
major changes to this General Policy are in the sections documenting the use of the library and
user responsibilities.
Recommendation:
The Library Commission and the Director of the Library recommend this Ordinance be passed.
Last saved by Sue Madorin J:\ALL DOCS\6-BOTMEMOS\Lib gen plcy memo2010(2).doc
Last printed 1/22/2014 11:32 AM
ORDINANCE 2014-LY-EX1-S-1394
AN ORDINANCE ADOPTING A REVISION OF THE GENERAL POLICY
FOR THE OAK BROOK PUBLIC LIBRARY
WHEREAS, the Village Board of the Village of Oak Brook passed Ordinance 94-LY-E1-S-778
entitled, "An Ordinance Adopting a General Policy for the Oak Brook Free Public Library" on August 9,
1994; and
WHEREAS, the General Policy, (hereinafter referred to as, "Policy"), adopted in 1994, requires
the Library Director and Library Commission to review that Policy as needed and was last modified on
April 13, 2010 and codified as Ordinance S-1281; and
WHEREAS, the Library Commission and Library Director recommend revisions in the section in
the Policy pertaining to Library use and user responsibilities.
WHEREAS, the attached revisions have been approved by both the Oak Brook Library
Commission and the Library Director; and
NOW, THEREFORE, BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF
THE VILLAGE OF OAK BROOK, DU PAGE AND COOK COUNTIES, ILLINOIS as follows:
Section 1: The revision of the Policy, a copy of which is attached hereto and incorporated herein
as Exhibit A, is hereby approved and adopted in its entirety.
Section 2: The Village Clerk is hereby authorized and directed to publish this ordinance in
pamphlet form in the manner provided by law.
Section 3: This ordinance shall be in full force and effect from and after its passage, approval and
publication as required by law.
Section 4: All ordinances or parts thereof in conflict with the provisions of this ordinance be and
the same are hereby repealed to the extent of such conflict.
Section 5: The attached revision to the Policy supersedes the General Policy adopted by this
Board April 13, 2010..
APPROVED THIS 28th day of January, 2014.
Gopal G. Lalmalani
Village President
Ordinance 2014-LY-EX1-S-1394
Adopting Revision to General
Policy for Library Page 2 of 2
PASSED THIS 28th day of January, 2014.
Ayes:
Nays:
Absent:
ATTEST:
Charlotte K. Pruss
Village Clerk
ORDINANCE 2014-LY-EX1-S-1394
OAK BROOK PUBLIC LIBRARY
GENERAL POLICY
I. MISSION STATEMENT
The mission of the Oak Brook Public Library is to provide professional, responsive service and to promote
the development of independent, self-confident and literate citizens through the provision of open access
to cultural, recreational, intellectual and informational resources.
11. GOVERNANCE
The Oak Brook Public Library is established and maintained by the Board of Trustees of the Village of
Oak Brook under the Village Library Act (75 ILCS 40). The Board of Trustees appoints Library
Commissioners according to law (75 ILCS 40/2) and appoints and employs a professional library
administrator known as the Library Director. The Board of Trustees approves all policies developed by the
Library Commission and the Library Director.
III. USE OF THE LIBRARY
A. Hours and Holidays
Oak Brook Library is open during the following hours:
Monday through Thursday 9:30 am --9:00 pm
Friday and Saturday 9:30 am --5:00 pm
Sunday(between Labor Day and Memorial Day weekends) 1:OOpm --5:00 pm
Oak Brook Library is closed on holidays set by the Village of Oak Brook.
B. Supervision Requirements for Children
The Library is a public facility and Library staff cannot assume responsibility for the supervision, safety
and entertainment of children except within the limited context of defined Library programs. This
responsibility must be borne by the child's parent, guardian, or designated caregiver.
Children under the age of eight(8) must be under the direct supervision of a caretaking adult at all times.
Children age eight(8)through ten (10) may not be left unattended at the Library for more than one hour.
C. Unattended Children
The Library is not responsible for unattended children. If a child is left without a ride at the library's
closing, library personnel will contact the Oak Brook Police Department to provide assistance.
IV. LIBRARY CARDS AND BORROWING PRIVILEGES
A. Definition of a Valid Library Card
An Oak Brook Public Library card is valid when it conforms to the following conditions:
1. It is registered with the holder's correct name and permanent address in the Library
database, and
2. The outstanding charges against the holder do not exceed $10.00, and
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3. The card has not expired, and
4. It is issued to the person in possession of the card.
B. Library Card Application Requirements
Oak Brook Public Library issues cards free of charge to:
1. Residents Anyone residing within incorporated Oak Brook. A photo ID and proof of
residency is required at the time of application for a Library card. Post office boxes are
not acceptable as proof of residency. A parent/guardian signature is required on
applications for cards for children under the age of eighteen (18). The parent/guardian
must sign the registration card in person at the Library and may use his/her identification
for his/her minor children. Resident cards are valid for three (3) years. Proof of residency
is required for renewal of library cards.
2. Property owners (non-resident) Library service shall be provided free of charge to an
individual nonresident owning taxable property within Oak Brook. This privilege shall be
extended to only one person (the first applicant) for each parcel of taxable property.
Identification and proof of ownership is required at the time of application for a library
card. These cards are valid for one (1) year. Proof of ownership is required for renewal of
the library card.
3. Local businesses, non-profit organizations and Village employees The Library
makes courtesy cards available at no cost to local businesses and nonprofit
organizations and to Village of Oak Brook employees who are unserved by another
public library under the following conditions:
a. The business or nonprofit organization must have an office located within the
incorporated limits of the Village of Oak Brook and may not be a post office box only.
b. Application must be made in person using the courtesy card application form, which
names a maximum of three persons as authorized borrowers and a statement signed
by the highest ranking officer/supervisor in the Oak Brook office that the business or
organization takes responsibility for all materials borrowed on the library card and
understands the borrowing limitations of the card.
c. The library card is issued in the name of the business and remains on file at the
Library. Persons requesting to borrow materials on the card must show identification
each time they use the card.
d. Borrowing privileges include Oak Brook Public Library materials and interlibrary and
direct loans subject to the limitations listed above. These cards are local use only and
do not carry reciprocal borrowing privileges. Courtesy cards are valid for one(1) year.
Prior to renewal, the application shall be updated noting any changes in address
and/or authorized borrowers. The business or nonprofit organization may change
authorized borrowers as desired provided a new form is placed on file in the Library
stating the authorized borrowers' names.
e. Full-time and regular part-time employees of the Village of Oak Brook who are not
served by another public library may register for a courtesy card that is valid for one
(1) year. Employees residing in an area served by another public library may register
as reciprocal borrowers and are given resident privileges.
C. Borrowing Privileges
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Holders of valid Oak Brook Public Library cards are granted borrowing privileges, program participation
and the use of all services offered by the library. Oak Brook card holders also receive reciprocal
borrowing privileges at cooperating inter-system and intra-system libraries, subject to Library and MAGIC
policies and procedures.
If a borrow returns an Oak Brook Public Library item to another library, the borrower remains responsible
for the item and any late fees accrued until it reaches the Oak Brook Public Library.
D. Reciprocal Borrowing Privileges
Reciprocal borrowing privileges at the Oak Brook Public Library are extended to a holder of a valid Illinois
public library card whose clear record can be verified and who holds a card issued by a library that
subscribes to the Reciprocal Borrowing Code.
A reciprocal borrower receives the same services as a resident card holder, with the following restrictions:
1. May not place holds;
2. Does not receive interlibrary loan services; and
3. Pays a fee in order to access and use the library computer services.
E. Purchased Nonresident Cards
Persons residing in areas unserved by a public library may purchase an Oak Brook Public Library
nonresident card. The fee for this card is determined by the Village of Oak Brook Board of Trustees
according to the formula set forth by the State of Illinois. This card is valid for one (1) year.
V. LIBRARY MATERIALS
A. Loan Periods
Loan periods for the various item types are set forth in circulation procedures. Materials borrowed through
interlibrary or direct loan are subject to the restrictions placed by the lender. Oak Brook Public Library
reserves the right to limit quantities of item types. Books may be renewed once if not on hold for another
user.
B. Fees and Charges
The following fees and charges are established:
Nonresident cards Determined annually by Illinois State Law
Nonresident computer user card $5.00
Fiction DVDs, per circulation period $1.00
Replacement Library card $5.00
Returned checks Determined by the Village Finance Officer
Interlibrary loan transactions Determined by the lending institution
Overdue charges, per day, per item:
Books, periodicals, CDs, kits $0.10
DVDs, Video games $1.00
C. Maximum Charge
The maximum charge for any unreturned item shall not exceed the replacement cost of such item plus
any overdue fines (such fines not to exceed $10.00) plus a five dollar($5.00) processing fee.
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D. Lost, Damaged Material
Collection items that are lost or damaged beyond repair will result in a fine equal to the cost of the item,
plus a five dollar processing fee ($5.00). If the lost material is found and returned within thirty(30)days of
the due date of the item, the library will refund the cost of the item, provided it is in good condition, less
the five dollar($5.00) processing fee and accrued overdue charges.
Books that are damaged beyond repair must be replaced.
E. Invalidated Library Card
Cards for borrowers accruing charges of ten dollars ($10.00) or more are invalidated until the fines/fees
problem is resolved. Parents/Guardians' cards are invalidated when their child accrues ten dollars
($10.00)or more in outstanding fines/fees.
F. Overdue Notices
A maximum of three (3) notices are sent to borrowers by email or regular mail to seek return of Library
materials. Oak Brook Public Library staff performs shelf checks for items listed on a notice. Upon
verification that the material is still checked out and not on the shelf, notices are mailed to borrowers.
Items not returned within fifty(50) days of the due date are considered lost and billed to the patron.
G. Returned Checks
Any library user whose check is returned for any reason will be charged a returned check fee at the rate
set by the Village Finance Officer in addition to the amount of the check.
VI. LIBRARY USER RESPONSIBILITIES
A. Presentation and Authority of the Library Card
A Library user must present his or her library card at the time of each borrowing transaction or computer
lab use. The library card holder is responsible for all materials borrowed on his or her card.
Parents/Guardians are responsible for lost, damaged or overdue materials borrowed by their children
under the age of eighteen (18).
B. Lost Cards
Lost cards should be reported to the library as soon as possible. Card holders are not held responsible for
items borrowed on a card after the card has been reported lost. The replacement fee for a lost card is
five dollars ($5.00).
C. Respect for Library Environment
Library users are to behave in a manner suitable to a public library, a place where people come for
reading and quiet study. The safety and comfort of all people in the library is important.
Library users are expected to respect all library property and to use all furnishings, equipment and
collections with care.
No smoking is allowed in the library. Eating and drinking, including alcoholic beverages, are allowed at
the discretion of the Library Director in conformance with all applicable statutes and Village Policies and
Ordinances.
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Running is not permitted in the Library. Proper attire which includes shoes and shirt is required at all
times.
Library users are requested to assist in the effort to provide a generally quiet atmosphere by conversing
in low tones, turning off or setting on vibrate cell phones while in the main area of the Library. Cell phones
may only be used in the Lobby.
D. Computer Use
Only persons with valid Oak Brook Library cards or computer use authorization or cards are permitted to
use the computers in the Reference and Youth Services areas. Children under age fourteen (14) not
using a workstation with a parent/guardian are not permitted in the adult computer lab.
E. Personal Property
Library users are responsible for their personal property in the library. Oak Brook Public Library takes no
responsibility for personal property lost or stolen on the premises.
F. Library User Behavior
Patrons will behave in an appropriate manner that does not infringe upon the productive use and
enjoyment of the Library by others or interferes with Library operations. Inappropriate behavior may
include, but is not limited to:
1. Being disrespectful or abusive to staff;
2. Shouting or raising one's voice, throwing items or cursing or threatening anyone;
3. Refusing to follow library policies and procedures;
4. Sleeping in a manner that disturbs or interferes with the use of the Library by others;
5. Being bare-footed;
6. Body odor that is offensive to others;
7. Being inappropriately dressed.
G. Suspension of Privileges
Individuals who fail to abide by these rules or other regulations of the library may have all library
privileges suspended immediately and may be asked to leave the library premises by the Library Director,
or the staff member in charge of the library when the Library Director is absent. The duration of the
suspension of privileges will be determined and the privileges that are suspended will be specified by the
Library Director, in accordance with 75 ILCS 5/4-7(11). Any individual with a grievance regarding
suspended privileges may request that the Library Commission review the decision at its regularly
scheduled meeting.
VII. GIFTS
A. Acceptance Criteria
The Library Director reserves the right to accept or decline gifts of equipment, materials or money to the
Library. Responsibility for appraisals and evaluation of donated materials belongs to the donor. The Oak
Brook Public Library will supply an acknowledgment that a gift was accepted. Once accepted., gift
equipment or materials become the sole property of the Library. The addition or disposition of gift
equipment or materials shall be made according to the criteria set forth in the Collection Management
Policy and Special Acquisitions Policy.
B. Acceptance Limitations
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The Library Director reserves the right to accept or decline monetary gifts not exceeding $2,500.
Monetary gifts in excess of $2,500 shall be reviewed and approved by the Village President and the
Board of Trustees.
VIII. PROVISION FOR REVIEW OF THIS POLICY
This policy is the basis for the operation and services offered by the Oak Brook Public Library. It will be
reviewed and/or revised and approved as needed by the Library Director and adopted by the Library
Commission. This policy and all subsequent revisions are subject to the approval of the Village of Oak
Brook Board of Trustees.
Adopted by the Village of Oak Brook Board of Trustees on January 28, 2014.
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