Minutes - 11/26/2019 - Board of Trustees MINUTES OF THE NOVEMBER 12,
2019 REGULAR MEETING OF THE
VILLAGE OF PRESIDENT AND BOARD OF
OAK BR , K TRUSTEES OF THE VILLAGE OF
OAK BROOK APPROVED AS
WRITTEN ON NOVEMBER 26,2019
1. CALL TO ORDER
The Regular Meeting of the Village Board of Trustees was called to order by President Gopal
Lalmalani in the Samuel E.Dean Board Room of the Butler Government Center at 7:01 pm.The
Pledge of Allegiance was given.
2. ROLL CALL
Village Clerk Charlotte Pruss called the roll with the following persons:
PRESENT: Trustees John Baar,Philip Cuevas,Michael Manzo,Edward Tiesenga,Asif Yusuf,and
President Gopal Lalmalani
ABSENT: Trustee Moin Saiyed
IN ATTENDANCE: Village Manager Rick Ginex,Development Services Director Tony
Budzikowski,Golf Manager/Superintendent Sean Creed,Information Technology Director Jim Fox,
Police Chief James Kruger,Fire Chief Barry Liss, Public Works Superintendent Rick Valent,Head
Librarian Jacob Post, and Village Attorney Michael Castaldo,Jr.
3. PRESIDENT'S OPENING COMMENTS
President Lalmalani recognized all those who have been a part of the great brotherhood and sisterhood
of the U.S.military; our veterans,active-duty service members,guardsmen and reservists on
Veterans' Day. He stated that it is their service and sacrifice that has kept our country safe and free.
On behalf of the Village Board he thanked those who served and those who continue to serve today,
so that America can sleep peacefully at night.
President Lalmalani stated that the Lizzadro Museum had their ribbon cutting and grand opening on
November 12,2019 and that he was impressed.The Museum was first opened in November 1962 in
Elmhurst's Wilder Park with a small sampling of Joseph Lizzadro's Lapidary Art. He also stated that
the museum is a welcome cultural site for the Village.
President Lalmalani thanked the 100 Club of DuPage County for the dinner event they hosted on
October 30`''to honor Sgt.Danny Ramirez,Officers George Peterson,Nicolas Baca,Timothy Walsh
and Jeffrey Marek who received the 2019 Valor Award for saving a woman from an overturned
burning vehicle on 1-88 in 2018. He stated that he and the Board members are very proud of the
officers involved. He also stated that he,Clerk Pruss,Trustee Saiyed,Manager Ginex,Chief Liss,and
Chief Kruger attended along with Police Command staff and the families of those honored.
Chief Kruger thanked everyone for coming to the dinner and found it to be a great opportunity to
recognize the staff and the great work that they do. He also thanked the police officers on behalf of
Police Department Command staff.
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Trustee Baar stated that he has known the Lizzardo family for a very long time and the art on display
is quite exquisite. He welcomes the museum and finds it to be a fantastic addition to the Village of
Oak brook.
President Lalmalani announced the unexpected vacancy for the position opening in the ZBA
beginning January 1,2020.
4. RESIDENTNISITOR COMMENTS
Jim Nagle,the owner of the Drake Oak Brook Hotel,thanked all the Board members and Chief Liss
for their professionalism and cooperation in resolving the recent complaint matter.
Resident William Lindeman,expressed his disappointment and concerns regarding the following: the
Restoration Hardware Project,the Paramedics contract,the Residential Waste Pick-Up Agenda item
and that it should be tabled to a later meeting,the Park District parking lot and the lack of
transparency,and the,catering to the Park District as well as the DuPage Mayors and Managers
Buildings.
President Lalmalani invited resident Lindeman to the December 101 Board Meeting to discuss the
Restoration Hardware Project as it is not on the Agenda for this meeting.
John Clifford of Republic Services,agreed with Resident Lindeman and stated that he also would like
the Residential Waste Pick-Up agenda item to be tabled until the next Board meeting. He also stated
that he would like to retain the Village contract for waste pick-up. He also thanked the Village for the
ability to serve the Village residents for many years.
All other Residents who signed up to speak will do so during an agenda item.
5. APPROVAL OF MINUTES
A. REGULAR BOARD OF TRUSTEES MEETING OF OCTOBER 22,2019
Motion by Trustee Baar,seconded by Trustee Manzo to approve the Minutes of the Regular Board of
Trustees Meeting of October 22,2019. VOICE VOTE: Motion carried.
6. CONSENT AGENDA
All items on the Consent Agenda are considered to be routine in nature and will be enacted in one
motion. There will be no separate discussion of these items unless a Board member so requests,in
which event,the item will be removed from the Consent Agenda and considered as the first item after
approval of the Consent Agenda.
A. Accounts Payable for Period Ending November 6,2019-$2,407,392.18
Significant Items included in Above:
1) LEGAL SERVICES:
a) Ottosen Britz Kelly Copper Gilbert&DiNolfo,Ltd.,-Legal Services- $ 10,500.00-
(FY 19 YTD-$27,222.77)
b) Ancel, Glink,P.C., -Legal Services—May 9,2019- $5,411.25
c) Ancel,Glink,P.C.,-Legal Services—Retainer—May 9,2019-$8,500.00-(FYI 9 YTD-
$103,018.71)
TOTAL LEGAL BUDGET FOR 2019 IS $294,000
TOTAL LEGAL BILLS PAID FOR 2019-YTD-$241,106.53
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2) Burke,LLC—2019 Street Improvement Project—Pay Request#1 -$635,705.28
3) Burke,LLC—2019 Street Improvement Project—Pay Request#2—$423,704.02
4) BCBS HMO—Health Care Services—November 2019-$36,085.29
5) BCBS PPO—Health Care Services—October 2019-$331,453.79
6) Paramedic Services of Illinois—Paramedic Services—November 2019-$57,396.00
7) DuPage Water Commission—October 2019-$337,532.58
8) Mid-America Pool Renovation,Inc.—Oak Brook Bath&Tennis Club Renovations—October
2019-$196,176.00
9) Trane US—Oak Brook Library BAS Retrofit—October 2019-$39,227.40
B. Approval of Payroll:
1) For Pay Period Ending October 19,2019-$853,005.65
2) For Pay Period Ending November 2, 2019-$ 815,421.40
C. Development Services Referrals
1) 616 Enterprise Drive—Zoning Regulations—Sign Variations to Permit and Allow a Wall
Sign
D. Ordinances&Resolutions
1) RESOLUTION 2019-R-1835,A Resolution Approving the Purchase of Deicer Salt from
Cargill Inc. and Compass Mineral International, Inc.
2) ORDINANCE 2019-ZO-TA-G-1154,An Ordinance Amending Title 13 Chapter 3 of the
Village of Oak Brook Code of Ordinances Relating to Cannabis Business Establishments
3) RESOLUTION 2019-R-1838,A Resolution Approving an Intergovernmental Agreement
Between the County of DuPage and the Village of Oak Brook Regarding Certain Roadway
and Other Public Improvements Along County Highway(Ch)34/31 S`Street from Meyers
Road to York Road and the Conveyance of Certain Real Estate to The County of DuPage for
Right-of-Way Purposes
4) RESOLUTION 2019-ST-IMPROVE-CNTRCT-R-183 9,A Resolution Approving and
Authorizing the Execution of a Construction Contract for the 2019 Street Improvement Project
By and Between the Village of Oak Brook and K-5 Construction Corporation
5) RESOLUTION 2019-ENG-DESIGN-BP-AG-R-1840,A Resolution Approving and
Authorizing
the Execution of an Agreement By and Between the Village Of Oak Brook and Christopher B.
Burke Engineering,Ltd. for Engineering Design Services Related to The Harger Road Bike
Path Connection
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6) RESOLUTION 2019-IGA-FD-GEMT-R-184 1,A Resolution Approving and Authorizing the
Execution of an Intergovernmental Agreement By and Between the Village of Oak Brook and
the Department of Healthcare and Family Services
Motion by Trustee Baar,seconded by Trustee Cuevas to approve the Consent Agenda and authorize
expenditures as presented or amended.
ROLL CALL VOTE:
Ayes: 5—Trustees Baar,Cuevas,Manzo,Tiesenga, and Yusuf
Nays: 0—None
Abstain: 0—None
Absent: 1 —Trustee Saiyed
Motion carried
7. ITEMS REMOVED FROM THE CONSENT AGENDA
None
8. UNFINISHED BUSINESS
A. Ordinances&Resolutions
1) ORDINANCE 2019-ZO-V-EX-S-1583,An Ordinance Amending Ordinance 2014-ZO-V-EX-S-
1403 of the Village of Oak Brook(Park District Lighting)
Trustee Manzo stated that he is aware of the possibility of deferral,and disapproves of the idea.He also
mentioned that he is not in agreement to make last minute changes to the contract. Trustee Mazno,
thanked everyone involved in reaching the agreement and stated that both parties would need to be in
agreement in order to make any further changes to the contract currently in place.
Trustee Tiesenga found the matter to be long and drawn out. He stated,that the exact GPS coordinates
could not be obtained,however,they were able to come up with an exact Zone and were able to describe
it in a very clean way. He also stated that the Park District requested some time to come up with an
adequate solution to the current problem.
Resident, Robert Aprati, expressed his concerns regarding the measuring points and the compliance of
the Park District to resolve the lighting issue. He urged the Board to pass this amendment and stated
that the Park District must fix this issue.
Trustee Yusuf expressed his concerns regarding the compliance and configuration of the lights and urged
the Park District to commit to a short time frame to get this issue resolved for good. He recommended
that this agenda item be deferred.
Trustee Tiesenga specified that he would like to move for deferral but only until to the next meeting.
Trustee Manzo stated once again that he does not agree with deferral and that the issues raised by Trustee
Yusuf were discussed in past. He also expressed his strong opinions about why he does not agree with
the decision to defer this particular item. Trustee Cuevas wanted to clarify with Manager Ginex that the
Park District lights are currently completely turned off and not shining into anybody's windows, but
once they are turned back on the issue will arise.
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Manager Ginex confirmed that the lights are currently turned off and once they are turned back on the
same issue will arise.
Robert Aprati found Trustee Yusuf's statements incorrect and explained why this was the case.He also
elaborated on the time frame for the Park District and recounted that the measurements have been made
from the Berm for the last ten years. He also expressed his concerns regarding members of the Park
District not being present at the meeting.
Park Commissioner, Kevin Tan, confirmed the current compliance with the ordinance as written. Mr.
Tan expressed his concerns for funding associated with installation of LED lighting and asked for some
time in order come up with a better solution.
Motion by Trustee Manzo,seconded by Trustee Tiesenga that the Village Board approves Ordinance S-
1583 in order to approve certain technical corrections to Ordinance S-1403 related to ball field lighting
at Central Park.
Motion by Trustee Yusuf,seconded by Trustee Cuevas to defer this item to the November 26,2019
meeting.
ROLL CALL VOTE:
Ayes: 3—Trustees Cuevas,Tiesenga,and Yusuf
Nays: 2—Trustee Baar,Manzo
Abstain: 0—None
Absent: 1 —Trustee Saiyed
Motion carried
2. Franklin 1900 Spring Road,LLC, 1900 Spring Road—Extension of Preliminary Subdivision
Approval
Motion by Trustee Manzo, seconded by Trustee Tiesenga that the Village Board authorize the Village
attorney to prepare a resolution to extend the preliminary plat approval for the Franklin Subdivision
for an additional one-year period until November 12,2020.
ROLL CALL VOTE:
Ayes: 5—Trustees Baar,Cuevas,Manzo,Tiesenga,and Yusuf
Nays: 0—None
Abstain: 0—None
Absent: 1 —Trustee Saiyed
Motion carried
9. ACTIVE BUSINESS
A. Confirmation of Appointments
1) Firefighters' Pension Fund Board—Kevin Tan
Trustee Baar stated that Kevin Tan will be a great addition to the Firefighters' Pension Fund Board as
he brings wealth of talent,information and career in finance.
Trustee Manzo mentioned that although he does not agree with Mr.Tan on the lighting issue he will
support the nomination.
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Trustee Yusuf said he had an opportunity to participate in the process to choose the candidates,and
had many excellent choices to choose from but feels they made an excellent choice.
Trustee Tiesenga thanked Mr.Tan for his willingness to participate when he is already on another
board. He stated that he noticed that Mr.Tan does his homework and brings an analytical mind to the
table.
Motion by Trustee Baar,seconded by Trustee Yusuf to approve the appointment of Kevin Tan to the
Oak Brook Firefighters' Pension Fund Board to a term to expire in April 2020.
ROLL CALL VOTE:
Ayes: 5—Trustees Baar,Cuevas,Manzo,Tiesenga,and Yusuf
Nays: 0—None
Abstain: 0—None
Absent: 1 —Trustee Saiyed
Motion carried
B. Ordinances&Resolutions
1) RESOLUTION 2019-SW-AG-R-1836,A Resolution Approving and Authorizing the Execution of
an Agreement By and Between the Village of Oak Brook and Flood Brothers Disposal Company
(Refuse,Recyclables,and Yard Waste Collection Services)
Trustee Tiesenga on the advice of counsel recused himself from the discussion and the vote and left
the room.
Trustee Baar stated that as a resident,he has been very happy with Republic Services for many years.
He also stated that he supports the recommended motion and believes that the residents will be happy.
He hopes that Flood Brothers Company will be able to match the quality of service that Republic
Services has provided the Village with for many years
Trustee Manzo stated that like Trustee Baar,he has been very satisfied with Republic Services and
that the Village did not go out to bid due to dissatisfaction with the company or services. He fully
supports the measure as it is a better proposal for the residents of Oak Brook.
Michael Flood of Flood Brothers,was joined with other members of the company. He took the
opportunity to express how thankful they are to be able to provide a proposal,and be awarded the
agreement for residential waste pick-up services. He spoke about the family owned company and their
values.
Trustee Yusuf stated the he also has been satisfied with Republic Services and this type of situation
needs to be presented periodically to ensure that the Board acts in the best interest of the residents they
represent. He mentioned that he is confident that Flood Brothers will be able to provide the same
quality of service and the residents will realize the measurable savings due to this change.He thanked
Republic Services for the excellent job that they have done over the years.
Manager Ginex touched base and highlighted some of the exciting things that are included in the
Flood Brothers proposal.
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Motion by Trustee Baar,seconded by Trustee Yusuf to approve Resolution 209-SW-AG-1836 and to
authorize staff,upon Village Attorney final review,to negotiate a final agreement with the proposer
with the Best Overall Value to the Village,Flood Brothers Disposal Company,and to direct staff to
work with Flood Brothers to begin the transition of Services including resident notification.
ROLL CALL VOTE:
Ayes: 4—Trustees Baar,Cuevas,Manzo,and Yusuf
Nays: 0—None
Abstain: 0—None
Absent: 1 —Trustee Saiyed
Recused: 1 -Tiesenga
Motion carried
2) RESOLUTION 2019-PD-MOU-ATTF-R-1837,A Resolution Approving and Authorizing the
Execution of a Memorandum of Understanding By and Between the Village Of Oak Brook and the
Illinois Statewide Auto Theft Task Force
Trustee Baar asked Chief Kruger to speak in regards to the Task Force and confirm that there will be
no cost to the Village with this program.
Chief Kruger confirmed Trustee's Baar statement,and spoke about the uptake in auto theft not only on
a regional level but also local.Chief Kruger mentioned the choice of a police officer that will be
assigned to this program as well as 13 other officers that will be involved. He spoke of the positive
impact this task force will have on the Village,from more security to finances and mentioned the
federal grant and partnering with the Village of Thornton.
Motion by Trustee Baar,seconded by Trustee Cuevas that the Village Board approves Resolution
2019-PD-MOU-ATTF-R-1837 to authorize the Village Manager to sign a MOU between the Village
of Oak Brook and the Village of Thornton to join the Illinois Statewide Auto Theft Task Force and
authorize the Police Department to increase staffing one officer during the department's participation
in the task force. VOICE VOTE: Motion carried.
10. INFORMATION&UPDATES
A. Village Manager
None
B. Village Clerk
Village Clerk stated that the Amazon store will be opening on November 13,2019.
C. Trustees
Trustee Yusuf thanked all who served in the armed forces.He discussed working with Bill Hudson
and congratulated him on his retirement. He also spoke regarding federal grants received for the bike
path improvement project and warned about staying on budget despite receipt of the grant. He also
suggested that an ordinance be passed regarding the leaves issue that has been going on for years.
Trustee Cuevas talked about the importance of not leaving the leaves in the street and the recent
flooding issues it has caused.
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Trustee Baar stated that passing an ordinance regarding banning leaves on the street will do nothing
for the Village just like the speed limit sign on 351 Street. He wished a Happy Veterans Day to all
those who served.
Trustee Manzo thanked all veterans for their service. He addressed the Restoration hardware issue and
stated that he is just setting the record straight about the Board doing its due diligence. He spoke about
the speed limit issue on 35`h street,positive comments of Mr.Nagle and affirmed his satisfaction of
everyone working together.He also warned about Springfield and his idea of the pension
consolidation being a power grab.
Resident Lindeman attempted to rebut comments made by Trustee Manzo but was not allowed to do
so since resident comments take place in the beginning of the meeting.
Trustee Tiesenga spoke of an argument in Springfield regarding the pension plan consolidation and
the negative impact it will have on the police and fire pension system that is in place now.He spoke of
balance between the union and management representatives.
IT Director Fox updated the Board on the cell towers and notified them of Verizon reaching out to
install their equipment which should be active sometime next year.
Chief Kruger thanked everyone once again of recognizing the great work of the police officers who
were awarded the 2019 Valor Award and the outstanding job they did in the horrific accident. He also
thanked them for the support of the involvement in the task force.
Public Works Superintendent Valent thanked everyone for their patience in regards to the leaf and
snow removal.He spoke of the negative impact the wet leaves have on the equipment used. He spoke
of the recent flooding due to leaves being left in the street.
Community Development Director Budzikowski thanked Bill Hudson for all the time and knowledge
gained during his years of service at the Village.
D. Village Attorney
None
E. Village President
None
10. ADJOURNMENT
Motion by Trustee Cuevas seconded by Trustee Yusuf to adjourn the Regular Meeting of the Board of
Trustees at 8:19 pm. VOICE VOTE: Motion carried.
ATTEST:
Charlotte K. Pruss
Village Clerk
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