Minutes - 12/10/2019 - Board of Trustees (3) ITEM 7.0
MINUTES OF THE NOVEMBER 26,
2019 REGULAR MEETING OF THE
VILLAGE O F PRESIDENT AND BOARD OF
OAK B T� TRUSTEES OF THE VILLAGE OF
1J R OAK BROOK APPROVED AS
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RITTEN ON DECEMBER 10, 2019
1. CALL TO ORDER
The Regular Meeting of the Village Board of Trustees was called to order by President
Gopal Lalmalani in the Samuel E. Dean Board Room of the Butler Government Center at
7:16 pm. The Pledge of Allegiance was given.
2. ROLL CALL
Village Clerk Charlotte Pruss called the roll with the following persons:
PRESENT: Trustees John Baar, Philip Cuevas, Michael Manzo, Moin Saiyed, Edward
Tiesenga, Asif Yusuf, and President Gopal Lalmalani
ABSENT: None
IN ATTENDANCE: Village Manager Rick Ginex, Development Services Director Tony
Budzikowski, Golf Manager/Superintendent Sean Creed, Information Technology Director
Jim Fox, Police Chief Jim Kruger, Fire Chief Barry Liss, Finance Director Jason Paprocki,
Public Works Superintendent Rick Valent, Head Librarian Jacob Post, and Village
Attorney Stephen Dinolfo.
3. PRESIDENT'S OPENING COMMENTS
President Lalmalani apologized to everyone for running a bit late from the closed session
and proceeded to wish everyone a happy and blessed Thanksgiving.
He spoke of the new Amazon Four Star store opening at the mall. He stated that the store
has been very busy since the opening and is looking forward to having a successful store
such as this one in the mall.
President Lalmalani shared that he hosted a Homeowners Presidents meeting on Saturday,
November 16th and several topics of interest were discussed including the new Restoration
Hardware Design Center, which will be coming before the Board at our December 10th
meeting,the concerns with the variation for setback on 22nd Street, and the red light
cameras.
Trustee Cuevas spoke of the red light cameras not only being a local issue but also a
legislative one.
FC7
VILLAGE OF OAK BROOK MINUTES Page 1 of 10 REGULAR MEETING OF NOVEMBER 26,2019
A. Point B 2020 Marketing Presentation
Robert Grusin presented the Point B 2020 Marketing Presentation discussing brand
discovery,new name and logo,aesthetic,new marketing videos,new website,website stats,
overview YTD, 2020 media strategy, and 2020 highlight recommendations. He also spoke
of how a larger budget help with the marketing and branding revenues. Comments were
made by the Board and questions were answered by Mr. Grusin.
Trustee Manzo stated his satisfaction with the marketing steps taken and asked for a budget.
Trustee Baar asked for a further explanation on the unused funds from previous years.
Trustee Tiesenga asked about an average hotel stay and asked for a comment on the idea of
a hotel tax.
President Lalmalani asked about the previously discussed extended stays, focus on small
conventions and clarification regarding the marketing strategy presented. He also thanked
Trustee Tiesenga for being so involved with Polo and coming up with new ideas.
Trustee Cuevas spoke about winning another award for the B&T Clubhouse for hosting
wedding events.
B. Oak Brook Polo Presentation
Trustee Baar introduced Danny O'Leary of the Polo Committee and spoke about the
phenomenal job with bringing Polo back and establishing the best Polo field not only locally
but also internationally.
Danny O'Leary thanked the Village for allowing him to present a short recap of the 2019
Polo season, preliminary plans & highlights for 2020, ideas and discussion to enhance the
field, and operations within the Village. He also recognized his Board and staff as well as
spoke of upgrades, beautification and enhancements in the 2019 season. He presented the
Village with an autographed polo jersey and spoke about putting an Oak Brook Polo Cup
together. He also handed out Polo caps to the Board and the department heads. Comments
were made by the Board and questions were answered by Mr. O'Leary
Trustee Tiesenga spoke about being part of the Polo Committee and encouraged the Trustees
and departments heads to attend the matches.
4. Resident/Visitor Comments
Resident Cesca spoke about the updates on the ban of ethaline oxide in the state, updated the
Board on which Bills passed the House and which one passed the Senate,and 5G technology
along with concerns and warnings associated with it. He encouraged the Board to look into
the issues as soon as possible.
VILLAGE OF OAK BROOK MINUTES Page 2 of 10 REGULAR MEETING OF NOVEMBER 26,2019
5. APPROVAL OF MINUTES
A. REGULAR BOARD OF TRUSTEES MEETING OF NOVEMBER 12, 2019
Motion by Trustee Cuevas, seconded by Trustee Saiyed to approve the Minutes of the
Regular Board of Trustees Meeting of November 12, 2019. VOICE VOTE: Motion
carried.
6. CONSENT AGENDA:
All items on the Consent Agenda are considered to be routine in nature and will be enacted
in one motion. There will be no separate discussion of these items unless a Board member
so requests, in which event, the item will be removed from the Consent Agenda and
considered as the first item after approval of the Consent Agenda.
A. Accounts Payable for Period Ending November 21, 2019 - $879,135.78
Significant Items included in Above:
1) LEGAL SERVICES:
a) Rathje Woodward, LLC - Legal Services—October, 2019 - $4,737.00
b) Rathje Woodward, LLC—Legal Services - October, 2019 - $14.50 - (FYI 9
YTD—$46,708.07)
c) Clark Baird Smith, LLP - Legal Services—October, 2019 - $2,618.00
(FYI 9 YTD - $45,602.00)
TOTAL LEGAL BUDGET FOR 2019 IS $294,000
TOTAL LEGAL BILLS PAID FOR 2019- YTD - $248,476.03
2) CDW Government—Core Network Switches—November 2019 - $27,757.38
3) BCBS HMO—Health Care Services—December 2019 - $38,126.59
4) Burns &McDonnell Engineering Co., Inc.-Engineering Services—October 2019 -
$23,436.30
5) Christopher Burke Engineering—2019 Street Improvement Project- $ 21,894.50
6) Burke, LLC—2019 Street Improvement Project—Pay Request 43 - $ 461,428.55
7) Burke, LLC—2019 Street Improvement Project—Pay Request#4 - $ 38,070.90
B. Approval of Payroll for Pay Period Ending: November 16, 2019 - $ 882,576.42
C. Ordinances & Resolutions
1. RESOLUTION 2019-EQ-AG-R1834, A Resolution Approving and
Authorizing the Financing of Public Works Equipment
2. ORDINANCE 2019-PP-S-1588, An Ordinance Authorizing the Donation and
Disposal of Certain Items of Personal Property Owned By the Village of Oak
Brook
D. Village of Oak Brook- Monthly Financial Reports—October 2019
VILLAGE OF OAK BROOK MINUTES Page 3 of 10 REGULAR MEETING OF NOVEMBER 26,2019
E. 2020 IRMA Deductible (Risk Management Insurance)
Motion by Trustee Cuevas, seconded by Trustee Manzo to approve the Consent Agenda and
authorize expenditures as presented or amended.
ROLL CALL VOTE:
Ayes: 6—Trustees Baar, Cuevas, Manzo, Saiyed, Tiesenga, and Yusuf
Nays: 0—None
Abstain: 0—None
Absent: 0—None
Motion carried
7. ITEMS REMOVED FROM THE CONSENT AGENDA
None
8. BOARD & COMMISSION RECOMMENDATIONS
A. 27 Yorkshire Woods—Front Yard Setback-Variation
Trustee Baar presented the motion and stated that this will be a beautiful addition to the
Village and just by driving by one will not be able to notice a difference in the setback. He
also indicated to pay attention to the spelling of his name.
Motion by Trustee Baar, seconded by Trustee Cuevas that the Village Board concurs with
the recommendation from the Zoning Board of Appeals approving the requested variation
to Section 13-6C-3F.1 of the Zoning Regulations to permit a front yard setback variation to
construct a new residence on the property located at 27 Yorkshire Woods subject to the
following:
1. The proposed development shall be constructed in substantial conformance
to the approved site plan and conceptual building elevations as submitted.
2. Notwithstanding the attached exhibits,the applicant shall meet all Village
Ordinance requirements at the time of building permit application except as
specifically varied or waived; and
3. Authorize the Village Attorney to prepare the necessary ordinance granting
the requested zoning variations for approval and adoption at a future Board
of Trustees meeting.
ROLL CALL VOTE:
Ayes: 6—Trustees Baar, Cuevas, Manzo, Saiyed, Tiesenga, and Yusuf
Nays: 0—None
Abstain: 0—None
Absent: 0—None
Motion carried
VILLAGE OF OAK BROOK MINUTES Page 4 of 10 REGULAR MEETING OF NOVEMBER 26,2019
9. UNFINISHED BUSINESS
A. Ordinances &Resolutions
1. RESOLUTION 2019-SR-PP-EX-R-1842,A Resolution Providing an Extension of
the One Year Time Period for Resolution R-1762, Pertaining to the Approval of the
Preliminary Plat of Subdivision for Lot 3 In the Franklin Subdivision In the Village
of Oak Brook, Illinois
Motion by Trustee Manzo,seconded by Trustee Yusuf to approve Resolution R-1842,which
approves a one-year time extension on the approval of the preliminary plat of subdivision
for Lot 3 of the Franklin Subdivision approved by Resolution R-1762.
ROLL CALL VOTE:
Ayes: 6—Trustees Baar, Cuevas, Manzo, Saiyed, Tiesenga, and Yusuf
Nays: 0—None
Abstain: 0—None
Absent: 0—None
Motion carried
2. ORDINANCE 2019-ZO-V-EX-S-1583, An Ordinance Amending Ordinance 2014-
ZO-V-EX-S-1403 of the Village of Oak Brook(Park District Lighting)
Trustee Tiesenga spoke of the frustration the second deferral causes and wanted to know
the timeframe to work something out between Forest Gate &the Village. He also stated
that the Forest Gate residents are very interested in keeping the ordinance in place as it is
now.
Manager Ginex spoke of the correspondence that everyone should have received from the
attorney that would address Trustee Tiesenga's question.
Motion by Trustee Tiesenga, seconded by Trustee Manzo that the Village Board defer the
discussion concerning technical corrections to Ordinance S-1403 related to ball field
lighting at Central Park to the meeting on January 28, 2020.
ROLL CALL VOTE:
Ayes: 6—Trustees Baar, Cuevas, Manzo, Saiyed, Tiesenga, and Yusuf
Nays: 0—None
Abstain: 0—None
Absent: 0—None
Motion carried
VILLAGE OF OAK BROOK MINUTES Page 5 of 10 REGULAR MEETING OF NOVEMBER 26,2019
10. ACTIVE BUSINESS
A. Confirmation of Appointments
1. Reappointments of John Anos, Kathy Miller and Melissa Martin to serve a 2-year
term on Sports Core Oversight Committee
President Lalmalani mentioned 2 more vacancies on the committee and spoke a little about
1 candidate that will be interviewed.
Motion by Trustee Yusuf, seconded by Trustee Baar that the Village Board approves
President Lalmalani's recommendation to reappoint John Anos, Kathy Miller, and Melissa
Martin to serve a 2-year term on the Sports Core Oversight Committee. VOICE VOTE.
Motion carried.
B. Ordinances &Resolutions
1. ORDINACE 2019-TX-UT-G-1155, An Ordinance Further Amending Ordinance
G-470, Establishing a Utility Tax Within the Village of Oak Brook, Illinois
Trustee Yusuf reminded everyone that this motion is not a new tax or an increase in tax
and that it is just an existing ordinance that needs to be renewed once a year.
Motion by Trustee Manzo, seconded by Trustee Yusuf that the Village Board adopts
Ordinance 2019-TX-UT-G-1155, "An Ordinance Further Amending Ordinance G-470,
Establishing a Utility Tax Within the Village of Oak Brook, Illinois which extends the
imposition of the utility tax on natural gas and electricity at the rate of 5%through December
31, 2020.
ROLL CALL VOTE:
Ayes: 6—Trustees Baar, Cuevas, Manzo, Saiyed, Tiesenga, and Yusuf
Nays: 0—None
Abstain: 0—None
Absent: 0—None
Motion carried
2. ORDINANCE 2019-AG-OBPD-S-1587, An Ordinance Approving and
Authorizing the Execution of a Long-Term Lease Agreement for the Property
Commonly Referred to as The Kensington Road Surface Parking Lot, Oak Brook,
Illinois 60523
Motion by Trustee Manzo, seconded by Trustee Tiesenga that the Village Board approves
the Ordinance 2019-AG-OBPD-S-1587, An Ordinance Approving and Authorizing the
Execution of a Long-Term Lease Agreement for the Property Commonly Referred to as the
Kensington Road Surface Parking Lot Oak Brook, Illinois 60523
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Trustee Manzo asked for the deferral of the motion to the January 28th meeting due to
current ongoing discussions and negotiations with the Sports Core.
Motion by Trustee Cuevas, seconded by Trustee Manzo that the Village Board defers
Ordinance 2019-AG-OBPD-S-1587, An Ordinance Approving and Authorizing the
Execution of a Long-Term Lease Agreement for the Property Commonly Referred to as the
Kensington Road Surface Parking Lot Oak Brook, Illinois 60523 to the January 28, 2020
meeting.
ROLL CALL VOTE:
Ayes: 6—Trustees Baar, Cuevas, Manzo, Saiyed, Tiesenga, and Yusuf
Nays: 0—None
Abstain: 0—None
Absent: 0—None
Motion carried
3. RESOLUTION 2019-AG-LE-EX1-R-1843, A Resolution Approving an
Engagement Agreement with Mayer Brown LLP, to Provide Legal Services in the
Sale of the Portion of the Village's Water System Outside of the Boundaries of the
Village.
Motion by Trustee Tiesenga, seconded by Trustee Baar that the Village Board approves
RESOLUTION 2019-AG-LE-EX1-R-1843, A Resolution Approving an Engagement
Agreement with Mayer Brown LLP,to Provide Legal Services the Sale of the Portion of
the Village's Water System Outside of the Boundaries of the Village.
Trustee Manzo stated that he has confidence about going forward with the current firm and
shared his concerns about coverage of the law firm's fees. He also asked about options
should the Village choose to move either forward or back out of the situation. He suggests
deferring this item so that the rest of the Board gets caught up with Trustee Tiesenga's
findings and stated that discussion needs to happen regarding new issues that have recently
come to light.
Trustee Tiesenga stated that Mayer Brown gave a road map for the transaction with
equalizing the two proposed forms of agreements and discussed the legal fees associated
with the representation. He explained the process and the ongoing negotiations. He spoke
against deferring due to expenses associated with the repairs of the water main breaks as
well as the due diligence that was already completed by both himself and the staff. He
stated that the completed work should not be disregarded by the Board. He also spoke of
selling zones.
President Lalmalani stated that the Village needs to do their due diligence prior to making
any decisions. He insisted on finding out about this issue just the night before and finds
that the Board needs to get caught up with all the issues and facts of the situation before
moving forward.
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Trustee Yusuf stated that he is in favor of the deferral. He spoke of water rates and the
charges for Village residents as well as ones outside the Village limits. He is in favor of
selling the system,however, finds that although Trustee Tiesenga has done an amazing job
with gathering all the information in the subject the rest of the Board needs to get caught
up in order to be on the same level.
Trustee Baar spoke of Public Works Director Patchin,who brought up the concept of
having tremendous liability associated with the water system and is in favor of doing their
due diligence on the subject.
Trustee Cuevas stated that the water system discussed is not part of the Village and spoke
of conversations he had with residents who are outraged about the current water rates. He
also spoke of discussions with other communities that have been approached to buy the
water system from the Village and refused to do so. He stated that keeping the water
system is not in the best interest of the Village or its residents. He spoke of being in favor
of getting rid of this huge liability as soon as possible. He also mentioned the future budget
proposals.
Motion by Trustee Yusuf, seconded by Trustee Manzo that the Village Board defers
Resolution 2019 AG-LE-EX1-R-1843, A Resolution Approving An Engagement
Agreement With Mayer Brown LLP, To Provide Legal Services Regarding the Sale of the
Portion of the Village's Water System Outside of the Boundaries of the Village until the
December 10, 2019 meeting.
ROLL CALL VOTE:
Ayes: 4—Trustees Manzo, Saiyed, and Yusuf, President Lalmalani
Nays: 3—Trustees Baar, Cuevas, Tiesenga
Abstain: 0—None
Absent: 0—None
Motion carried
11. INFORMATION & UPDATES
A. Village Manager
Manager Ginex wished everyone a Happy Thanksgiving.
B. Village Clerk
None
C. Trustees
Trustee Yusuf wished everyone Happy Thanksgiving and to enjoy time with families. He
hoped that those who participated in the Illinois Firearm Deer Season had a safe and
productive time. He mentioned a coyote problem in town and asked to meet with the
Village Manager and Police Chief Kruger to combat the problem.
Trustee Baar spoke about the fatal car crash that took place recently on 35th Street and
shared concerns that residents have brought up to him. He spoke of stop signs that have
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been put in place to slow down traffic, issues with passing zones, made suggestions and
urged the Police Chief and Public Works to look into the issues on Madison, Adams,
Spring Road, 35th Street and Harger. He also spoke about the DuPage Mayor's and
Manager's Conference meeting he attended and the `position paper' they will be coming
out with. He stated that he is in agreement with bringing local control to the Villages and
finds that more research needs to be done in regards to the installation of the 5G antennas.
Trustee Manzo agreed with Trustee Baar on the issue of the passing zones,the coyote
problem Trustee Yusuf has brought up, and Resident Cesca's comments about the 5G
antennas. He also wished everyone Happy Thanksgiving.
D. Trustee Tiesenga talked about the legislative issues that arose with the passing of
certain bills. He commended Resident Cesca for coming in and speaking about the issues.
He also spoke of the Mayflower Compact, 1st Thanksgiving Proclamation, Abraham
Lincoln Proclamation and thanked Head Librarian Post for being a keeper of the mentioned
documents. He reminded everyone that there is a lot to be thankful for. Village Attorney
Dinolfo wished everyone Happy Thanksgiving.
E. Village President
President Lalmalani spoke about the DuPage Mayor's and Manager's Conference meeting
that addressed some of the issues mentioned by Trustee Manzo. He asked about vacancies
at the library.
IT Director Fox spoke about the increase in website usage,the electronic features that are
up and running, and the microcells.
Police Chief Kruger addressed Trustee Yusuf s concerns about the coyote sightings. He
agreed with Trustee Baar on establishing a no passing zone on the streets mentioned and
stated that he is in contact with Public Works and the Village Manager regarding the issue.
He reminded everyone that the Thanksgiving holiday starts their busy season and to lock
your vehicles, stow away any packages out of sight when shopping, and that the Secretary
of State announced the beginning of their handicapped parking task force in all major
shopping centers in Illinois.
Golf Manager/Superintendent Creed wished everyone Happy Thanksgiving and reminded
everyone that there is still time to purchase golf gear before the shop closes.
Head Librarian Post wished everyone Happy Thanksgiving and thanked Trustee Tiesenga
for kind words about the library and the librarianship. He also announced one vacancy at
the library.
Fire Chief Liss wished everyone Happy Thanksgiving and spoke of holiday safety
measures. He reminded everyone to pay attention to your driving habits, be patient,
vigilant of your surroundings and to give yourself extra time. He gave a warning about
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deep frying turkeys and to follow manufacturers recommendations. He also asked for
everyone to recognize the handicapped zones and the no fire parking lanes, and to have a
safe holiday.
12. ADJOURNMENT
Motion by Trustee Cuevas seconded by Trustee Manzo to adjourn the Regular Meeting of
the Board of Trustees at 9:07 pm. VOICE VOTE: Motion carried.
ATTEST:
Charlotte K. Pruss
Village Clerk
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