2016 Street Improvements Notice toBiddersVILLAGE OF OAK BROOK
CONTRACT FOR THE CONSTRUCTION
OF 2016 STREET IMPROVEMENT PROJECT
BID PACKAGE
INVITATION FOR BIDDER’S PROPOSALS
OWNER: Village of Oak Brook
1200 Oak Brook Road
Oak Brook, IL 60523-2255
1. Invitation to Bid
Owner invites sealed Bidder’s Proposals for the Work described in detail in the Contract
and generally described as follows:
Area 1 (Acorn Hill Lane, Washington Street, Wood Road, Glendale Avenue)
The proposed improvements will include resurfacing of all of Acorn Hill Lane, Washington
Street, and Wood Road approximately 5,300 square yards. The improvements also include 2”
surface patching on Glendale Avenue at the direction of the Village. The resurfacing will include
building up the pavement at the centerline in order to raise the crown. This involves hot-mix
asphalt surface removal, 3” at the edge of pavement and 2” at the centerline, hot-mix asphalt
leveling binder, 1”, and hot-mix asphalt surface course, 2”. The work will also include the
addition of PCC shoulders along Wood Road and Acorn Hill Lane, along with 100 linear feet of
PCC shoulder removal and replacement on 35th Street.
Area 2 (Bath and Tennis Drive):
This work will involve resurfacing of Bath and Tennis Drive off of Oak Brook Road;
approximately 6,500 square yards. This involves hot-mix asphalt surface removal, 3”, hot-mix
asphalt leveling binder, 1”, and hot-mix asphalt surface course, 2”. Miscellaneous curb and gutter
replacement, drainage improvements, and installation of aggregate shoulders will also be
included.
Area 3 (St. Stephens Green):
St. Stephens Green improvements will involve the resurfacing of all of St. Stephens Green,
approximately 9,800 square yards. The resurfacing will include building up the pavement at the
centerline in order to raise the crown. This involves hot-mix asphalt surface removal, 3” at the
curb line and 2 1/2” at the centerline, hot-mix asphalt leveling binder, 1”, and hot-mix asphalt
surface course, 2”. The work will also include the replacement of deteriorated curb and gutter.
Area 4 (Mockingbird Lane and Camelot Drive):
This area includes reconstruction of approximately 3,800 square yards along Mockingbird Ln
between Concord Drive and Regent Drive. The proposed reconstruction will include full depth
removal of the existing asphalt pavement (5”) and removal of an additional 5-inch of deteriorated
hydrated steel slag sand base course in order to provide for the installation of a new 5-inch
pavement section and 5-inch aggregate base course placed upon a Tensar Geogrid system. The
proposed pavement section will consist of 3-inches of hot-mix asphalt binder course and 2-inches
of hot-mix asphalt surface course. The resurfacing of Mockingbird between Midwest Road and
Concord Drive will include approximately 6,600 square yards of 5” surface removal, 3” hot-mix
asphalt binder course, and 2” hot-mix asphalt surface course. The resurfacing of Camelot Drive
will include approximately 4,400 square yards of 4” surface removal, 2 ¼” hot-mix asphalt binder
course, and 2” hot-mix asphalt surface course. Work will also include replacement of deteriorated
curb and gutter. The scope also includes 2” surface patching of the west half of Regent Drive
from Mockingbird Lane halfway to Heather Lane, and drainage improvements on Devonshire
Drive.
Area 5 (Ave Loire):
This area involves removing and replacing the entire asphalt pavement section, approximately
4,250 square yards. This involves hot-mix asphalt surface removal, 5”, hot-mix asphalt binder
course, 3”, and hot-mix asphalt surface course, 2”. Work will also include curb and gutter repairs
and drainage improvements.
Area 6 (Camden Court):
This area involves the resurfacing of Camden Court to include approximately 2,650 square yards
of hot-mix asphalt surface removal, 3”, hot-mix asphalt leveling binder, 1”, and hot-mix asphalt
surface course, 2”. Curb and gutter replacement, drainage improvements, and pavement markings
will also be included.
Area 7 (York Road, Clearwater Drive, Harger Road):
This area includes 2” class D patching of York Road from the I-294 ramp Tollway Bridge to the
northern village limit, and the resurfacing of Clearwater Drive from York Road to Hunter Drive;
approximately 5,600 square yards. Spot repairs will be made to the concrete median along York
Road at the discretion of the Village. Resurfacing of Clearwater Drive will include hot-mix
asphalt surface removal, 3”, hot-mix asphalt leveling binder, 1”, and hot-mix asphalt surface
course, 2”. Work will also include the removal of the old turn-around on Clearwater Drive as
well as curb and gutter repairs and drainage improvements. Work on Harger Road will consist of
2” class D patches at locations directed by the Village.
Area 8 (PATCHING ONLY Yorkshire Woods, Timber Trails Subdivisions, and Spring Road North
of 16th Street):
The work to be completed in these areas involves surface patching of approximately 5% of the
total pavement areas within these subdivisions. This will amount to approximately 3,300 square
yards of patching to be marked out by the Village. The patching will involve a 2” surface
removal to be patched with hot-mix asphalt surface course, 2”. Related PCC shoulder patching
and some minor drainage improvements may be included at the direction of the Village following
resident input.
Area 9 (16th Street, Castle Drive):
This area involves concrete pavement patches (class B) at locations determined by the Village.
Work will also include curb and gutter repairs, pavement markings and structure
adjustments/reconstructions.
Area 10 (Well Tower Access Lot):
This area includes reconstructing the water tower access lot off of Tower Rd; approximately 240
square yards. The work involves 5” surface removal, 3” hot-mix asphalt binder course and 2”
hot-mix asphalt surface course. This work also includes 2-inch edge patching along Tower Drive
and spot curb and gutter improvements.
Area 11 (Adams Road Culvert Replacements):
Three deteriorated large diameter metal culverts crossing Adams Road and a 12” driveway
culvert will be replaced. Work will also include the removal and replacement of the double
yellow centerline and single white edge lines along Adams Road.
The Work shall be performed at the following Work Sites:
STREET IMPROVEMENTS
STREET FROM TO
Acorn Hill Lane Spring Road Terminus
Washington Street Spring Road Glendale Avenue
Wood Road Washington Street Terminus
Glendale Avenue Washington Street Village Limit
Bath and Tennis Drive Oak Brook Road Terminus
St. Stephens Green 35th Street Terminus
Mockingbird Lane Midwest Road Regent Drive
Camelot Drive Regent Drive Terminus
Regent Drive Mockingbird Lane 19 Regent Drive
Avenue Loire Meyers Road Western Village Limit
Camden Court Butterfield Road Terminus
York Road - Alternate 1 I-294 Tollway Bridge Northern Village Limit
Clearwater Drive Hunter Drive York Road
Harger Road Spring Road York Road
Yorkshire Woods Subdivision NA NA
Timber Trails Subdivision NA NA
16th Street – Alternate 2 Oak Brook Center Terminus
Castle Drive – Alternate 2 16th Street Parking Lot
Tower Drive 22nd Street Water Tower Access Lot
Water Tower Access Lot Tower Drive NA
Adams Road Spring Road Ogden Avenue
2. The Bid Package
The Bid Package consists of the following documents, all of which are by this reference
made a part of this Invitation for Bidder’s Proposals as though fully set forth herein:
A. Invitation for Bidder’s Proposals;
B. General Instructions to Bidders;
C. Addenda, if any are issued during the bidding process;
D. Bidder’s Proposal;
E. Bidder’s Sworn Acknowledgement;
F. Bidder’s Sworn Work History Statement;
G. Other information submitted by Bidder, if requested during the bidding process;
H. Notice of Award; and
I. Contract, including all of its attachments and appendices, if any.
4. Inspection and Examination
A hard copy of the Bid Documents may be obtained in person from Engineer’s Office at
Christopher B. Burke Engineering, Ltd. 9575 West Higgins Road, Suite 600, Rosemont, Illinois
60018. A $50 non-refundable copy fee is required prior to issuance of Bid Documents. All
checks shall be payable to “Christopher B. Burke Engineering, Ltd.”. For this project, the
Contractor must be qualified to bid in IDOT’s Section 003 Hot-Mix Asphalt (HMA) Plant Mix
types of construction or have their own HMA Plant capable of producing HMA that conforms to
the mix designs specified herein.
The Bid Package may be examined at the office of Engineer as listed above. In making
copies of the Bid Package available to prospective Bidders, Owner does so only for the purpose
of obtaining Bidder’s Proposals and such provision does not confer a license or grant for any
other use.
Each prospective Bidder shall, before submitting its Bidder’s Proposal, carefully examine
the Bid Package. Each prospective Bidder shall inspect in detail the Work Site and the
surrounding area and shall familiarize itself with all local conditions, including subsurface,
underground and other concealed conditions, affecting the Contract, the Work and the Work Site.
The Bidder whose Bidder’s Proposal is accepted will be responsible for all errors in its Bidder’s
Proposal including those resulting from its failure or neglect to make a thorough examination and
investigation of the Bid Package and the conditions of the Work Site and the surrounding area.
The Contract specifications may include the Illinois Department of Transportation’s
General Conditions of the Contract, "State of Illinois Standard Specifications for Road and
Bridge Construction" (SSRB); "Standard Specifications for Water and Sewer Main Construction
in Illinois" (SSWS); "Illinois Manual on Uniform Traffic Control Devices for Streets and
Highways" (MUTCD). The specifications also may include Owners’ Village Code and Building
Code. References to any of these manuals, codes, and specifications means the latest editions
effective on the date of the bid opening.
5. Pre-Bid Meeting
NONE
6. Bid Opening
Owner will receive sealed Bidder’s Proposals for the Work until 10:00, a.m., local time,
March 23, 2016, at the Office of the Village Clerk, by Rania Serences, Senior Purchasing
Assistant, Village of Oak Brook, 1200 Oak Brook Road, Oak Brook, IL 60523, at which time,
or as soon thereafter as possible, all Bidder’s Proposals will be publicly opened and read aloud in
the Samuel E. Dean Board Room, in the Butler Government Center, 1200 Oak Brook Road, Oak
Brook, Illinois 60523. Bidders or their agents are invited to be present.
7. Bid Security, Bonds and Insurance
A. Bid Security. Each Bidder’s Proposal shall be accompanied by a security deposit
of at least 5 percent of the Bidder’s Price Proposal in the form of (1) a Cashier’s Check or
Certified Check drawn on a solvent bank insured by the Federal Deposit Insurance Corporation
and payable without condition to Owner or (2) a Bid Bond in a form satisfactory to Owner from
a surety company licensed to do business in the State of Illinois with a general rating of A minus
and a financial size category of Class X or better in Best’s Insurance Guide.
B. Performance and Payment Bonds. The successful Bidder will be required to
furnish a Performance Bond and a Labor and Material Payment Bond on award of the Contract,
each in the penal sum of the full amount of the Contract Price, on forms provided by, or
otherwise acceptable to, Owner, from a surety company meeting the requirements set forth
above. Each Bidder’s Proposal must be accompanied by a letter from such a surety company
stating that it will execute Bonds on forms provided by, or otherwise acceptable to, Owner, on
award of the Contract to Bidder.
C. Insurance. The successful Bidder will be required to furnish certificates of
insurance as required by Section 4.2 of the Contract on award of the Contract. Each Bidder’s
Proposal must be accompanied by a letter from Bidder’s insurance carrier or its agent certifying
that said insurer has read the requirements set forth in the Contract and will issue the required
certificates and policies of insurance on award of the Contract to Bidder.
DATED: March 02, 2016
Village of Oak Brook
Charlotte Pruss
Village Clerk