2016GolfCommodities
Village of Oak Brook
Golf Course Commodities
Bid Package
January 2016
Table of Contents
Section
A. Notice to Bidders
B. Bid
C. Instructions to Bidders
D. Specifications
E. Special Conditions
F. Statement of Bidder's Qualifications
G. References
H. Bid Certification
I. Contract
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Section A Notice to Bidders
Posted on the Village of Oak Brook website January 27, 2016
The Village of Oak Brook will receive bids for:
Golf Commodities
Sealed bids will be received by Rania Serences, Senior Purchasing Assistant, Village of
Oak Brook, 1200 Oak Brook Road, Oak Brook, IL 60523 until 11:00 A.M., Wednesday,
February 10, 2016, prevailing time, and publicly opened in the Samuel E. Dean Board
Room at that time.
A complete bid package, of which this legal notice is a part, is on file for inspection and
may be downloaded from the Village’s website www.oak-brook.org or picked up at the
Butler Government Center, 1200 Oak Brook Road, Oak Brook, Illinois 60523, between the
hours of 8 A.M. and 4:30 P.M. Monday through Friday. There is no charge for the
package.
No bid shall be withdrawn after opening of bids without the consent of the Village of Oak
Brook for a period of ninety (90) days after the scheduled time of opening bids.
The Village of Oak Brook reserves the right to reject any or all bids and to waive any
informalities in bidding and to accept the bid deemed most advantageous to it.
The Village shall not be committed to any minimum dollar purchase, and reserves the right
to either increase or decrease the actual quantities ordered, at our sole option. Items will
be ordered and delivered as needed throughout the year, in quantities determined by the
Village.
The Village also reserves the right to split the award based on categories or individual
items contained in the bid.
Charlotte Pruss
Village Clerk
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Section B Bid
1. COST OF WORK:
.
The undersigned, acting for and on behalf of Bidder and having familiarized himself with
conditions affecting the cost of the work and its performance and having carefully examined
and fully understood the entire bid package, hereby affirms and agrees to enter into a contract
with the Village of Oak Brook, Oak Brook, IL, to provide all supervision, labor, material,
equipment and all other expense items to completely perform the work covered by the
specifications in this Bid Package, including completely assembling all items in an operable
condition and delivering said items to the Village of Oak Brook.
The Village reserves the right to split the award, based on categories, individual items, or other
combination of bids submitted. Bidders should submit alternate pricing, if appropriate, to reflect
the award of an entire category or combination of items to one Bidder. Bidders do not need to
submit pricing for all items or categories.
The Village shall not be committed to any minimum dollar purchase, and reserves the right to
either increase or decrease the actual quantities ordered, at our sole option. Items will be
ordered and delivered as needed throughout the year, in quantities determined by the Village.
This contract will operate as a REQUIREMENTS CONTRACT and all prices will remain firm for
all of 2016.
The undersigned submits herewith Bidder’s Unit Price Bids on the following pages.
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OAK BROOK GOLF COMMODITIES SPECIFICATIONS 2016
COURSE SUPPLIES
Estimated
Quantity
Unit Brand
Name
Description Price/Unit Extended
Price
3500
Variety of All
Standard
Products
% Off Catalog Price
3500 Variety of All Par Aid
Products
% Off Catalog Price
20 Tons Hard-Tru
Clay
Tennis
Material
Unit Price will include
delivery, prep and
installation of tennis
material on 8 Clay tennis
courts with “Designer”
tennis tapes
408 Battery Trojan T-875 8 Volt Deep Cycle
with Hydrolink Cap
24 Battery Trojan T-145 6 Volt Deep Cycle
with Hydrolink Cap and
Hoses
10 Case Par Aide 12411Red (12/17 oz. cans
per case)
2 Case Par Aide 12412 Yellow (12/17 oz.
cans per case)
20 Case Par Aide 12410 White (12/18 oz.
cans per case)
100 Case Lesco White Athletic paint
(12/17oz cans)
Estimated
Quantity
Unit Brand Name Description Price/Unit Extended
price
15 Bucket/25
lbs
Penncross Certified Penn Cross Seed
15 Bucket/25
lbs
Penn Eagle
2
Certified Penn Eagle 2
Bentgrass Seed
150 Bag/50
lbs
Remington
Range
Ryegrass Blend
1 Bag/50lbs Teal Blue Certified Bluegrass Seed
40 Bags/50
lbs
Remington
Range
Premium Bluegrass/Ryegrass
Mix 70%-30%
500 Per /lb Barenburg All HGT Blends and RPR
Seed
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FERTILIZERS, BIOSTIMULANTS, WETTING AGENTS
Estimated
Quantity
Unit Brand Name Description Price/Unit Extended
Price
12 Case Emerald Isle 10-0-10 (Foliar) (2 x 2.5
gal/case)
12 Case Emerald Isle CPR Bio-Stimulant (2 x 2.5
gal/case)
12 Case Emerald Isle 6-0-0 Mn/ MG
12 Case Emerald Isle 6-12-6 w/micros ( 2 x 2.5
gal/case)
48 Bags (50
lbs.
Country Club
MD
18-0-18 MD SGN 80
180 Bags 50lb Duration CR 22-0-22 45/Duration/SOP/Sgn
250
40 Bags 50lb Duration CR 22-0-22
120/Duration/SOP/Sgn 250
450 Bags 50lb Duration CR 22-0-22 90/Duration/MOP/150
600 Bags
(50lbs)
Natural
Green
20-2-15 25%
organic,20%Uflexx
1 Case Trimmit 4 x 1 gal
1 10 Gal link
Pak
Primo Maxx
1EC
Poa Annua Control
2 Case Proxy Growth Retardant (2 x 2.5gal)
3 15 gallon
Drum
Emerald Isle Sequential Fairway (6-0-2)
5 Case Defoamer Recede (12 qrts case)
1500 Gallon Growing
Solutions
Phirst (Water ph amendment)
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PESTICIDES, MISCELLANEOUS CHEMICALS
Estimated
Quantity
Unit Brand Name Description Price/Unit Extended
Price
34 Case Quali-Pro TMC Fungicide (4 x 5 lb Case)
25 Case Daconil Action Fungicide (2 x 2.5 gal )
1 Case Tebuconizole Fungicide (4 x 1 gallon Case)
1 Case Propiconizole
14.3
Fungicide (2 x 2.5 gallon)
3 Case Emerald Fungicide (10 x .49lb case)
1 Case Xzemplar Fungicide (2 x 114 fl.oz)
1 Case TurfGold Fungicide (2.5gal x 2)
1 Case Compass Fungicide (4 x 1lb)
1 Case Stellar Fungicide (4 x 1gal)
1 Case Autilus Fungicide (?)
1 Case Tourney Fungicide ( 4 x 5 lb. case)
1 Case Velista Fungicide (2x 1gal)
15 Case Aloft GC SC Insecticide wdg (1 x 64 ozs)
3 Case Acclaim Extra Herbicide (4 x 1 gal)
1 Case Cyanora Insecticide (8 qrts/case)
10 Cases Oxadiazon Herbicide (10 x 11 lb cs)
5 Case Confront Herbicide (4 x 1 gal/case)
1 Case SpeedZone Herbicide (2 x 2.5 gal/case)
1 Case Q4 Plus Herbicide (2 x 2.5 gal/case)
1 Jug Round Up
Promax
Non-selective herbicide 1.67
gal/jug
1 Case Clipper Aquatic Herbicide
14 Bottles Quick Silver Herbicide (14 x 6.7oz bottles)
1 Barrel Optiwet Max Wetting Agent (55 gal barrel)
5 Case Trimec
Bentgrass
Formula
Trimec for Bentgrass (2 x 2.5
gal/case)
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2. COSTS:
The undersigned Bidder hereby affirms and states the prices quoted herein constitute the total
cost to the Village for all work involved in providing the Village the respective items and all
materials and work necessary and incidental to providing the Village the respective items, and
that this cost also includes, without limitation, all insurance, royalties, transportation charges,
use of all tools and equipment, superintendence, overhead expense, all profits and all other
work, services and conditions necessarily involved in the work to be done and materials to be
furnished in accordance with the requirements of the contract documents considered severally
and collectively. All bids shall be held valid for a period of ninety (90) days after the bid due
date.
3. INSTRUCTIONS TO BIDDERS:
The undersigned Bidder shall comply with all Sections of this Bid Package which are
incorporated herein by reference.
4. BID GUARANTEE:
None.
Firm Name:_______________________________________________________
Address:_________________________________________________________
City, State, ZIP:________________________________________________
Signature:_______________________________________________________
Name Printed:____________________________________________________
Title:___________________________________________________________
Telephone:___________________________Date:_______________________
If a Corporation:
ATTEST:
____________________________
Secretary
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Section C Instructions to Bidders
1. RECEIPT OF BID: Wednesday the 10th day of February, 2016; 11:00 A.M.
2. BASIS OF BID: Sealed bids will be received until the above noted time and date.
3. BID DESCRIPTION: Golf Commodities.
4. PREPARATION AND SUBMISSION OF BIDS:
A. The bid must be delivered to the office of the Senior Purchasing Assistant,
Village of Oak Brook, 1200 Oak Brook Road, Oak Brook, IL, 60523 on or
before Wednesday, February 10, 2016 at 11:00 A.M., prevailing time, at
which time it will be publicly opened and read in the S. E. Dean Board Room of
the Village Hall. Bids received after this time will not be considered and will be
returned unopened.
B. Each bid shall be submitted on the exact form furnished. All blank spaces for
bid prices, unit costs and alternates must be filled in--in ink--in both words and
figures if indicated. In case of any discrepancy in the amount bid, the prices
expressed in written words shall govern.
C. Each Bidder must complete, execute and submit with its bid a certification that
Bidder is not barred from public contracting due to bid-rigging or bid rotating
convictions on the form included with the bidding documents.
D. Each Bidder must submit a complete bid package, including the following
items:
1. Bid.
2. References.
3. Statement of Bidder's Qualifications.
4. Bid Certification.
5. Contract (Completed and Signed).
6. Sexual Harassment Certificate (Completed and Signed).
7. Contractor’s Certification (Completed and Signed).
E. The Bid shall be submitted in an opaque sealed envelope on or before the time
stated and shall bear the name of the individual, firm, or corporation submitting
the Bid and the Bid Name - “Golf Commodities”.
F. Bidders may attach separate sheets to the Bid for the purpose of explanation,
exception, alternate bid and to cover unit prices, if needed. Bidders may not
propose alternative terms or cross out terms in this Bid Package except as
specifically permitted by the terms herein.
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G. Bidders may withdraw their Bid either personally or by written request at any
time before the hour set for the bid opening, and may resubmit it. No Bid may
be withdrawn or modified after the bid opening except where the award of
contract has been delayed for a period of more than ninety (90) days.
H. In submitting this Bid, the Bidder further declares that the only person or party
interested in the proposal as principals are those named herein; and that the
Bid is made without collusion with, or on behalf of, any other person, firm or
corporation.
I. The Bidder further declares that he has carefully examined this entire Bid
Package, and he has familiarized himself with all of the local conditions
affecting the contract and the detailed requirements of this work and
understands that in making the Bid he waives all rights to plead a
misunderstanding regarding same.
J. The Bidder further understands and agrees that if its Bid is accepted, he is to
furnish and provide all necessary machinery, tools, apparatus, and other
means to do all of the work and to furnish all of the materials specified in the
contract, except such materials as are to be furnished by the Village, in the
manner and at the time therein prescribed, and in accordance with the
requirements therein set forth.
K. The Bidder further agrees that if the Village decides to extend or shorten the
work, or otherwise alter it by extras or deductions, including elimination of one
or more of the items, as provided in the specifications, Bidder will perform the
work as altered, increased or decreased.
L. The Bidder further agrees that the Village representative may at any time
during the progress of the work covered by this Contract, order other work or
materials incidental thereto and that all such work and materials as do not
appear in the Bid or contract as a specific item covered by a lump sum price,
and which are not included under the Bid price for other items in the Contract,
shall be performed as extra work.
M. The Bidder shall submit a fully executed Contract and Contractor's Certification
as a part of its Bid.
N. By submitting a Bid, the Bidder understands and agrees that, if its Bid is
accepted, and he fails to enter into a contract forthwith, he shall be liable to the
Village for any damages the Village may thereby suffer.
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5. SUBSTITUTIONS:
A. Certain materials and equipment are specified by a manufacturer or trade
name to establish standards of quality and performance and not for the
purpose of limiting competition. Bidders are invited to submit Bids not only on
named items but also on items which they propose for substitution of named
items. Products of other manufacturers may be substituted, if, in the opinion of
the Village, they are equal to those specified in quality, performance, design
and suitability for intended use. Where two or more items are specified, the
selection among those specified is the Bidder's option, or he may submit its Bid
on all such items.
B. Bids shall be based on materials included in the specifications. Substitutions
for the purpose of evaluating Bids will be considered only if proposed
substitutions are set forth in the sealed Bid and will only be accepted prior to
the award of the contract. The offer of substitutions shall be an integral part of
the Bid, appearing immediately after all requested Bids and before the
signature of the Bidder.
C. Substitutions of materials other than those specified will not be considered in
the base Bid price. However, other substitutions may be listed in the specified
place in the Bid Form, with the indication of the change in the base bid price for
the total cost.
D. In addition to the requirements heretofore mentioned, in order for substitutions
to qualify for consideration, the following shall accompany each Bid:
1. Each proposed substitution shall be itemized showing manufacturer name,
catalog number, quantity, unit cost and total cost. The Bidder shall prepare
the necessary forms to list his substitutions in the manner outlined.
2. Each Bid offering substitutions shall be accompanied by descriptive
literature, catalog data, complete technical specifications and reports
of all pertinent tests concerning the Bidder’s proposed substitutions
6. CONDITIONS:
A. The Village is exempt from Federal excise tax (#36-600-9534) and the Illinois
Retailer's Occupation Tax (#E9997-4381-07). The Bid cannot include any
amounts of money for these taxes. The total amount bid must include all other
applicable federal, state, and local taxes of every kind and nature applicable to
the work as well as all taxes, contributions, and premiums for unemployment
insurance, old age or retirement benefits, pensions, annuities, or similar
benefits and all costs, royalties and fees arising from the use on, or the
incorporation into, the work, of patented or copyrighted equipment, materials,
supplies, tools, appliances, devices, processes, or inventions. All claim or right
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to additional compensation by reason of the payment of any such tax,
contribution, premium, costs, royalties, or fees is hereby waived and released
by Bidder.
B. To be valid, the Bids shall be itemized so that selection for purchase may be
made, there being included in the price of each unit the cost of delivery (FOB
Destination).
C. The Village shall reserve the right to add or to deduct from the base bid and/or
alternate bid any item at the prices indicated in the itemization of the bid.
D. All bids shall be good for ninety (90) days from the date of the bid opening.
7. BASIS OF AWARD:
The Village of Oak Brook reserves the right to reject any or all bids and to waive any
informality or technical error and to accept any bid deemed most favorable to the
interests of the Village of Oak Brook. In addition to price, the Village will consider the
Bidder’s:
A. Ability, capacity and skill to fulfill the contract as specified.
B. Ability to supply the commodities, provide the services or complete the
construction promptly, or within the time specified, without delay or
interference.
C. Character, integrity, reputation, judgment, experience and efficiency.
D. Quality of performance on previous contracts.
E. Previous and existing compliance with laws and ordinances relating to the
contract.
F. Sufficiency of financial resources.
G. Quality, availability and adaptability of the commodities, services or
construction, in relation to the Village's requirements.
H. Ability to provide future maintenance and service under the contract.
I. Number and scope of conditions attached to the bid/proposal.
J. Record of payments for taxes, licenses or other monies due the Village.
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8. WARRANTY:
Bidder will guarantee its own work and commodities for a period of one (1) year
against faulty material and/or workmanship in addition to any applicable
manufactures’ warranties. If any defects(s) appear(s) within the one (1) year
guarantee period, the Bidder will repair any such defect(s) solely at his cost and at
no cost to the Village of Oak Brook. The Bidder will also forward copies of all
applicable manufacture’s warranties for all equipment/commodities supplied by the
Bidder as a part of the Contract.
9. PAYMENT:
The Village of Oak Brook authorizes the payment of invoices on the second and
fourth Tuesday of the month. For consideration on one of these dates, payment
request must be received no later than fourteen (14) days prior to the second or
fourth Tuesday of the month.
Notwithstanding any other provision of the Contract and without prejudice to any of
the Village’s other rights or remedies, the Village shall have the right at any time or
times, whether before or after approval of any pay request, to deduct and withhold
from any progress or final payment that may be or become due under the Contract
such amount as may reasonably appear necessary to compensate the Village for
any actual or prospective loss due to: (1) work, equipment, or materials that are
defective, damaged, flawed, unsuitable, nonconforming, or incomplete; (2) damage
for which Bidder is liable under the Contract or the law; (3) state or local sales, use,
or excise taxes from which the Village is exempt; (4) liens or claims of lien regardless
of merit; (5) claims of subcontractors, suppliers, or other persons regardless of merit;
(6) delay in the progress or completion of the work; (7) inability of Bidder to complete
the work; (8) reasonable doubt that the Contract can be completed for the balance of
the contract price then unpaid; (9) reasonable doubt that the balance of the contract
price then unpaid is not adequate to cover actual or liquidated damages, if any; (10)
failure of Bidder to properly complete or document any pay request; (11) any other
failure of Bidder to perform any of its obligations under this Contract; or (12) the cost
to the Village, including attorneys’ fees and administrative expenses, of correcting
any of the aforesaid matters or exercising any one or more of the Village's remedies
set forth in the Bid Package.
The Village shall be entitled to retain any and all amounts withheld pursuant to this
Section until Bidder shall have either performed the obligation or obligations in
question or furnished security for such performance satisfactory to the Village. The
Village shall be entitled to apply any money withheld or any other money due to
Bidder under the Contract to reimburse itself for any and all costs, expenses, losses,
damages, liabilities, suits, judgments, awards, attorneys’ fees, and administrative
expenses incurred, suffered, or sustained by the Bidder and chargeable to the
Bidder under the Contract.
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10. INDEMNIFICATION:
The Bidder shall protect, indemnify, save, and hold forever harmless the Village
and/or its officers, officials, employees, volunteers and agents from and against all
liabilities, obligations, claims, damages, penalties, causes of action, costs and
expenses, including without limitation court costs, insurance deductibles and
attorney's fees and expenses, which the Village and/or its officers, officials,
employees, volunteers and agents may incur, suffer or sustain, or for which the
Village and/or its officers, officials, employees, volunteers and agents may become
obligated by reason for any accident, injury to or death of persons or loss of or
damage to property, or civil and/or constitutional infringement of rights (specifically
including violations of the Federal Civil Right Statutes), arising indirectly or directly in
connection with or under, or as a result of, this or any Agreement by virtue of any act
or omission of any of the Bidder's officers, employees, subcontractors, and/or
agents, provided that the Bidder shall not be liable for claims, obligations, damages,
penalties, causes of action, costs and expenses arising solely by any act or omission
of the Village's officers, officials, employees, volunteers and/or agents.
The Bidder shall hold the Village harmless for any and all claims for labor, material,
apparatus, equipment, fixtures or machinery furnished to the Bidder for the purpose
of performing the work under the contract; and the payment of all direct and indirect
damages to any person, firm, company or corporation suffered or sustained on
account of the performance of such work during the time the contract is in force.
11. SAFETY:
The Bidder and any subcontractors shall comply with all the provisions of the
Federal Occupational Safety and Health Act of 1970 (84 Stat. 1590), as amended.
12. NON-DISCRIMINATING:
The Bidder, its employees and subcontractors, agrees not to commit unlawful
discrimination and agrees to comply with applicable provisions of the Illinois Human
Rights Act, the U.S. Civil Rights Act and Section 504 of the Federal Rehabilitation
Act, and rules applicable to each.
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Section D Specifications
1. SCOPE:
The Provision and Delivery of Golf Course Maintenance Chemicals and Supplies.
2. SPECIFICATIONS:
The specifications for this Bid Package encompass the items as listed on the Bid
Proposal Form (Section B).
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Section E General Conditions
1. F.O.B.:
All goods are to be shipped prepaid, F.O.B. Destination.
Shipments sent C.O.D. without Village's written consent will not be accepted and will, at
Bidder's risk and expense, be returned to Bidder. Unauthorized shipments are subject to
rejection and return at Bidder's expense.
Goods must be properly packaged. Damaged goods will not be accepted. If damage is
not readily apparent at the time of delivery, the goods will be returned and must be
replaced at no cost to the Village. No loss, injury, or destruction will release Bidder from
any obligations hereunder.
2. Material Safety Data Sheets (MSDS):
Bidder shall furnish MSDS sheets for their products, in compliance with the Illinois Toxic
Substance Disclosure to Employee Act and the "Right-To-Know" law.
3. Contract Terms/Cancellation and Damages:
Any Contract entered into by the Village with the Bidder may be terminated by the Village
upon thirty (30) days written notice.
If such Contract is terminated by the Village because of the Bidder's breach, the Village
shall have the right to purchase items covered by the Contract elsewhere and to charge
the Bidder with any additional cost incurred.
Not withstanding the above, the Bidder shall not be relieved of any liability to the Village for
damages sustained by the Village by virtue of any breach of such Contract by the Bidder
and the Village may withhold any payments to the Bidder until such time as the amount of
such damages due the Village from the Bidder shall be determined.
4. Liens, Claims, and Encumbrances:
Bidder warrants and represents that all the goods and materials ordered herein are free
and clear of all liens, claims, or encumbrances of any kind. If at any time any notice of any
lien is filed for or by reason of any equipment, materials, supplies, or other item furnished,
labor performed, or other thing done in connection with the equipment or this Contract,
then Bidder shall, promptly and without charge, discharge, remove, or otherwise dispose
of such lien, or, if permitted by the Village, furnish a bond or other collateral satisfactory to
the Village to indemnify the Village against such lien. Until such discharge, removal or
disposition, or furnishing of any permitted bond or other collateral, the Village shall have
the right to retain from any money payable under this Contract an amount that the Village,
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in its sole judgment, deems necessary to satisfy such lien and to pay the costs and
expenses, including attorneys’ fees and administrative expenses, of any actions brought in
connection therewith or by reason thereof.
5. Delivery Requirements:
All deliveries to the Village for items covered by this Bid shall be made Monday through
Friday between the hours of 7:30 a.m. and 1:30 p.m., unless specified otherwise by the
ordering Village department. All shipments are to be inside delivery to the ordering
department.
Ninety percent (90%) of order must be complete within 48 hours of order placement.
If Bidder anticipates exceeding 48 hours due to back orders, items shall be shipped as
available rather than waiting for order completion, regardless of dollar value. Invoicing is
to be based on items shipped.
6. Drug Free Workplace:
The Bidder agrees to provide a drug free workplace as provided for in Public Act 86-1459.
7. Inspections:
The Village reserves the right to visit and inspect the premises and operation of the Bidder.
8. Non-Discriminating:
The Bidder, its employees and subcontractors, agrees not to commit unlawful
discrimination and agrees to comply with applicable provisions of the Illinois Human Rights
Act, the U.S. Civil Rights Act and Section 504 of the Federal Rehabilitation Act, and rules
applicable to each.
9. Pricing:
Prices shall remain firm for all of 2016.
10. Patents and Copyrights:
If any equipment delivered to the Village is protected by any patent or copyright, Bidder
must indemnify and save harmless the Village from and against any and all suits, claims,
judgments, and costs instituted or recovered against it by any person or entity on account
of the use or sale of such articles by the Village in violation or right under such patent or
copyright.
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11. Contract Term:
The Contract to be executed as a result of this Bid will be for the 2016 calendar year.
12. Size of Order:
The quantities listed in the Bid are estimates only. The Village shall not be committed to
any minimum dollar purchase, and reserves the right to either increase or decrease the
actual quantities ordered, at our sole option. Items will be ordered and delivered as
needed throughout the year, in quantities determined by the Village.
13. Split Awards
The Village reserves the right to split the award, based on categories, individual items, or
other combinations of bids submitted.
14. Purchases outside of the Bid
The Village reserves the right to purchase quantities of items specified in the Bid Package
from other sources, if determined necessary by the Village to meet the particular needs of
the Golf Course.
15. Non-Waiver of Rights:
No failure of the Village to exercise any power given to it hereunder or to insist upon
strict compliance by the Bidder with its obligations hereunder, and no custom or practice
of the Village at variance with the terms hereof, and no payment made constitutes a
waiver of the Village’s right to demand exact compliance with the terms hereof.
16. Compliance with Laws:
Bidder, in fulfilling the order, must comply with all applicable provisions of the federal,
State, and local laws, regulations, rules, and orders.
17. Governing Law/Venue:
The Contract and the rights of the Village and the Bidder under the Contract shall be
interpreted according to the internal laws, but not the conflict of laws rules, of the State
of Illinois. Bidder for any action related to the order will be in the Circuit Court of
DuPage County, Illinois.
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Section F Statement of Bidder’s Qualifications
All questions must be answered and the data given must be clear and comprehensive.
This statement must be notarized. If necessary, questions may be answered on separate
attached sheets. The Bidder may submit any additional information he or she desires.
1. Name of Bidder:
2. Permanent main office address:
3. When organized:
4. If a corporation, where incorporated:
5. How many years have you been engaged in the contracting business under your
present firm or trade name:
6. Contracts on hand: (Schedule these, showing amount of each contract and the
appropriate anticipated dates of completion)
7. General character of work performed by your company:
8. Have you ever defaulted on a contract:
9. List, on an attached sheet, the more important projects recently completed by your
company, stating the approximate cost for each, and the month and year
completed. Include a contact person and phone # for each.
10. List your major equipment available for this contract:
11. Experience in work similar in importance to this project:
12. Background and experience of the principal members of your organization,
including the officers.
13. Credit available:
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14. Bank reference:
15. Will you, upon request, fill out a detailed financial statement and furnish any other
information that may be required by the Village of Oak Brook:
16. The undersigned hereby authorizes and requests any person, firm, or corporation
to furnish any information requested by the Village of Oak Brook in verification of
the recitals comprising this Statement of Bidder's Qualifications.
DATED at _____________, Illinois this ____ day of _________________, 2016.
By:
Title
STATE OF ILLINOIS )
) SS.
COUNTY OF )
___________________________ being duly sworn deposes and says that he is the
___________ of ____________________________ and that the answers to the foregoing
questions and all statements therein contained are true and correct.
SUBSCRIBED and sworn to before me this _____ day of _____________________,
2016.
Notary Public
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Section G References
Bidder shall supply the following information listing customers for which the bidder has
supplied a similar type of commodities, service, or construction.
1. Company Name: _______________________________________________
Address: ____________________________________________________
Phone #: ____________________________________________________
Contact: ____________________________________________________
2. Company Name: _______________________________________________
Address: ____________________________________________________
Phone #: ____________________________________________________
Contact: ____________________________________________________
3. Company Name: _______________________________________________
Address: ____________________________________________________
Phone #: ____________________________________________________
Contact: ____________________________________________________
4. Company Name: _______________________________________________
Address: ____________________________________________________
Phone #: ____________________________________________________
Contact: ____________________________________________________
5. Company Name: _______________________________________________
Address: ____________________________________________________
Phone #: ____________________________________________________
Contact: ____________________________________________________
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Section H Bid Certification
The undersigned, being first duly sworn an oath, deposes and states that he has the
authority to make this certification on behalf of the Bidder for the construction, product,
commodity, or service briefly described as follows:
“Golf Commodities”
(A) The undersigned certifies that, pursuant to Chapter 720, Section 5/33E of the
Illinois Compiled Statutes, 1993, the Bidder is not barred from bidding on this
contract as a result of a conviction for the violation of State of Illinois laws
prohibiting bid-rigging or bid-rotating.
(B) The undersigned states under oath that, pursuant to Chapter 65, Section 5/11-42.1-
1 of the Illinois Compiled Statutes, 1993, the Bidder is not delinquent in the
payment of any tax administered by the Illinois Department of Revenue.
(C) The undersigned certifies that, pursuant to Chapter 775, Section 5/2-105 of the
Illinois Compiled Statutes, 1993, the Bidder has a written sexual harassment policy
in place including the following information:
1. An acknowledgment of the illegality of sexual harassment.
2. The definition of sexual harassment under State law.
3. A description of sexual harassment, utilizing examples.
4. The Bidder’s internal complaint process including penalties.
5. The legal recourse, investigative and complaint process available
through the Illinois Department of Human Rights and the Human
Rights Commission.
6. Directions on how to contact the Department or the Commission.
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This business firm is: (check one)
_____ Corporation _____ Partnership _____ Individual
Firm Name: _______________________________________________
Address: ______________________________________________
City, State, ZIP:____________________________________________
Signature:________________________________________________
Name Printed:_____________________________________________
Title:_____________________________________________________
Telephone:__________________________Date:__________________
ATTEST:
___________________________
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SUBSCRIBED AND SWORN TO
before me this ______ day
of _____________, 2016.
_____________________________
Notary Public
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Section I Contract
(To Be Signed and Submitted as a part of Bid Package)
Golf Course Commodities
1. THIS AGREEMENT, made and concluded this _____ day of ________, 2016,
between the Village of Oak Brook, a municipal corporation, acting by and through
its President and Board of Trustees, known as VILLAGE, and ________________
his executors, administrators, successors or assigns, known as BIDDER.
2. WITNESSETH: That for and in consideration of the payments and agreements
mentioned in the Bid hereto attached, to be made and performed by the VILLAGE,
and according to the terms expressed in the Bond (if applicable) referring to these
presents, the BIDDER agrees, at their own proper cost and expense, to do all work,
furnish all materials and all labor necessary to complete the work in accordance
with the plans and specifications hereinafter described, and in full compliance with
all of the terms of this Contract.
3. PERIOD OF CONTRACT: This Contract will be in full force for the current calendar
year, beginning on the date of the Contract. This Contract is subject to the right of
the VILLAGE to cancel and terminate the same at any time, with or without cause,
by giving not less than ten (10) days notice to the BIDDER. In the event of such
cancellation, the BIDDER shall be entitled to receive payment for services and work
performed and materials and equipment furnished under the terms of the Contract
prior to the effective date of such cancellation, but shall not be entitled to receive
any damages on account of such cancellation or any further payment whatsoever.
4. And it is also understood and agreed that the entire Bid Package hereto attached,
approved by the VILLAGE this _____ day of ________, 2016, are all essential
documents of this contract and are a part hereof.
5. IN WITNESS WHEREOF, the said parties have executed these presents on the
above mentioned date.
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ATTEST: VILLAGE OF OAK BROOK
____________________________ By____________________________
Village Clerk Village President
ATTEST:
_____________________________
Corporate Name
_______________________ By______________________________
Secretary Bidder
Partners doing Business under (If a Co-Partnership)
the firm name of _____________________________
_____________________________
_____________________________
________________________________
Party of the Second Part (If an Individual)
_____________________________
Party of the Second Part
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SEXUAL HARASSMENT CERTIFICATE
hereinafter referred to as “Contractor”
having submitted a bid/proposal for to the Village of
Oak Brook, DuPage/Cook Counties, Illinois, hereby certifies that said Contractor has a
written sexual harassment policy in place in full compliance with 775 ILCS 5/2-105(A)(4)
including the following information:
1. An acknowledgment of the illegality of sexual harassment.
2. The definition of sexual harassment under State law.
3. A description of sexual harassment, utilizing examples.
4. The contractor’s internal complaint process including penalties.
5. The legal recourse, investigative and complaint process available through the Illinois
Department of Human Rights and the Human Rights Commission.
6. Directions on how to contact the Department or the Commission.
7. An acknowledgment of protection of a complaint against retaliation as provided in
Section 6-101 of the Human Rights Act.
Each contractor must provide a copy of such written policy to the Illinois Department of
Human Rights upon request.
By:
Authorized Agent of Contractor
Subscribed and sworn to
before me this _____ day
of ____________, 2016.
___________________________________
Notary Public
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CONTRACTOR'S CERTIFICATIONS
(CONTRACT EXECUTION)
______________________, having executed a contract for ____________________with
the VILLAGE, hereby certifies that said contractor is not barred from executing said
contract as a result of a violation of either Section 5/33E-3 or 5/33E-4 of Chapter 720 of
the Illinois Compiled Statutes.
(DRUG-FREE WORKPLACE)
Contractor deposes, states and certifies it will provide a drug free workplace by complying
with Section 3 of the Illinois Drug Free Workplace Act, being 30 ILCS 580/3.
Attest/Witness: Contractor
By: _____________________ By: ____________________________
Name of Contractor’s Executing
Officer
Title: _____________________ Title: ___________________________
Title of Contractor’s Executing
Officer
Subscribed and Sworn to
before me this ______ day
of ______________, 2016.
___________________________ My Commission Expires: __________
Notary Public
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