2017 Traffic Signal MaintenanceRebid
Village of Oak Brook
Traffic Control and Street Lighting
System Maintenance
March 2017
Table of Contents
Section
A. Notice to Bidders
B. Bid
C. Instructions to Bidders
D. Specifications & Conditions
E. Special Conditions - Not Applicable
F. Statement of Bidder's Qualifications
G. References
H. Bid Certification
I. Contract
2017 Traffic Signal MaintenanceRebid.doc
Section A Notice to Bidders
Post on the Village website on Wednesday, March 1, 2017
The Village of Oak Brook will receive bids for:
Traffic Control and Street Lighting System Maintenance
Sealed bids will be received by Rania Serences, Senior Purchasing Assistant, Village of
Oak Brook, 1200 Oak Brook Road, Oak Brook, IL 60523 until 1:00 P.M., Wednesday,
March 15, 2017, prevailing time, and publicly opened in the Samuel E. Dean Board
Room at that time.
A complete bid package, of which this legal notice is a part, is on file for inspection and
may be downloaded from the Village’s website www.oak-brook.org or picked up at the
Butler Government Center, 1200 Oak Brook Road, Oak Brook, Illinois 60523, between
the hours of 8:30 A.M. and 4:30 P.M. Monday through Friday. There is no charge for the
package.
The Village of Oak Brook reserves the right to reject any or all bids and to waive any
informalities in bidding and to accept the bid deemed most advantageous to it.
No bid shall be withdrawn after opening of bids without the consent of the Village of Oak
Brook for a period of ninety (90) days after the scheduled time of opening bids.
Charlotte Pruss
Village Clerk
2017 Traffic Signal MaintenanceRebid.doc
Section B Bid
BID FOR "Traffic Control and Street Lighting System Maintenance”
VILLAGE OF OAK BROOK
1200 Oak Brook Road
Oak Brook, IL 60523
1. COST OF WORK:
The undersigned, acting for and on behalf of contractor and having familiarized
himself with conditions affecting the cost of the work and its performance and
having carefully examined and fully understood the entire bid package, hereby
affirms and agrees to enter into a contract with the Village of Oak Brook, Oak
Brook, IL.
To provide all supervision, labor, material, equipment and all other expense items
to completely perform the work covered by all specifications for the work.
The undersigned submits herewith his bid as follows:
SCHEDULE OF PRICES
ROUTINE MAINTENANCE OF TRAFFIC SIGNAL CONTROL
AND STREET LIGHTING
Includes complete servicing of all intersection equipment such as posts, poles
and foundations; heads, detectors, controllers, housings, pre-emptors,
amplifiers, relays, service pole installations, lamps, lenses, reflectors, all cables
and appurtenances, servicing, maintaining, patrolling, as described under the
Specifications.
Separate pages have been provided for each of the next four years (2017-2020).
This contract will be awarded for a one year term with three one year options to
renew.
Enter your pricing for each year of the contract. The first year rates shall be in
effect from approximately May 1, 2017 - April 30, 2018. The 2nd, 3rd and 4th
years will extend for annual periods thereafter, if the Village exercises its option
to renew.
2017 Traffic Signal MaintenanceRebid.doc
2017
COMPLETE MAINTENCE OF 12
SIGNAL CONTROL INTERSECTIONS
COST PER
INTESECTION
MONTLY
MAINTENANCE
COST
YEARLY
MAINTENACE
COST
$
$ $
EXTRA WORK:
LABOR
ESTIMATED
# OF HOURS
PER HOUR EXTENDED
ELECTRICIAN 300
$ $
LIST HOURS FOR HOURLY RATE
ELECTRICIAN OVERTIME 35
$ $
LIST HOURS FOR OVER-TIME RATE
EQUIPMENT
SERVICE TRUCK 335
$ $
AERIAL TRUCK 170
$ $
COMPRESSOR 50
$ $
TRENCHER 100
$ $
BACKHOE 50
$ $
DUMP TRUCK 50
$ $
TRAILER 100
$ $
AUGER 50
$ $
Material Discount
%
TOTAL (INCLUDE MAINTENANCE
AND EXTRA WORK)
$
All hand-held power and manual tools are incidental to the hourly rates.
2017 Traffic Signal MaintenanceRebid.doc
2018
COMPLETE MAINTENCE OF 12
SIGNAL CONTROL INTERSECTIONS
COST PER
INTESECTION
MONTLY
MAINTENANCE
COST
YEARLY
MAINTENACE
COST
$
$ $
EXTRA WORK:
LABOR
ESTIMATED
# OF HOURS
PER HOUR EXTENDED
ELECTRICIAN 300
$ $
LIST HOURS FOR HOURLY RATE
ELECTRICIAN OVERTIME 35
$ $
LIST HOURS FOR OVER-TIME RATE
EQUIPMENT
SERVICE TRUCK 335
$ $
AERIAL TRUCK 170
$ $
COMPRESSOR 50
$ $
TRENCHER 100
$ $
BACKHOE 50
$ $
DUMP TRUCK 50
$ $
TRAILER 100
$ $
AUGER 50
$ $
Material Discount
%
TOTAL (INCLUDE MAINTENANCE
AND EXTRA WORK)
$
All hand-held power and manual tools are incidental to the hourly rates.
2017 Traffic Signal MaintenanceRebid.doc
2019
COMPLETE MAINTENCE OF 12
SIGNAL CONTROL INTERSECTIONS
COST PER
INTESECTION
MONTLY
MAINTENANCE
COST
YEARLY
MAINTENACE
COST
$
$ $
EXTRA WORK:
LABOR
ESTIMATED
# OF HOURS
PER HOUR EXTENDED
ELECTRICIAN 300
$ $
LIST HOURS FOR HOURLY RATE
ELECTRICIAN OVERTIME 35
$ $
LIST HOURS FOR OVER-TIME RATE
EQUIPMENT
SERVICE TRUCK 335
$ $
AERIAL TRUCK 170
$ $
COMPRESSOR 50
$ $
TRENCHER 100
$ $
BACKHOE 50
$ $
DUMP TRUCK 50
$ $
TRAILER 100
$ $
AUGER 50
$ $
Material Discount
%
TOTAL (INCLUDE MAINTENANCE
AND EXTRA WORK)
$
All hand-held power and manual tools are incidental to the hourly rates.
2017 Traffic Signal MaintenanceRebid.doc
2020
COMPLETE MAINTENCE OF 12
SIGNAL CONTROL INTERSECTIONS
COST PER
INTESECTION
MONTLY
MAINTENANCE
COST
YEARLY
MAINTENACE
COST
$
$ $
EXTRA WORK:
LABOR
ESTIMATED
# OF HOURS
PER HOUR EXTENDED
ELECTRICIAN 300
$ $
LIST HOURS FOR HOURLY RATE
ELECTRICIAN OVERTIME 35
$ $
LIST HOURS FOR OVER-TIME RATE
EQUIPMENT
SERVICE TRUCK 335
$ $
AERIAL TRUCK 170
$ $
COMPRESSOR 50
$ $
TRENCHER 100
$ $
BACKHOE 50
$ $
DUMP TRUCK 50
$ $
TRAILER 100
$ $
AUGER 50
$ $
Material Discount
%
TOTAL (INCLUDE MAINTENANCE
AND EXTRA WORK)
$
All hand-held power and manual tools are incidental to the hourly rates.
2017 Traffic Signal MaintenanceRebid.doc
2. COSTS:
The undersigned contractor hereby affirms and states the prices quoted herein
constitute the total cost to the Village for all work involved in the respective items
and that this cost also includes all insurance, royalties, transportation charges, use
of all tools and equipment, superintendence, overhead expense, all profits and all
other work, services and conditions necessarily involved in the work to be done
and materials to be furnished in accordance with the requirements of the contract
documents considered severally and collectively. All bids shall be held valid for a
period of ninety (90) days after the bid due date.
3. PRE-BID MEETING:
None.
4. INSTRUCTIONS TO BIDDERS:
The undersigned vendor/contractor shall comply with all Sections of the Bid
Package which are incorporated herein by reference.
Firm Name:_______________________________________________________
Address:_________________________________________________________
City, State, ZIP:________________________________________________
Signature:_______________________________________________________
Name Printed:____________________________________________________
Title:___________________________________________________________
Telephone:___________________________Date:_______________________
If a Corporation:
ATTEST:
____________________________
Secretary
2017 Traffic Signal MaintenanceRebid.doc
Section C Instructions
1. RECEIPT OF BID: Wednesday, the 15th day of March, 2017; 1:00 P.M.
2. BASIS OF BID: Sealed bids will be received until the above noted time and date.
3. PROJECT DESCRIPTION: Traffic Control and Street Lighting System
Maintenance
4. PREPARATION AND SUBMISSION OF BIDS:
A. The bid must be delivered to the office of the Senior Purchasing Assistant,
Village of Oak Brook, 1200 Oak Brook Road, Oak Brook, IL 60523 on or
before Wednesday, at 1:00 P.M., prevailing time, March 15, 2017, at which
time it will be publicly opened and read in the S. E. Dean Board Room of the
Village Hall. Bids received after this time will not be considered and will be
returned unopened.
B. Each bid shall be submitted on the exact form furnished. All blank spaces for
bid prices, unit costs and alternates must be filled in--in ink--in both words and
figures. In case of any discrepancy in the amount bid, the prices expressed in
written words shall govern.
C. Each bidder must complete, execute and submit with its bid a certification that
contractor is not barred from public contracting due to bid-rigging or bid
rotating convictions on the form included with the bidding documents.
D. Each bidder must submit a complete bid package, including the following
items:
1. Bid
2. Statement of Bidder's Qualifications
3. References
4. Bid Certification
6. Contract
E. The Contract is provided as information, and will be completed by the
successful bidder only upon acceptance of the bid by the Village.
2017 Traffic Signal MaintenanceRebid.doc
F. The bid shall be submitted in an opaque sealed envelope on or before the
time stated and shall bear the name of the individual, firm, or corporation
submitting the Bid and the Project Name: “Traffic Control and Street Lighting
System Maintenance”.
G. Bidders may attach separate sheets to the bid for the purpose of explanation,
exception, alternate bid and to cover unit prices, if needed.
H. Bidders may withdraw their bid either personally or by written request at any
time before the hour set for the bid opening, and may resubmit it. No bid may
be withdrawn or modified after the bid opening except where the award of
contract has been delayed for a period of more than ninety (90) days.
I. In submitting this bid, the bidder further declares that the only person or party
interested in the proposal as principals are those named herein, and that the
bid is made without collusion with any other person, firm or corporation.
J. The bidder further declares that he has carefully examined this entire Bid
Package, and he has inspected in detail the site of the proposed work, and
that he has familiarized himself with all of the local conditions affecting the
contract and the detailed requirements of this work and understands that in
making the bid he waives all rights to plead a misunderstanding regarding
same.
K. The bidder further understands and agrees that if his bid is accepted, he is to
furnish and provide all necessary machinery, tools, apparatus, and other
means to do all of the work and to furnish all of the materials specified in the
contract, except such materials as are to be furnished by the owner (Village),
in the manner and at the time therein prescribed, and in accordance with the
requirements therein set forth.
L. The bidder further agrees that if the Village decides to extend or shorten the
work, or otherwise alter it by extras or deductions, including elimination of one
or more of the items, as provided in the specifications, he will perform the
work as altered, increased or decreased.
M. The bidder further agrees that the Village representative may at any time
during the progress of the work covered by this Contract, order other work or
materials incidental thereto and that all such work and materials as do not
appear in the bid or contract as a specific item covered by a unit or lump sum
price, and which are not included under the bid price for other items in the
Contract, shall be performed as extra work.
N. The bidder further agrees to execute all documents within this Bid Package,
obtain a Certificate of Insurance for this work and present all of these
2017 Traffic Signal MaintenanceRebid.doc
documents to the Village within fifteen (15) days after the receipt of the Notice
of Award and the Contract by him.
O. The bidder further agrees to begin work not later than ten (10) days after
receipt of the Notice to Proceed, unless otherwise provided, and to execute
the work in such a manner and with sufficient materials, equipment and labor.
P. By submitting a bid, the bidder understands and agrees that, if his bid is
accepted, and he fails to enter into a contract forthwith, he shall be liable to
the Village for any damages the Village may thereby suffer.
5. SUBSTITUTIONS: Not Applicable
6. CONDITIONS:
A. The Village is exempt from Federal excise tax and the Illinois Retailer's
Occupation Tax. This bid cannot include any amounts of money for these
taxes.
B. To be valid, the bids shall be itemized so that selection for purchase may be
made, there being included in the price of each unit the cost of delivery (FOB
Destination).
C. The Village shall reserve the right to add or to deduct from the base bid and/or
alternate bid any item at the prices indicated in itemization of the bid.
D. All bids shall be good for ninety (90) days from the date of the bid opening.
7. BASIS OF AWARD:
Contracts shall be awarded to the lowest responsive and responsible bidder on
the basis of the bid that is in the best interests of the Village to accept. As a part
of the evaluation process, and in addition to cost, the Village shall evaluate the
responsiveness and responsibility of each bidder. To be judged responsible, a
bidder must have the following capabilities in all respects to fully perform the
contract requirements and will be judged against the following standards, at a
minimum:
A. Ability, capacity and skill to fulfill the contract as specified.
B. Ability to supply the commodities, provide the services or complete the
construction promptly, or within the time specified, without delay or
interference.
C. Character, integrity, reputation, judgment, experience and efficiency.
2017 Traffic Signal MaintenanceRebid.doc
D. Quality of performance on previous contracts.
E. Previous and existing compliance with laws and ordinances relating to the
contract.
F. Sufficiency of financial resources.
G. Quality, availability and adaptability of the commodities, services or
construction, in relation to the Village's requirements.
H. Ability to provide future maintenance and service under the contract.
I. Number and scope of conditions attached to the bid/proposal.
J. Record of payments for taxes, licenses or other monies due the Village
8. LIQUIDATED DAMAGES:
It is also understood and agreed that if the Village determines the Contractor failed
to perform either by observing the established schedule or failing to perform to the
level of service established herein for more than two (2) consecutive working days,
the Village shall reserve the right to impose liquidated damages for said failure to
perform, but not as penalty. The Village will serve notice either personally or in
writing stating the reasons for imposing liquidated damages on the Bidder
providing twenty-four (24) hour notice to correct such items. If at the end of the
twenty-four (24) hour period the Bidder has not made the necessary corrections,
the Contractor shall pay liquidated damages to the Village in the amount of $500
per day. This failure to perform shall include repeated incidents of any of the
following: failure to perform any of the items under the scope of services, failure to
respond to or resolve Village complaints, failure to adhere to any and all terms and
conditions specified in the contact documents. The Village reserves the right to
attempt to work through these items prior to imposing liquidated damages.
9. PERFORMANCE CLAUSE:
In the event the quality of service becomes unacceptable, the Village reserves
the right to cancel the contract after giving thirty (30) day written notice.
10. GUARANTEE: Not Applicable
11. PAYMENT:
The Village of Oak Brook authorizes the payment of invoices on the second and
fourth Tuesday of the month. For consideration on one of these dates, payment
request must be received no later than fourteen (14) days prior to the second or
fourth Tuesday of the month.
2017 Traffic Signal MaintenanceRebid.doc
12. INDEMNIFICATION:
The Contractor shall protect, indemnify, save, defend and hold forever harmless the
Village and/or its officers, officials, employees, volunteers and agents from and
against all liabilities, obligations, claims, damages, penalties, causes of action, costs
and expenses, including without limitation court costs, insurance deductibles and
attorney's fees and expenses, which the Village and/or its officers, officials,
employees, volunteers and agents may incur, suffer or sustain, or for which the
Village and/or its officers, employees and agents may become obligated by reason
for any accident, injury to or death of persons or loss of or damage to property, or
civil and/or constitutional infringement of rights (specifically including violations of
the Federal Civil Right Statutes), arising indirectly or directly in connection with or
under, or as a result of, this or any Agreement by virtue of any act or omission of
any of the Contractor's officers, employees, subcontractors, and/or agents, provided
that the Contractor shall not be liable for claims, obligations, damages, penalties,
causes of action, costs and expenses arising solely by any act or omission of the
Village's officers, officials, employees, volunteers and/or agents.
The contractor shall hold the Village harmless for any and all claims for labor,
material, apparatus, equipment, fixtures or machinery furnished to the contractor for
the purpose of performing the work under the contract; and the payment of all direct
and indirect damages to any person, firm, company or corporation suffered or
sustained on account of the performance of such work during the time the contract
is in force.
13. INSURANCE:
Certificates of Insurance and Additional Insured Endorsement shall be presented to
the Village within fifteen (15) days after the receipt by the contractor of the Notice of
Award and the unexecuted contract, it being understood and agreed that the Village
will not approve and execute the contract nor will the bid guarantee be returned until
acceptable insurance certificates are received and approved by the Village.
Each contractor performing any work pursuant to a contract with the Village of Oak
Brook and each permittee working under a permit as required pursuant to the
provisions of Title 1, Chapter 8 of the Code of Ordinances of the Village of Oak
Brook (hereinafter referred to as "Insured") shall be required to carry such insurance
as specified herein. Such contractor and permittee shall procure and maintain for
the duration of the contract or permit insurance against claims for injuries to persons
or damages to property which may arise from or in connection with the performance
of the work under the contract or permit, either by the contractor, permittee, or their
agents, representatives, employees or subcontractors.
A contractor or permittee shall maintain insurance with limits no less than:
2017 Traffic Signal MaintenanceRebid.doc
A. General Liability - $2,000,000 combined single limit per occurrence for bodily
injury, personal injury and property damage, provided that when the estimated
cost of the work in question does not exceed $5,000, the required limit shall
be $500,000;
B. Automobile Liability (if applicable) - $1,000,000 combined single limit per
accident for bodily injury and property damage;
C. Worker's Compensation and Employer's Liability - Worker's Compensation
limits as required by the Labor Code of the State of Illinois and Employer's
Liability limits of $1,000,000 per accident.
Any deductibles or self-insured retention must be declared to and approved by the
Village. At the option of the Village, either the insurer shall reduce or eliminate such
deductible or self-insured retention as respects the Village, its officers, officials,
employees and volunteers; or the Insured shall procure a bond guaranteeing
payment of losses and related investigations, claim administration and defense
expenses to the extent of such deductible or self-insured retention.
The policies shall contain, or be endorsed to contain, the following provisions:
D. General Liability and Automobile Liability Coverage -
(1) The Village, its officers, officials, employees and volunteers are to be
covered as additional insureds as respects: liability arising out of
activities performed by or on behalf of the Insured; premises owned,
occupied or used by the Insured. The coverage shall contain no special
limitations on the scope of protection afforded to the Village, its officers,
officials, employees, volunteers or agents.
(2) The Insured's insurance coverage shall be primary insurance as
respects the Village, its officers, officials, employees, volunteers and
agents. Any insurance or self-insurance maintained by the Village, its
officers, officials, employees, volunteers or agents shall be in excess of
the Insured's insurance and shall not contribute with it.
(3) Any failure to comply with reporting provisions of the policies shall not
affect coverage provided to the Village, its officers, officials, employees,
volunteers or agents.
(4) The Insured's insurance shall apply separately to each covered party
against whom claim is made or suit is brought except with respect to the
limits of the insurer's liability.
E. Worker's Compensation and Employer's Liability Coverage
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The policy shall waive all rights of subrogation against the Village, its
officers, officials, employees, volunteers and agents for losses arising
from work performed by the insured for the Village.
Each insurance policy shall be endorsed to state that coverage shall not be
suspended, voided, canceled by either party, reduced in coverage or in limits
except after thirty (30) days prior written notice by certified mail has been given to
the Village. Each insurance policy shall name the Village, its officers, officials and
employees, volunteers and agents as additional Insureds. Insurance is to be
placed with insurers with a Best's rating of no less than A: VII.
Each Insured shall furnish the Village with certificates of insurance and with
original endorsements effecting coverage required by this provision. The
certificate and endorsements for each insurance policy are to be signed by a
person authorized by that insurer to bind coverage on its behalf. The certificates
and endorsements are to be on forms approved by the Village and shall be subject
to approval by the Village Attorney before work commences. The Village reserves
the right to require complete, certified copies of all required insurance policies, at
any time.
Each insured shall include all subcontractors as insureds under its policies or shall
furnish separate certificates and endorsements for each subcontractor. All
coverages for subcontractors shall be subject to all of the requirements stated
herein.
14 SAFETY:
The contractor and any subcontractors shall comply with all the provisions of the
Federal Occupational Safety and Health Act of 1970 (84 Stat. 1590), as amended.
15. EQUAL OPPORTUNITY:
The Contractor will not discriminate against any employee or applicant for
employment because of race, color, religion, sex, ancestry, national origin, place of
birth, age or handicap unrelated to bona fide occupational qualifications.
16. EXECUTION OF DOCUMENTS
The Contractor, in signing his Bid on the whole or on any portion of the work, shall
conform to the following requirements:
Bids signed by an individual other than the individual represented in the Bid
documents shall have attached thereto a power of attorney evidencing authority to
sign the Bid in the name of the person for whom it is signed.
2017 Traffic Signal MaintenanceRebid.doc
Bids which are signed for a partnership shall be signed by all of the partners or by
an attorney-in-fact. If signed by an attorney-in-fact, there shall be attached to the
Bid a power of attorney evidencing authority to sign the bid, executed by the
partners.
Bids which are signed for a corporation, shall have the correct corporate name
thereof and the signature of the President or other authorized officer of the
corporation manually written below the corporate name.
If such Bid is manually signed by an official other than the President of the
Corporation, a certified copy of a resolution of the board of directors evidencing the
authority of such official to sign the Bid should be attached to it. Such Bid shall
also bear the attesting signature of the Secretary of the corporation and the
impression of the corporate seal.
The Contract shall be deemed as have been awarded when formal notice of award
shall have been duly served upon the intended awardee.
17. NON-DISCRIMINATING:
The Contractor, its employees and subcontractors, agrees not to commit unlawful
discrimination and agrees to comply with applicable provisions of the Illinois
Human Rights Act, the U.S. Civil Rights Act and Section 504 of the Federal
Rehabilitation Act, and rules applicable to each.
18. PREVAILING RATE OF WAGES:
All wages paid by the Contractor and each subcontractor shall be in compliance
with The Prevailing Wage Act (820 ILCS 130), as amended, except where a
prevailing wage violates a federal law, order, or ruling, the rate conforming to the
federal law, order, or ruling shall govern. The Contractor shall be responsible to
notify each subcontractor of the wage rates set forth in this contract and any
revisions thereto. If the Department of Labor revises the wage rates, the revised
rate as provided by the public body shall apply to this contract and the Contractor
will not be allowed additional compensation on account of said revisions.
Contractor will comply with the Illinois prevailing wage law, as amended from time
to time. Not less than the prevailing rate of wages as found by Owner or the Illinois
Department of Labor shall be paid to all laborers, workers and mechanics
performing work under the Contract. If the Department of Labor revises the
prevailing rate of wages to be paid laborers, workers or mechanics under the
Contract, Owner will notify Contractor and each Subcontractor of the change in the
prevailing rate of wages; provided, however, regardless of whether Owner gives
such notice, the revised prevailing rate of wages shall apply to the Contract and
Contractor shall have the sole responsibility and duty to pay, and ensure that all
Subcontractors pay, the revised prevailing rate of wages to each person to whom a
2017 Traffic Signal MaintenanceRebid.doc
revised rate is applicable. Revision of the prevailing wages shall not result in an
increase in the Contract sum or other cost to Owner. Contractor shall indemnify,
defend and hold Owner harmless from any loss, including but not limited to
Owner's attorneys fees, resulting from Contractor's failure to comply with this
prevailing wage clause. All bonds applicable to the Contract shall include a
provision as will guarantee the faithful performance of the obligation to pay the
prevailing rate of wages.
The Contractor and each subcontractor shall make and keep, for a period of not
less than 3 years, records of all laborers, mechanics, and other workers
employed by them on the project; the records shall include each worker's name,
address, telephone number when available, social security number, classification
or classifications, the hourly wages paid in each period, the number of hours
worked each day, and the starting and ending times of work each day. The
Contractor and each subcontractor shall submit monthly, in person, by mail, or
electronically a certified payroll to the public body in charge of the project. The
certified payroll shall consist of a complete copy of the records. The certified
payroll shall be accompanied by a statement signed by the contractor or
subcontractor which states that:
(i) such records are true and accurate;
(ii) the hourly rate paid to each worker is not less than the general prevailing
rate of hourly wages required; and
(iii) the contractor or subcontractor is aware that filing a certified payroll that
he or she knows to be false is a Class B misdemeanor.
Upon 2 business days' notice, the contractor and each subcontractor shall make
available for inspection the records to the public body in charge of the project, its
officers and agents, and to the Director of Labor and his deputies and agents at
all reasonable hours at a location within this State. The Contractor and each
subcontractor shall permit his/her employees to be interviewed on the job, during
working hours, by compliance investigators of the Department or the Department
of Labor.
19. COPIES OF DOCUMENTS
The number of copies of Contract required to be executed is as follows:
Two (2) original counterparts of the Contract documents will be required to be
executed.
20. INDEPENDENT CONTRACTOR:
There is no employee/employer relationship between the Contractor and the
Village. Contractor is an independent contractor and not the Village’s employee
for all purposes, including, but not limited to, the application of the Fair Labors
Standards Act minimum wage and overtime payments, Federal Insurance
2017 Traffic Signal MaintenanceRebid.doc
Contribution Act, the Social Security Act, the Federal Unemployment Tax Act,
the Worker’s Compensation Act (820 ILCS 305/1, et seq.). The Village will not
(i) provide any form of insurance coverage, including but not limited to health,
worker’s compensation, professional liability insurance, or other employee
benefits, or (ii) deduct any taxes or related items from the monies paid to
Contractor. The performance of the services described herein shall not be
construed as creating any joint employment relationship between the Contractor
and the Village, and the Village is not and will not be liable for any obligations
incurred by the Contractor, including but not limited to unpaid minimum wages
and/or overtime premiums, nor does there exist an agency relationship or
partnership between the Village and the Contractor.
21. ASSIGNMENT
Neither the Village nor the Contractor shall assign or transfer any rights or
obligations under this Agreement without the prior written consent of the other
party, which consent shall not be unreasonably withheld.
22. GOVERNING LAW
This Agreement shall be governed by the laws of the State of Illinois as to
interpretation, performance and enforcement. The forum for resolving any
disputes concerning the parties’ respective performance or failure to perform
under this Agreement shall be the Circuit Court for the Eighteenth Judicial
Circuit, DuPage County, Illinois.
23. COMPLIANCE WITH LAWS
Contractor, in performing the work and fulfilling its obligations under the contract
must comply with all applicable provisions of the federal, State, and local laws,
regulations, rules, and orders.
24. CONTRACT TERM
Contract shall commence on approximately May 1, 2017 – April 30, 2018. This
contract will be awarded for a one year term with three additional one year options
to renew, solely at the Village’s discretion.
2017 Traffic Signal MaintenanceRebid.doc
Section D Specifications
1. SCOPE:
The service of “Traffic Control and Street Lighting System Maintenance” for
Village-Owned Traffic Signals in the Village of Oak Brook.
2. SPECIFICATIONS:
Beginning on the following page.
2017 Traffic Signal MaintenanceRebid.doc
TRAFFIC CONTROL AND STREET LIGHTING SYSTEM MAINTENANCE
VILLAGE OF OAK BROOK
DESCRIPTION OF WORK:
This Contract is for the maintenance of those traffic control signal systems owned and
maintained by the Village of Oak Brook and for the repair of the street lighting system.
The Contractor shall:
1. Furnish all labor and material to maintain the traffic control signal system in a first
class working order and operating condition at all times;
2. Make permanent repairs to damaged equipment;
3. Clean, repair, and overhaul specified traffic signal equipment at stated intervals of
time;
4. Shall provide the necessary transportation for workmen, materials and equipment
used to execute the terms of the Contract, and;
5. PROVIDE 24-HOUR/365 DAY MAINTENANCE AND REPAIR SERVICE to
correct any malfunction of equipment or effect any temporary emergency repairs
to missing, defective, damaged or displaced equipment resulting from any cause
whatsoever in the shortest possible time.
The Contractor shall patrol the traffic signal systems twice a month (approximately the
1st and 15th of each month), for lamp failure and improper or non-operation of
equipment. Contractor must record the date and time of each inspection, including
repairs, on the log sheet provided in the control cabinet. The Contractor shall furnish
and replace all electric lamps which burn out in the systems during the term of the
Contract. A monthly report of this patrol shall be submitted to the Village.
CONTRACTOR'S QUALIFICATIONS:
The Contractor shall have sufficient experience in maintaining the traffic signal and
street lighting systems and shall have demonstrated successful work done for other
municipalities for a minimum of three years. Contractor shall complete and furnish a
financial statement and experience questionnaire.
Contractor shall perform all work in accordance with the latest editions of the Illinois
Manual on Traffic Control Devices for Streets and Highways, IDOT Standard
Specifications for Road and Bridge Construction, Standard Specifications for Traffic
Control Items and all relevant State, County and Municipal Laws.
The Contractor shall have sufficient administrative and technical staff to carry out the
terms of the Contract.
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The Contractor shall have an adequate inventory of the controllers to be used at
particular intersections in case of failure or overhauling the controllers.
The Contractor shall not rent any equipment such as controllers, high lift vehicles and
other equipment, and shall have adequate facilities to use its own equipment at all
times.
The Contractor shall not be allowed to hire any subcontractor to do any electrical work
and shall perform all electrical work with its own force but may be allowed to
subcontract the work other than electrical such as concrete and steel work.
PROSECUTION OF WORK
The purpose of the Contract is to assure that all components of the systems and
installations operate essentially as originally installed or as subsequently modified and
for preventative maintenance, to guarantee against and prevent equipment failures due
to mechanical, or electrical defects. The proper functioning of the systems and
installations is essential to maintain smooth, expeditious, and safe movement of traffic.
Consequently, it is imperative that all equipment in the systems and installations be
serviceable and in good operating condition at all times so as to insure maximum
working efficiency and prevent unnecessary failures. When equipment failures do
occur due to unforeseen events such as knock-downs or any cause whatsoever, TIME
IS OF THE ESSENCE in arriving at the scene and taking corrective measures. To
insure this continuous and uninterrupted operation of the equipment; SERVICE CALLS
AND EMERGENCY CALLS SHALL BE ANSWERED PROMPTLY, AND
EXTRAORDINARY EFFORT SHALL BE EXERTED BY THE CONTRACTOR TO
RENDER THIS SERVICE.
The Contractor shall prosecute the work in the following manner:
1. The Contractor shall at all times maintain a force of qualified personnel sufficient to
perform the work required and described herein. The force of qualified workmen shall
be sufficient to respond to emergency calls which may be received at any time, and to
promptly make temporary and permanent repairs. Immediate action shall be taken to
safeguard the public at any time a signal installation becomes partly or fully inoperative
from any cause whatsoever. Two signal heads facing each approach shall be
considered the minimum acceptable operation pending permanent repairs, unless
otherwise authorized by the Village.
2. All component parts of each system shall be maintained at all times to perform the
functions for which they were designated unless authorized to the contrary by the
Village.
3. The Contractor shall furnish transportation for his employees and equipment used in
the performance of this Contract. All vehicles used by the Contractor shall conform with
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all applicable laws and Village safety code and shall carry such lights and safety
appurtenances as may be prescribed by the Village.
Patrol cars, trucks, and supervisory cars operated by the Contractor in connection with
the Contract shall be equipped with two-way radio or cellular telephone as a means of
expediting and maintaining 24 hour communications with the Contractor's headquarters
and field crews. The Contractor shall maintain a dispatcher 24 hours a day, seven days
a week.
4. The Contractor shall designate in writing representatives in his organization to whom
instructions may be given by the Village. One of these representatives shall be
available at all times to the Village for consultation, at no added expense to the Village.
The Contractor shall furnish the names, addresses, telephone, pager numbers and
cellular numbers of his representative to the Village.
5. Any maintenance operations found unsatisfactory, any equipment found not properly
maintained, or any repair or extra work found necessary by the Village shall be reported
to the Contractor. Upon receipt of such report, the Contractor shall immediately make
the necessary corrections and perform any work necessary to bring the system up to
the prescribed standard. The Contractor shall submit a report to the Village indicating
that the work covered by the Village's request has been completed, giving the date of
completion of the work.
6. Priority and performance of the routine work on the system shall be at the discretion
of the Contractor unless otherwise directed by the Village.
7. Immediate response shall be made by the Contractor to service any equipment of
any system which may be reported or discovered by the Contractor as inoperative or
operating improperly.
8. The Contractor shall act in the best interest of the Village in the selection of material
and equipment which has been authorized for purchase by the Village.
9. The Contractor shall submit to the Village an annual Condition Report. This Report
shall contain the following information: (1) The general condition of the traffic
controllers and other equipment comprising each system or any part thereof; (2) any
major breakdowns or individual pieces of equipment due to mechanical or electrical
failure; (3) any major repairs to any equipment and the reason for repairs; and (4) a
recommendation for any major repairs to equipment that the Contractor deems
necessary for proper performance.
10. The Contractor shall erect barricades, signs, cones, flags, and lights as may be
required by Section 107.14 of the Standard Specifications for Road and Bridge
Construction, to properly protect his workmen and the motoring public when repairs are
being performed on or near the roadway. Number, type, color, size and placement of
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all traffic control devices shall conform to the Illinois Manual On Uniform Traffic Control
Devices for Streets and Highways, latest edition.
11. The Contractor shall promptly report to the Village any unauthorized construction or
repair work being done by others upon Village owned equipment being maintained by
the Contractor. The Contractor shall also report any construction or repair work in
progress, which work may endanger the equipment or the system.
12. The Contractor shall promptly notify the Village of the disablement of any piece of
equipment on any system due to an accident or other cause, such as damaged cable,
broken parts, or other difficulties, when such pieces of equipment cannot be readily
repaired, making it necessary to discontinue operation of all or part of the installation.
13. The Contractor shall make all necessary service calls when requested by the Village
to install or supervise the installation by others of additional or auxiliary equipment to
any of the Village systems, or whenever necessary to locate cables or utility lines to
prevent damage by any proposed construction, at no additional cost to the Village.
MATERIAL, LABOR AND EQUIPMENT TO BE FURNISHED BY THE
CONTRACTOR
All workmanship, equipment, materials, miscellaneous items and component parts
incorporated in the work covered by this contract are to be of the best grade of the
respective kinds for the purpose. Where equipment, materials, miscellaneous items or
component parts are referred to in the Specifications as "equal to" any particular
standard, the Village will decide the question of equality. The Contractor shall furnish to
the Village, for its approval, the name of the manufacturer of machinery, mechanical or
other equipment which Contractor contemplates incorporating in the work, and when
requested by the Village, the capacities and other pertinent information including
samples. Machinery, equipment, materials, miscellaneous items and components
installed or used without such approval shall be at the risk of subsequent rejection.
1. The Contractor shall furnish all transportation, equipment and material for
maintenance at his own expense, except as specified in Extra Work.
2. The Contractor shall furnish all necessary testing instruments for making tests on
the systems or equipment at his own expense.
3. All locks shall be kept in proper working order at all times. Whenever it is necessary
to change, replace or add new locks to any part of the system for cause whatsoever,
the Contractor shall assume cost of such new locks and keys. Whenever a lock or the
tumblers are changed, the Contractor shall furnish the Village with keys.
4. The Contractor shall furnish at his own expense, except as specified in Extra Work,
a sufficient number of qualified employees who are experienced in the various technical
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and mechanical fields associated with the specialized equipment at all times to maintain
the respective system adequately.
5. The Contractor shall maintain adequate storage and shop repair facilities to perform
this Contract, including a reasonable stock of spare parts and equipment.
MATERIAL AND EQUIPMENT FURNISHED BY THE VILLAGE
The Village may supply the Contractor during any time of the Contract period with its
own usable parts, materials and equipment from its own stock or the salvage material
procured from the removal of existing systems.
1. All parts, materials and equipment furnished to the Contractor shall be transported
by him at his sole expense, to his warehouse, shops, or sites, where such materials and
equipment are to be stored, repaired or used. Upon receipt of such parts, materials,
and equipment, the Contractor shall acknowledge receipt thereof on forms furnished by
the Village.
2. The parts, materials, and equipment furnished by the Village and stored by the
Contractor shall constitute the Village of Oak Brook Inventory or Parts and Materials as
used herein.
3. The Village shall have the right to visit storage facilities and shops at any time for the
purpose of examining the inventory of Village-owned parts and equipment. The
Contractor shall comply with any instructions given by the Village relating to the care,
storage and marking of Village-owned parts and equipment for identification purposes.
4. At the termination of the Contract, the complete stock shall be delivered by the
Contractor to the Village at locations designated by the Village with all items replaced or
accounted for. The Contractor shall also be solely responsible for any replacements
required due to loss, theft, burglary, damage or destruction from any cause whatsoever,
of any and all such parts, material and equipment.
5. Nothing herein shall be construed as obligating the Village to furnish any parts,
materials or equipment.
CONTRACT DURATION:
The Term of the Contract shall be for a four year period, beginning in 2017.
SIGNALIZED INTERSECTION LOCATIONS:
Spring Road and Harger Road
Spring Road and Commerce Drive
Jorie Blvd. and Forest Gate
Jorie Blvd. and Jorie Plaza
2017 Traffic Signal MaintenanceRebid.doc
Jorie Blvd. and Kensington Road
York Road and Dover Drive
York Road and Clearwater Drive
York Road and Wood Glen Lane
York Road and Tollway Exit
31st Street and Jorie Blvd.
16th Street and S-3 (Oakbrook Center Entrance)
Jorie Blvd. and Fire Station #94
ROUTINE WORK
SPECIFICATIONS:
1. Patrol and inspect each traffic signal installation a minimum of once every two (2)
weeks and replace burned out lamps or damaged sockets as may be required. The
reflector and lens shall be cleaned each time a lamp is replaced.
2. Maintain signal posts, controller pedestals, and foundations in alignment at all times.
3. Maintain signal posts and controller pedestals tight on foundations.
4. Maintain signal heads and controller cabinets tight on their pedestals and properly
adjusted.
5. Maintain detector equipment in proper working order at all times.
6. Check/inspect controllers, relays, and detectors at least once every two (2) weeks to
ascertain that they are functioning properly and make necessary repairs, replacements
or adjustments. A maintenance sheet shall be maintained inside the cabinet indicating
dates of service, service performed and signature of service person.
7. Furnish, install and maintain temporary controller(s) whenever necessary.
8. Maintain interior of controller cabinets in a neat condition at all times and maintain all
inspection plates (handholes) for traffic signals at all times and replace missing ones
from any cause whatsoever.
9. Maintain proper timing and dial settings of the controls and detector relays as
directed.
10. Maintain proper coordination between interconnected controllers, coordinating units
and synchronizers for proper timing and maintain all interconnecting cables.
11. Remove to Contractor's shop to clean, test, lubricate, and overhaul the controllers,
relays, special auxiliary control equipment, and time clock once a year or more often as
necessary. A record tag shall be attached to each controller on which the date of
overhaul or other service work shall be indicated. Equipment shall be returned to the
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same intersection at which it was originally installed unless otherwise directed by the
Village. Solid state traffic control equipment shall be removed to the Contractor's shop
once every two years. At that time the equipment will be cleaned and tested for proper
timing. A record tag shall be attached t each piece of equipment indicating work
performed, date work performed and persons performing work.
12. Replace burned out fuses, whether external or internal to specific signal control
equipment.
13. Clean, adjust and overhaul flashing mechanism whenever necessary.
14. Clean reflectors, lenses, and lamps once every six (6) months. Wash heads and
posts and control cabinets at least once per year.
15. Group re-lamp traffic signal heads annually. Schedule to be provided to the Village.
16. If mounted Stop Signs are not attached; place stop signs on each approach to the
intersection as a temporary means of regulating traffic whenever repairs at a signalized
intersection require that the controller be disconnected. However, if power is available,
the Contractor shall install a flasher, flashing "red" on all approaches to the intersection
until a temporary controller can be installed.
17. Respond to all calls within one (1) hour, during normal weather and traffic conditions
from authorized parties twenty-four (24) hours a day, including Saturdays, Sundays,
and Holidays. Controller failure, lights out, knockdowns, or two (2) red lights out at an
intersection are considered emergencies. No trouble found calls are not to be billed as
extra work.
18. Provide Village the name, address, telephone number, and pager number of at
least two (2) persons who will be available for emergency repair of the traffic signals
and keep the Village informed of any changes of same.
19. Detector loops and cable failures that are not caused by deteriorated pavement or
deteriorated cable will be repaired under the maintenance contract at no additional
charge to the Village.
20. Provide locations for other utilities or contractors as required.
21. Return all damaged, worn out, and obsolete Village owned equipment to the Village,
if requested; otherwise it shall be disposed of by the Contractor at his expense.
22. Traffic Signal controlled intersections may be added to or deleted from this contract
at the unit price bid at the option of the Village.
23. Contractor shall carry all necessary property damage and liability insurance
involving the operation of the signals.
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EXTRA WORK
SPECIFICATIONS: (Traffic Signal and Street Lighting)
Whenever any major equipment in any system (traffic signal or street lighting) is
damaged or has deteriorated as a result of causes other than the negligence of the
Contractor or his agents so as to require repairs to or replacement of such equipment,
except as hereinafter provided, or whenever the Village of Oak Brook deems it
necessary to make changes in existing equipment, the Village shall authorize the
Contractor to make the necessary repairs or changes or authorize the repairs by others
under the supervision of the Contractor. Such repairs shall be in accordance with these
Specifications, except that the Village reserves the right to advertise for competitive
bids to effect major repairs or changes on any system. Any extra work shall be done
under the direction of the Village and shall conform to the Village's requirements.
Authorization of extra work shall be given by the Village in writing. Contractor shall
prepare and submit a quote for the work using the labor, equipment and material rates
contained within the contract. Claims for extra work which have not been authorized by
the Village shall be rejected.
The Contractor shall furnish to the Village itemized statements in triplicate of the cost of
all extra work, which shall include a true copy of the payroll and the original receipted
bills for the materials used and any freight charges paid on same. Where materials
used are not specifically purchased for use on extra work but are taken from the
Contractor's stock, the Contractor may submit an affidavit of the quality, price and any
freight on such materials in lieu of certified copies of original bills and invoices. This
affidavit must be approved by the Village.
1. The Village of Oak Brook reserves the right to furnish any materials or parts for extra
work, in which case no charge for items so furnished shall be made by the Contractor.
Materials or parts furnished by the Village of Oak Brook may be from the Village's
Inventory of Parts and Materials.
2. When the Contractor is authorized to furnish both materials and labor, at the
direction of the Village, as expediency, parts may be taken from the Village's Inventory
of Parts and Materials. The Contractor shall then either replace the items used or shall
give the credit for all materials used for extra work form the inventory showing the entire
cost of each item.
3. A non-working foreman shall not be employed on extra work unless there are more
than three men employed at any one time, place and job.
4. For portions of extra work performed by a subcontractor, the Contractor shall submit
to the Village in writing the name of the subcontractor he intends to utilize and the
subcontractor’s cost prior to performance of said work. The Village reserves the right to
reject or approve said subcontractor before the work is performed.
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The Scope of EXTRA WORK for the Traffic Control and Street Lighting System
Maintenance is as follows:
1. Repair and/or replacement of major equipment including controllers, detectors,
posts, mast arm poles and assembly signal heads, pedestrian heads, foundations,
handholes and cabinets.
2. Repair and/or replacement of damaged conduit and damaged or grounded wiring
extending beyond the post.
3. Replacement of deteriorated wiring beyond the post.
4. Relocation of posts or other fixed equipment. The Contractor shall prepare an "as-
built" drawing showing such new locations and furnish same to the Village.
5. Installation of temporary traffic signals.
6. Removal of temporary traffic signals.
The Scope of EXTRA WORK for the Traffic Control and Street Lighting System
Maintenance is as follows:
1. Repair and/or replacement of structural equipment including brackets, poles,
foundations, control cabinet and hand holes.
2. Repair and/or replacement of damaged conduit or shorted wiring extending beyond
the pole or service cabinet.
3. Replacement of deteriorated wiring.
4. Relocation of poles and other fixed equipment.
5. Replacement of ballast and lamps.
INTERSECTIONS-ADDITIONS/DELETIONS
Whenever the quantity of any item of work given in the this Bid shall be increased or
decreased because of new intersections added or eliminated in the system, payment
will be made on the basis of the actual work performed, at the unit price stated in the
Bid, except as otherwise provided in the Specifications. The Village shall notify the
Contractor in writing when new intersections are to be placed in operation in any of the
systems, or when equipment has been inactivated or eliminated, thus increasing or
decreasing the quantities listed in the Bid. In case of a new intersection to be added to
this Contract, the Contractor shall make such an inspection as is necessary at the time
of activation to ascertain that the equipment is in working order, and henceforth, from
that time that the equipment is placed in operation, the Contractor shall assume
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responsibility for the maintenance and repair of such equipment. The Contractor shall
assume responsibility for maintenance and repair, except for work which is determined
by the Village or by the Illinois Department of Transportation not to be the responsibility
of the Contractor, regardless of the acceptance of the installation by the Illinois
Department of Transportation or by the Village; and during the period of operation prior
to the time of acceptance by the Illinois Department of Transportation and the Village,
shall notify the Village concerning matters pertaining to failure of parts, guarantee
periods, knockdowns, stoppage due to faulty construction, etc. at no extra cost to the
Village.
TIMING AND DIAL SETTINGS FOR TRAFFIC CONTROL SIGNALS AND TIME
CLOCKS
The Contractor shall make no changes in the timing and settings for the traffic control
signal systems unless authorized to do so by the Village or by Engineers of other public
agencies responsible for such settings.
Whenever the Village has the occasion to make investigations relative to traffic and
finds that conditions warrant the changing in timing or dial settings on the traffic control
system, on the time clocks, or any other system which may be on a meter rate, the
Village shall have the right to do so and will inform the Contractor of such changes
within a reasonable time. The Contractor shall keep timing and dial settings in
accordance with the Village's instructions at all times.
The Contractor shall initiate and maintain a written record of all controller dial or time
clock settings. Whenever such a setting is changed, as authorized herein, the
Contractor shall prepare a record of such changes, in triplicate. One copy will be
retrained by the Contractor, one copy shall be kept in the control cabinet, and one copy
delivered to the Village.
METHOD OF PAYMENT
At the first of each month, the Contractor shall submit invoices to the Village for work
performed during the preceding month.
These invoices shall be made for the regular maintenance work performed under this
Contract and at the unit prices stated in the Bid. The amounts for any Extra Work
performed under the terms of the contract shall be on separate invoices.
Billings for the cost of maintenance operations shown on invoices shall be for full month
periods only, and be prorated for shorter periods when new installations are completed
and activated during a month. Billing for equipment that has been inactivated,
eliminated or on which the Village has relinquished maintenance responsibility shall be
prorated based on the monthly unit cost. During the entire 12-month guarantee period,
the Contractor shall have the full benefit of Village recovery under the guarantee with
respect to both labor and materials for replacement of any defective installations.
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Section E Special Conditions
Not Applicable
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Section F Statement of Contractor’s Qualifications
All questions must be answered and the data given must be clear and comprehensive.
This statement must be notarized. If necessary, questions may be answered on separate
attached sheets. The Bidder may submit any additional information he or she desires.
1. Name of Bidder:
2. Permanent main office address:
3. When organized:
4. If a corporation, where incorporated:
5. How many years have you been engaged in the contracting business under your
present firm or trade name:
6. Contracts on hand: (Schedule these, showing amount of each contract and the
appropriate anticipated dates of completion)
7. General character of work performed by your company:
8. Have you ever defaulted on a contract:
9. List, on an attached sheet, the more important projects recently completed by your
company, stating the approximate cost for each, and the month and year
completed. Include a contact person and phone # for each.
10. List your major equipment available for this contract:
11. Experience in work similar in importance to this project:
12. Background and experience of the principal members of your organization,
including the officers.
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13. Credit available:
14. Bank reference:
15. Will you, upon request, fill out a detailed financial statement and furnish any other
information that may be required by the Village of Oak Brook:
16. The undersigned hereby authorizes and requests any person, firm, or corporation
to furnish any information requested by the Village of Oak Brook in verification of
the recitals comprising this Statement of Bidder's Qualifications.
DATED at _____________, Illinois this ____ day of _________________, 2017.
By:
Title
STATE OF ILLINOIS )
) SS.
COUNTY OF )
___________________________ being duly sworn deposes and says that he is the
___________ of ____________________________ and that the answers to the
foregoing questions and all statements therein contained are true and correct.
SUBSCRIBED and sworn to before me this _____ day of _____________________,
2017.
Notary Public
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Section G References
Bidder shall supply the following information listing customers for which the bidder has
supplied a similar type of commodities, service, or construction.
1. Company Name: _______________________________________________
Address: ____________________________________________________
Phone #: ____________________________________________________
Contact: ____________________________________________________
2. Company Name: _______________________________________________
Address: ____________________________________________________
Phone #: ____________________________________________________
Contact: ____________________________________________________
3. Company Name: _______________________________________________
Address: ____________________________________________________
Phone #: ____________________________________________________
Contact: ____________________________________________________
4. Company Name: _______________________________________________
Address: ____________________________________________________
Phone #: ____________________________________________________
Contact: ____________________________________________________
5. Company Name: _______________________________________________
Address: ____________________________________________________
Phone #: ____________________________________________________
Contact: ____________________________________________________
2017 Traffic Signal MaintenanceRebid.doc
Section H Bid Certification
The undersigned, being first duly sworn an oath, deposes and states that he has the
authority to make this certification on behalf of the bidder for the construction, product,
commodity, or service briefly described as follows:
“Traffic Control and Street Lighting System Maintenance”
(A) The undersigned certifies that, pursuant to Chapter 720, Section 5/33E of the
Illinois Compiled Statutes, 1993, the bidder is not barred from bidding on this
contract as a result of a conviction for the violation of State of Illinois laws
prohibiting bid-rigging or bid-rotating.
(B) The undersigned states under oath that, pursuant to Chapter 65, Section 5/11-
42.1-1 of the Illinois Compiled Statutes, 1993, the bidder is not delinquent in the
payment of any tax administered by the Illinois Department of Revenue.
(C) The undersigned certifies that, pursuant to Chapter 775, Section 5/2-105. of the
Illinois Compiled Statutes, 1993, the bidder has a written sexual harassment policy
in place including the following information:
1. An acknowledgment of the illegality of sexual harassment.
2. The definition of sexual harassment under State law.
3. A description of sexual harassment, utilizing examples.
4. The contractor’s internal complaint process including penalties.
5. The legal recourse, investigative and complaint process available
through the Illinois Department of Human Rights and the Human
Rights Commission.
6. Directions on how to contact the Department or the Commission.
This business firm is: (check one)
_____ Corporation _____ Partnership _____ Individual
Firm Name: __________________________________________________
Address: ___________________________________________________
City, State, ZIP:____________________________________________
Signature:___________________________________________________
2017 Traffic Signal MaintenanceRebid.doc
Name Printed:________________________________________________
Title:_______________________________________________________
Telephone:__________________________Date:____________________
ATTEST:
___________________________
-SEAL-
SUBSCRIBED AND SWORN TO
before me this ______ day
of _____________, 20___
_____________________________
Notary Public
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Section I Contract
Traffic Control and Street Lighting System Maintenance
1. THIS AGREEMENT, made and concluded this _____ day of ________, 2017
between the Village of Oak Brook, a municipal corporation, acting by and through
its President and Board of Trustees, known as VILLAGE, and ________________
his executors, administrators, successors or assigns, known as CONTRACTOR.
2. WITNESSETH: That for and in consideration of the payments and agreements
mentioned in the Bid hereto attached, to be made and performed by the VILLAGE,
and according to the terms expressed in the Bond (if applicable) referring to these
presents, the CONTRACTOR agrees, at their own proper cost and expense, to do
all work, furnish all materials and all labor necessary to complete the work in
accordance with the plans and specifications hereinafter described, and in full
compliance with all of the terms of this Contract.
3. PERIOD OF CONTRACT: This Contract will be in full force for one year beginning
May 1, 2017 – April 30, 2018. This contract will be for one year with three
additional one year options to renew at the Village’s sole discretion. This Contract
is subject to the right of the VILLAGE to cancel and terminate the same at any
time, with or without cause, by giving not less than thirty (30) days notice to the
CONTRACTOR. In the event of such cancellation, the CONTRACTOR shall be
entitled to receive payment for services and work performed and materials and
equipment furnished under the terms of the Contract prior to the effective date of
such cancellation, but shall not be entitled to receive any damages on account of
such cancellation or any further payment whatsoever.
4. And it is also understood and agreed that the entire Bid Package hereto attached,
approved by the VILLAGE of the State of Illinois this _____ day of ________,
2017, are all essential documents of this contract and are a part hereof.
5. IN WITNESS WHEREOF, the said parties have executed these presents on the
above mentioned date.
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ATTEST: VILLAGE OF OAK BROOK
____________________________ By____________________________
Charlotte K. Pruss Gopal G. Lalmalani
Village Clerk Village President
ATTEST:
_____________________________
Corporate Name
___________________________ By______________________________
Secretary Contractor
Partners doing Business under (If a Co-Partnership)
the firm name of _____________________________
_____________________________
_____________________________
________________________________
Party of the Second Part (If an Individual)
_____________________________
Party of the Second Part
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SEXUAL HARASSMENT CERTIFICATE
hereinafter referred to as “Contractor”
having submitted a bid/proposal for to the Village of
Oak Brook, DuPage/Cook Counties, Illinois, hereby certifies that said Contractor has a
written sexual harassment policy in place in full compliance with 775 ILCS 5/2-105(A)(4)
including the following information:
1. An acknowledgment of the illegality of sexual harassment.
2. The definition of sexual harassment under State law.
3. A description of sexual harassment, utilizing examples.
4. The contractor’s internal complaint process including penalties.
5. The legal recourse, investigative and complaint process available through the Illinois
Department of Human Rights and the Human Rights Commission.
6. Directions on how to contact the Department of the Commission.
7. An acknowledgment of protection of a complaint against retaliation as provided in
Section 6-101 of the Human Rights Act.
Each contractor must provide a copy of such written policy to the Illinois Department of
Human Rights upon request.
By:
Authorized Agent of Contractor
Subscribed and sworn to
before me this _____ day
of ____________, 20____
___________________________________
Notary Public
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CONTRACTOR'S CERTIFICATIONS
(CONTRACT EXECUTION)
______________________, having executed a contract for ____________________with
the VILLAGE, hereby certifies that said contractor is not barred from executing said
contract as a result of a violation of either Section 5/33E of Chapter 720 of the Illinois
Compiled Statutes.
(DRUG-FREE WORKPLACE)
Contractor deposes, states and certifies it will provide a drug free workplace by complying
with Section 3 of the Illinois Drug Free Workplace Act, being 30 ILCS 580/3.
Attest/Witness: Successful Bidder
By: _____________________ By: ____________________________
Name of Contractor’s Executing
Officer
Title: _____________________ Title: ___________________________
Title of Contractor’s Executing
Officer
Subscribed and Sworn to
before me this ______ day
of ______________, 20____
___________________________ My Commission Expires: __________
Notary Public
-SEAL-
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PREVAILING WAGE AFFIDAVIT
I, ___________________________(name of signatory), on oath hereby state
and certify that _____________________________ (name of Contractor), pursuant to
a Contract dated ___________, 2017, with the Village of Oak Brook for the
______________ Project, has complied and will comply with all laws, including those
relating to the employment of labor, the payment of the current general prevailing rate
of hourly wages for each craft or type of worker or mechanic needed to execute the
Contract or perform such work, and also the current general prevailing rate for legal
holiday and overtime work, as ascertained by the Illinois Department of Labor for
DuPage County, Illinois, and those prevailing rates are paid and shall be paid for each
craft or type of worker or mechanic needed to execute the aforesaid Contract or to
perform such work. _____________________________ (name of Contractor) has
also complied and will comply with all record keeping requirements established in the
Prevailing Wage Act (820 ILCS 130/0.01, et seq.
CONTRACTOR:
By:_____________________________________
Title: ___________________________________
SUBSCRIBED AND SWORN TO BEFORE
ME THIS _____ DAY OF _______________, 2017
________________________________________
NOTARY PUBLIC
2017 Traffic Signal MaintenanceRebid.doc
CERTIFICATION OF PAYROLL RECORDS
I, ___________________ (name of person executing this certificate), do hereby
certify that I am the duly qualified and acting __________________ (title) for
____________________, (name of contractor) and, as such, am authorized to certify
payroll records as true and accurate for such company in accordance with the
requirements of Section 5 of the Prevailing Wage Act (820 ILCS 130/5) (the "Act").
I do hereby further certify that the following document is a true and accurate copy
of the records of all laborers, mechanics, and other workers employed by
_____________ (name of contractor) on the 2010 Water Main Replacement Project
(the "Project") for the Village of Oak Brook (the "Village"), including each such worker's
name, address, telephone number, social security number, classification or
classifications; and the hourly wages paid in each pay period, hours worked each day,
and the starting and ending times of work each day for each such worker on such
Project.
I do hereby further certify that the hourly rate paid to each worker is not less than
the general prevailing rate of hourly wages required by the Act, and that
_______________(name of contractor), and I on behalf of such contractor, are fully
aware that filing a certified payroll that we know to be false is a Class B misdemeanor. I
further certify that upon two (2) business days' notice, if requested, we and any
subcontractor hired by us shall make available for inspection the records required in the
Act to the District, its officers and agents, and to the Director of Labor, his deputies and
agents, at reasonable hours at a location within the State of Illinois.
Date: ____________________, 2017
____________________________________
(Name of Contractor)
____________________________________
(Signature)
____________________________________
(Printed Name)
____________________________________
(Title)
Subscribed and sworn to before me
this ____ day of _____________, 2017.
______________________________
Notary Public
2017 Traffic Signal MaintenanceRebid.doc