ResidentialRefuseRecycQandAVILLAGE OF OAK BROOK
Residential Refuse, Recyclable, and Yard Waste Collection Services
September 17,2019
This memo is meant as a supplement to the Request for Proposals and is in response to questions asked by
interested proposers. Questions concerning this memo should be addressed to Rania Sere'nces, Senior
Purchasing Assistant, rserences(@oak-brook.org
1. Please confirm or clariff; Residents are not required to purchase, rent or use the contractor provided
cart (toter) so long as it does not exceed 32 gallons and fits the description ofdisposal
unit as defined in RFP Section E, 2(g).
Yes, but toters are provided by our current vendor. We do not know of any residents who do not rent
toters from our current vendor.
a) If the owners current container is a 96 gallon cart that operates in conjunction with the incumbents
equipment but not our equipment, will the resident be required to rent or purchase the awarded contractor
provided cart or purchase their own, not to exceed 32 gallons and aligning with the RFP description
referenced? This will have to be determined with the winning proposer. As stated in the previous
question, we do not know ofany residents who do not rent toters from our current vendor.
2. Section F, number 2 refers to "households" being defined in Section E-2, however, we are unable to
locate the definition referenced. Will the Village please provide a definition to include whether or not
multifamily units or adjoining units of 3, 4, 5 or more are included?
No, only single family homes.
3. Will the Village provide (or request from the incumbent) the following infonnation as it will be
necessary to provide an accurate cost evaluation/proposal;
a) Current number of households/units serviced - 2,688
b) Specifrc services provided to include rental carts and corresponding sizelquantity - Not provided
c) Number of households/units serviced on two days per week (Monday/Thursday) - Not provided
d) Number of households/units serviced with the back door service - Not provided
4. Are households/units allowed to opt out of service? If opt out is not allowed and all households are
responsible to participate in the program
Nothey u." roi allowed to opt-out. The Oak Brook Club, which is a multi-family condo association, does
have its own waste hauler and is not included with the Village
a) If a home is vacant or a rental home, who should be considered responsible for the bill?
The homeowner
b) Does the Village provide a list of vacant homes to the contractor on a monthly basis?
No
5. Additional information request
a) Number of stickers sold annually?
Year #of Stickers Price Amount
2015 925 $3.05 $2,821
2016 787 $3.15 $2,482
2017 708 $3.25 92J02
2018 740 $3.40 $2,516
2019 (YTD) 606 $5.50 $2,12r
6. Please provide corresponding services for all Village facilities referenced in the RFP, p.25,
Section E-38 to include;
a) Container size(s) BGC - 212 yd, FD #93 - 2/8 yd. PW % yd, Yo yd recycling, Library - Y, yd, Golf -
I /8 yd.
b) Quantity - see above
c) Material type - MSWRecycle
d) Frequency of service - Pick-up on Monday, Wednesday, and Friday
e) Roll off services, if applicable with associated2}lT and 2018 tonnage collected and special disposal
provisions (sludge/liners/direct landfi ll requirements)
7. Please provide corresponding services for the Village events referenced in the RFP, p.25, SectionB4g
to include;
a) Container sizes - varies
b) Quantity of corresponding container sizes - varies
c) Material type in corresponding containers - MSW
d) Frequency ofservice to include services required between the hours of5pm on a Friday through a
Monday 5am (non-standard hours or weekends). - varies
e) Additional supplies required (with quantities), i.e., event boxes, carts, portable restrooms, etc.
- N/A
8. Section E-51. Strikes
Does the Village of Oak Brook currently have a "no strike" clause with Republic and Teamsters
LocalT3l?
Yes, with Republic
9. Will the Village consider postponing the due date by two weeks?
No. Proposals are due September 27 ,2019 at 3:00 pm. Proposals received after this time and date will be
returned to the sender unopened.
10. Will the Village accept/consider a proposal that provides for service spread over multiple days per
week instead of one?
Please propose what you think is the best overall value to the Village. The Village prefers the same pick-
up day of Monday but will review and consider all proposals submitted.
11. Will the Village accept a bid bond of $5,000 instead of the required certified or cashier's check?
Yes
12. Residential Waste Contract Final Document - Page 5 - Section 8: Insurance:
Pollution Liability - $15,000,000 aggregate: Would the Village agree to $2,000,000 aggregate? If not, can
the Village please explain the need for a $15,000,000 pollution policy?
$15,000,000 is recommended by the Village Attorney and deviating from that amount is not
recommended. If an umbrella policy covers pollution liability the Village may work with the winning
proposer on accepting a lower aggregate.
13. Waste Contract Final Document - Page 15 - Section 33: Data Collection and Reporting. Please
provide the current or a recent report from the current hauler.
What is collected is the waste tonnage report summary.
14. Residential Waste Contract Final Document - Page l5 - Section 33: Data Collection and Reporting.
Please provide the waste tonnage report summary for 2018. Listing recycling tons, MSW tons and yard
waste tons per year.
See attached.
CITY OF Oak Brook
MONTHLY DATA REPORT
Tons CoHectcd by Month
Recycling Detail
Paper Commingled
Fiber Containers
Email To:
Rania Serences
Remsc Recyclabl∝
January‐19 265.97 125.21
Fё bruary‐19 20472 86.70
March‐19 213.03 77.48
ApHl‐19 287.46
May-19 289.35
Junc‐19 292.08
116.79
10588
88.62
102.96
23。76
8716
6035
5393
81 30
7370
6169
8355
000
000
000
000
38.05
2635
2355
35.49
32.18
2693
3647
000
000
000
0.00
July-I9 310.95 120.02
August-19
Septonber-19
October-19
Novernber-19
December-19
Totals
Monthly Average
Weekly Average
000 000
1,863。56 720。70 94.85 501.68 219.02
266。22
61.44
41.81
9.65
18.25
4.21
Percentage of Materials Gollected
ReTが e ttse
70%
CITY OF Oak Brook
MONTHLY DATA REPORT
Tons Conectcd by Month
Refusc R∝yclablcs Yard Waste
January‐18 20860 89.89 1.9,
February‐18 198.30 82.57
March‐18 212.58 85.01
ApHl‐18 26222 114.47 9.94
May‐18 285.30 108.35 23.72
Junc‐18 276.15 107.07 23.54
July‐18 317.54 127.28 22.32
August‐18 26291 100.54 1416
Scptcmber‐18 268.30 91.68 19.13
0ctobcr‐18 309.43 11691 21.79
Novelnbcr‐18 27534 105.34 10.88
Dccember‐18 25912 129.57 4.50
Totals 3,135.79 1,258.68 151。91
RIIonthly Average 261.32 104.89 15。19
Weekly Average 60.30 24.21 3.51
6257
5748
5918
79.68
7542
7453
8860
69.99
6382
8138
7333
9019
876.17
73.01
16.85
Commingicd
Containers
2732
2509
2583
3479
32.93
3254
3868
3055
27.86
3553
3201
3938
382.51
31.88
7.36
Papcr
Fibcr
Recycling Detail Email To:
Rania Serences
rserence@oak-brook.orq
Percentage of lti aterials Collected
R躍 闘Pb efuse
69%