Minutes - 01/14/2020 - Board of Trustees (2) MINUTES OF THE JANUARY 14,
2020 REGULAR MEETING OF THE
VILLAGE o r- PRESIDENT AND BOARD OF
OAK B R,9 , K TRUSTEES OF THE VILLAGE OF
OAK BROOK APPROVED AS
WRITTEN ON JANUARY 28, 2020
1. CALL TO ORDER
The Regular Meeting of the Village Board of Trustees was called to order by President Gopal
Lalmalani in the Samuel E. Dean Board Room of the Butler Government Center at 7:01 pm. The
Pledge of Allegiance was given.
2. ROLL CALL
Village Clerk Charlotte Pruss called the roll with the following persons:
PRESENT: Trustees John Baar,Philip Cuevas,Michael Manzo,Moin Saiyed, Edward Tiesenga,
Asif Yusuf,and President Gopal Lalmalani
ABSENT: None
IN ATTENDANCE: Village Manager Rick Ginex, Development Services Director Tony
Budzikowski, Golf Manager/Superintendent Sean Creed, Information Technology Director
Jim Fox, Police Chief James Kruger, Fire Chief Barry Liss, Finance Director Jason Paprocki,
Public Works Superintendent Rick Valent,Village Attorney Michael Castaldo,Jr., and
HR Director/Deputy Clerk Kathy Vonachen
3. PRESIDENT'S OPENING COMMENTS
President Lalmalani wished everyone a happy new year and spoke regarding exciting changes
coming to the community. He also announced opportunities for getting involved in the different
Village committees and asked to contact the Village Hall for more information.
He also mentioned that January 9th was Law Enforcement Appreciation Day and thanked the
Police Department for keeping the Village safe and preserving the quality of life. Additionally,
he announced the retirement of Sergeant Doug Jacobs from the Police Department and thanked
him for many years of service. Lastly, President Lalmalani spoke of the First Responders
extensive training on life saving techniques and invited Fire Chief Barry Liss to Present a Unit
Citation to some deserving individuals.
A. Unit Citation Presentation Police&Fire
Fire Chief Barry Liss presented the Fire Department's Unit Citation Award to Connor Doran,
Marc Johnson, Paramedic Services of Illinois employees Mark Guerrieri,Katherine Jenkins,
Police Officers Justin Pearce, and Community Service Officer Ashley Vinson. He recapped the
incident to the public. He also recognized Firefighters Paramedic Gino Picciola,Police Officers
Robert Christopherson, and Ryan White,who could not be present tonight. He congratulated
them on a job well done.
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Police Chief Kruger presented Medal of Life to Officer Pearce,and Community Service Officer
Terry Hill for their life saving efforts in two separate instances, and spoke about each incident.
President Lalmalani commended everyone for a remarkable job done.
4. RESIDENTNISITOR COMMENTS
Resident Leo Danielides spoke in regards to issues within the community.
Trustee Cuevas explained the process of getting a motion in process to resident Danielides.
Resident William Lindeman spoke about meetings with the Homeowner's Association
Presidents,Freedom of Information Act, Civic Association calendar,Restoration Hardware and
other issues within the Village.
President Lalmalani explained the practice of the Homeowners Association meetings and the
privacy they entail. Additionally,he spoke of a need to protect private information of the
Association Presidents and reiterated that Mr. Lindeman has been explained and denied the same
request for years now and nothing has changed since then.
Resident Elizabeth Rodriguez spoke of the renovations and the positive changes to the Bath and
Tennis Club that her and her family members are a part of and the excitement for this summer.
She also thanked the Board for approving all the improvements.
5. APPROVAL OF MINUTES
A. REGULAR BOARD OF TRUSTEES MEETING OF JANUARY 14, 2020
Motion by Trustee Baar, seconded by Trustee Yusuf to approve the Minutes of the Regular
Board of Trustees Meeting of January 14, 2020. VOICE VOTE: Motion carried.
6. CONSENT AGENDA
All items on the Consent Agenda are considered to be routine in nature and will be enacted in
one motion. There will be no separate discussion of these items unless a Board member so
requests, in which event,the item will be removed from the Consent Agenda and considered as
the first item after approval of the Consent Agenda.
A. Accounts Payable
Period Ending December 30, 2019-$ 1,011,177.77
Period Ending in January 9, 2020 - $ 2,048,945.20
Significant Items included in Above:
1) LEGAL SERVICES:
a) Ottosen Britz Kelly Copper Gilbert&DiNolfo, Ltd., -Legal Services—
November, 2019 $10,500.00—(FY19 YTD- $37,722.77)
b) Rathje Woodward, LLC -Legal Services—November 2019 -$2,894.50
c) Rathje Woodward,LLC -Legal Services -December 2019 -$1,019.25 -(FY19
YTD -$50,621.82)
d) Lamp Law LLC -Legal Services-October, 2019 -$3,333.33
e) Lamp Law LLC -Legal Services—November, 2019 -$3,333.33 -(FY19 YTD -
$26,666.64)
TOTAL LEGAL BUDGET FOR 2019 IS - $260,548.19
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2) Sterling Codifiers-$500.00
3) Air One Equipment, Inc. - Fire Department Uniforms -Invoice# 151090P-
$21,161.00
4) BCBS HMO—Health Care Services—January 2020 - $37,581.09
5) BCBS PPO—Health Care Services-December 2019 -$290,306.34
6) Burke, LLC—2019 Water Main Improvements—Pay Request#5 - $474,097.96
7) Christopher B.Burke Engineering, LTD.—Harger Rd Project-Invoice#155259- $
35,460.75
8) Christopher B. Burke Engineering, LTD— 16th St. Resurfacing Project-Invoice
#155260 -$40,214.56
9) DuPage Water Commission- November 2019 - $289,263.94
10) DuPage Water Commission- December 2019 -$294,383.04
11) Oak Brook Fire Pension Fund-December 2019—Additional Contribution-
$83,908.82
12) Oak Brook Police Pension Fund—December 2019-Additional Contribution-
$126,512.38
13) IRMA-2020 Annual Contribution- $240,564.00
14) Professional Paving&Concrete Company, Inc.-Oak Brook Golf Club-Invoice#19-
10-2161- $21,670.00
15) Paramedic Services of Illinois—Paramedic Services -$59,584.30
16) R. Smits& Sons The Farm, LLC-Leaf Disposal -$30,247.00
17) ZOLL Medical Corporation-Oak Brook Fire Department—Invoice#2984297-
$30,300.12
18) 1311, LLC-TIF Note Interest&Principal -$53,090.00
19) Mary Riordan-TIF Note Interest&Principal -$53,090.00
20) St. Paul Fire and Marine Insurance Company-TIF Note Interest&Principal -
$132,725.00
B. Approval of Payroll for Pay Period Ending:
1. December 14,2019 -$ 884,945.46
2. December 28, 2019 -$ 800,670.43
C. Ordinances&Resolutions
1. RESOLUTION 2020-IT-GIS-AG-R-1844,A Resolution Approving the Waiver of
Competitive Bidding and Authorizing the Extension of an Agreement By and
Between the Village of Oak Brook and Municipal GIS Partners, Inc. to Provide
GIS Staffing Services.
2. RESOLUTION 2020-MRKTG-AG-R-1845, A Resolution Approving the Waiver
of Competitive Bidding and Authorizing a Retainer Fee Services Agreement for
Advertising and Marketing Services By and Between the Village of Oak Brook
and Point B Communications
3. RESOLUTION 2020-LY-PG-R-1846, A Resolution Approving the Waiver of
Competitive Bidding and Authorizing the Purchase of Library Books From
Authorized Distributors
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4. RESOLUTION 2020-SC-GOLF-PG-R-1847, A Resolution Approving the Waiver
of Competitive Bidding and Authorizing the Purchase of Golf Merchandise for
Resale
5. RESOLUTION 2020-PP-S-1591,An Ordinance Authorizing the Electronic
Auction or Broker,Donation or Disposal of Personal Property Owned By the
Village of Oak Brook Surplus
6. RESOLUTION 2020-IDOT-FUND-R-1850,A Resolution Regarding an
Intergovernmental Agreement Between the Village of Oak Brook, Illinois and the
State of Illinois Department of Transportation in Relation to Funding of Section
Numberl 7-00049-00-Pv for Improving an Intersection at North York Road and
Harger Road with New Underpass Structure at Salt Creek Trail
7. Ordinance 20-LC-AL-G-1157, An Ordinance Amending Title 4, Chapter 1,
Section 8a of the Village Code of the Village of Oak Brook,Illinois by
Decreasing by One to Thirty-Four The Number of Authorized Class A-1 Liquor
Licenses and by Decreasing by One to Zero the Number of Authorized Class J
Liquor Licenses
D. Village of Oak Brook-Monthly Financial Reports- November 30, 2019
E. Sports Core Loan
Motion by Trustee Cuevas, seconded by Trustee Yusuf to approve the Consent Agenda and
authorize expenditures as presented or amended.
ROLL CALL VOTE:
Ayes: 6—Trustees Baar, Cuevas, Manzo, Saiyed,Tiesenga, and Yusuf
Nays: 0—None
Abstain: 0—None
Absent: 0—None
Motion carried
7. ITEMS REMOVED FROM THE CONSENT AGENDA
None
8. BOARD&COMMISSION RECOMMENDATIONS
A. 616 Enterprise Sign Variation-To Allow the Placement of a Wall Sign on the Center
Facade of the Screening Equipment of the Building
Motion by Trustee Baar, seconded by Trustee Manzo that the Village Board concurs with the
recommendation from the Zoning Board of Appeals approving the requested sign variations to
Sections 13-11-10C.8 and 13-11-10E.4 of the Zoning Regulations to permit and allow a 96
square foot wall sign on the north building fagade that includes two(2) lines of text and a
company logo subject to the following:
1. The design and placement of the proposed sign shall be in substantial conformance with the
plans as submitted and approved;
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2. Notwithstanding the attached exhibits,the applicant shall meet all Village Ordinance
requirements at the time of building permit application except as specifically varied or waived;
and
3. Authorize the Village Attorney to prepare the necessary ordinance granting the requested
sign variations for approval and adoption at a future Board of Trustees meeting.
ROLL CALL VOTE:
Ayes: 5—Trustees Baar, Cuevas,Manzo,Tiesenga, and Yusuf
Nays: 0— Manzo
Abstain: 0—None
Absent: 1 —Saiyed
Motion carried
9. UNFINISHED BUSINESS
A. Ordinances&Resolutions
1. ORDINANCE 2020-ZO-PUD-EX-S-1592,An Ordinance Approving the Planned
Development Proposal for Restoration Hardware(R.H.)Retail Furniture
Gallery/Restaurant- 1300 22nd Street
Trustee Baar asked to amend the motion from a 48' foot setback to a 45' foot setback while
presenting.
Trustee Manzo wished Restoration Hardware best of luck,mentioned his concerns with the
parking and location of the building and hopes for sales tax from furniture sales.
President Lalmalani asked Steve Roman, Restoration Hardware Representative,to speak and
stated how excited he is for this tremendous and beautiful project to be coming to Oak Brook. He
also thanked Mr. Roman,the Board,the people from the mall for their cooperation and coming
up with an agreeable plan for everyone.
Mr. Roman expressed his gratitude to the Board for cooperation and reconsideration of the
project and keeping Restoration Hardware at home for the last 20 years. In like manner, he
wished everyone a happy new year.
Motion by Trustee Baar, seconded by Trustee Cuevas that the Village Board approves Ordinance
S-1592,which approves a planned development with departures from standard for the property
located at 1300 22nd Street to permit and allow the construction of an approximate 50,000 SF, 3-
story Restoration Hardware retail furniture gallery/restaurant with a 45' front yard setback
subject to the conditions and planned development standards identified in the accompanying
ordinance.
ROLL CALL VOTE:
Ayes: 5—Trustee Baar,Cuevas, Saiyed,Tiesenga,Yusuf
Nays: 1—Manzo
Abstain: 0—None
Absent: 0—None
Motion Carried
10. ACTIVE BUSINESS
A. Ordinances&Resolutions
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1. RESOLUTION 2020-IGA-OBPKD-POOL-TEN&SOC-EX-R-1849, A Resolution
Approving and Authorizing an Intergovernmental Agreement Between the Village
and the Park District Relating to the Operation of the Village's Swimming Pool,
Tennis& Soccer
Trustee Saiyed informed everyone that the Park District has been managing the pool since 2018.
He pointed out the expertise they possess in addition to their resources in order to manage other
aspects listed in the agreement.He noted that this is a good solution to an ongoing problem and is
looking forward to the final outcome.
Trustee Manzo thanked Manager Ginex for all of his efforts in getting the agreement together.He
expressed some concerns with the language in the agreement, in addition to stating positive
aspects of going into such an arrangement with the Park District. Additionally,he spoke of goals,
financial expectations, employment and reiterated what Trustee Saiyed said in regards to the
same. Furthermore,Trustee Manzo asked for clarification regarding repairs.
Manager Ginex clarified that the expectation is only for minor repairs, if any, and the
reinvestment percentage of the profits.
Trustee Baar stated that he is in favor of this arrangement,agreed with Trustee Saiyed's
comments, and explained why this arrangement is a success. Furthermore,he spoke of
complaints about the Sports Core and problems associated with it in the past. He commended the
Park District for coming to an agreement and hopes for future partnerships. He also commended
the work completed by the Sports Core Advisory Committee not only in this matter but others as
well.Trustee Baar also recounted the past successful activities the Park District held. He asked
the Board to continue investing in the Sports Core and emphasized the importance of doing so.
Trustee Cuevas stated that he is in agreement with Trustee Baar's statements and reiterated that
in no way is this agreement a negative reflection on the Sports Core Committee and that they did
tremendous work.
Trustee Yusuf explained that the pool,tennis, and soccer are Park District domains. He further
explained his support of this agreement conjointly sharing his views on possible future situations
including making adjustments to the agreement from both ends.
President Lalmalani stated how grateful and thankful he is to the Sports Core Advisory
Committee for a tremendous job done,especially in regards to this matter. He affirmed the future
of the Sports Core Advisory Committee and the partnership with the Park District. He also
thanked Trustees Saiyed and Manzo for all the work done in order for this partnership to come
together in a form of an agreement such as this one. Moreover, he thanked Manager Ginex for
leading the negotiations on behalf of the Board.
Motion by Trustee Saiyed, seconded by Trustee Baar that the Village Board Approves Resolution
R-2020-IGA-OBPKD-POOL-TEN& SOC-EX-R-1849,A Resolution Approving and
Authorizing an Intergovernmental Agreement Between the Village and the Park District Relating
to the Operation of the Village's Swimming Pool, Tennis and Soccer.
ROLL CALL VOTE:
Ayes: 5—Trustee Baar, Cuevas, Saiyed,Tiesenga,Yusuf
Nays: 0—None
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Abstain: 0—None
Absent: 0—None
Motion Carried
11. INFORMATION&UPDATES
Village Manager
Manager Ginex congratulated HR Director/Deputy Clerk Vonachen on obtaining her certification
in Human Resource Management and thanked Marianne Long for the honor of receiving the
Wedding Wire 2020 Couple Choice Award for a third year in a row.
Village Clerk
Clerk Pruss reminded everybody to register and to vote and to fill out the Census form. She also
advised everyone on where to obtain the information.
Trustees
Trustee Tiesenga spoke about the new budget books and thanked the Board for their cooperation
in making the budget cuts possible.Moreover, he commended staff,Finance Director Paprocki
and Public Works Superintendent Valent for a very detailed conference call with Trustee Manzo
and himself regarding the sale of the water system outside the Village boundaries and stated that
this matter will be presented to the Board in the near future.
Trustee Manzo stated that it was very nice to see Fire and Police being recognized, especially
with all that is going on in the news. He spoke a little about what Police work entails and that he
is proud to be part of the community.
Trustee Baar chimed in about the recent break ins in York Woods and stated that he followed up
with Police Chief Kruger about the incidents. He also reminded everyone this is not just a
problem for Oak Brook but for surrounding communities as well.
Trustee Cuevas spoke regarding excellence of training and the command staff and congratulated
both the Police and Fire Departments on a commendable job. In addition,he thanked Restoration
Hardware for their patience, and spoke about the population this type of establishment will bring
to Oak Brook and the mall. He also warned residents about the coyotes in the area and to be
vigilant while letting small pets outside when it's dark.
Trustee Saiyed spoke about the 5G revolution that is already used in other parts of the world and
the change that it will bring to how business is done.
Trustee Yusuf welcomed Restoration Hardware by stating that it will bring good things to the
Village and urged the Board to keep a close eye on the parking situation,especially with
additional commercial development proposals coming to light in the future. He addressed the
coyote issue and suggested a meeting to come up with coyote population control. Furthermore,
he also addressed issues brought up by a resident earlier in the meeting and asked to stop with
sensationalism and to stick to the facts and real issues.
Village Attorney
None
E. Village President
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President Lalmalani agreed with Trustee Yusuf's comments about parking congestion at the mall
and suggested that it be put on an Agenda in the near future. He asked IT Director Fox about the
anit-5G movement, Chief Kruger about the York Woods break ins and Finance Director Paprocki
about comparison of annual sales tax increments to previous years.
IT Director Fox spoke about the document imaging system,the 5G network news and the health
concerns with the installation of the cells in the area.
Police Chief Kruger thanked the Board for an opportunity to recognize the employees and
reminded residents to lock their cars due to the rise in recent vehicle break ins in the area. He
also,explained why York Woods is an easy target for the offenders and what the Police are doing
to resolve the issue.
Public Works Superintendent Valent wished everyone a happy new year.
Golf Manager/Superintendent Creed spoke in regards to presenting the Board with a few
resolutions for the improvements at the Golf Course Clubhouse in the near future.
Finance Director Paprocki spoke about the January 2020 sales tax numbers and answered
President Lalmalani's question by stating that the numbers are up from previous years.
Fire Chief Liss announced the 2020 Fire Academy sign up and that more information can be
found on the Village website. He also thanked Trustee Baar and his wife for past attendance and
the Board for allowing the recognition of public safety people.
11. ADJOURNMENT
Motion by Trustee Baar seconded by Trustee Cuevas to adjourn the Regular Meeting of the
Board of Trustees at 8:13 pm. VOICE VOTE: Motion carried.
ATTEST:
r j
Charlotte K. Pruss �#
Village Clerk
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