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Final Action - 01/28/2020 - Board of Trustees BOARD OF TRUSTEES MEETING SUMMARY OF THE VILLAGE OF OAK BROOK BOARD OF TRUSTEES MEETING OF JANUARY 28, 2020 BOARD ACTION TAKEN AT THE ABOVE MEETING: The comments shown are a brief summarization of the Board action taken, prepared by the Village Clerk’s Office on the day following the meeting. Accuracy is not guaranteed and this information is subject to correction when the official minutes are prepared and approved. 1. CALL TO ORDER ................................................................................................................................. 7:04 p.m. 2. ROLL CALL ............................................................................................................................................ All Present 3. PRESIDENT’S OPENING COMMENTS A. Swearing In of Police Sergeant Robert Christopherson .................................................................... Sworn in 4. RESIDENT/VISITOR COMMENT 5. APPROVAL OF MINUTES A. Regular Board of Trustees Meeting Minutes of January 14, 2020 .................................................... Approved 6. CONSENT AGENDA: All items on the Consent Agenda are considered to be routine in nature and will be enacted in one motion. There will be no separate discussion of these items unless a Board member so requests, in which event, the item will be removed from the Consent Agenda and considered as the first item after approval of the Consent Agenda. A. Accounts Payable Accounts Payable for Period Ending January 23, 2020 - $ 1,013,820.69 ............ Authorized Significant Items included in Above: 1) LEGAL SERVICES: a) Ottosen Britz Kelly Cooper Gilbert & Dinolfo, LTD. - Legal Services – December, 2019 - $10,500.00 (FY19 YTD - $48,222.77) .................................................................... Authorized b) Clark, Baird, Smith, LLP – Legal Services – December 2019 - $970.00 (FY19 YTD - $46,572.00) .................................................................................................. Authorized c) Lamp Law LLC - Legal Services -December, 2019 - $3,333.00 (FY19 YTD - $29,999.64) .................................................................................................. Authorized TOTAL LEGAL BUDGET FOR 2019 IS $294,000 ................................................................... Authorized TOTAL LEGAL BILLS PAID FOR 2019- YTD - $275,351.19................................................ Authorized 2) Burke, LLC – Salt Storage Facility and Final Site Work- Pay Request #1 – $104,218.86 .......... Authorized 3) Christopher B. Burke Engineering, LTD – Harger Rd. Bike Path Connection Project - $39,399.75 ................................................................................................................................... Authorized 4) Du-Comm – Quarterly Shares (February through April) – Fire Department - $43,954.25 ......... Authorized 5) Du-Comm – Quarterly Shares (February through April) – Police Department - $114,412.00 .... Authorized 6) DuPage County- Police Department- Equipment Replacement Contribution, Operating Expenses and Cutover Costs -$26,052.87 ................................................................................... Authorized BOT AGENDA Page 2 7) IRMA – December 2019 - $34,073.73 ........................................................................................ Authorized 8) BCBS HMO – Health Care Services – February, 2020 - $37,604.54 ......................................... Authorized 9) K-Five Construction – Project# 19103- Resurfacing 16th Street - $160,700.87 .......................... Authorized 10) Paramedic Services of Illinois –Paramedic Services- January 2020 -$59,383.20 ....................... Authorized 11) DCVP-Co-Op Advertising – October-December 2019 - $65,705.00 .......................................... Authorized 12) DCVP Quarterly Dues, 25% of 1% - 2019 Fourth Quarter- $29,106.89 ..................................... Authorized TOTAL DUPAGE CONVENTION & VISITORS BUREAU BUDGET FOR 2019- $459,000 TOTAL PAID FOR 2019 - $513,938.74 .................................................................................... Authorized B. Approval of Payroll for Pay Period Ending January 11, 2020- $ 906,783.07 ................................... Approved C. Ordinances & Resolutions 1. RESOLUTION 2020-GOLF-EQUIP-PO-R-1848, A Resolution Approving the Waiver of Further Bidding and Authorizing the Purchase of Golf Maintenance Mowers and Tractor ........ Passed 2. RESOLUTION 2020-PW-MSQTO-ABATE-AG-R-1852, A Resolution Approving the Waiver of Competitive Bidding and Authorizing and Amendment to the Contract by and Between the Village of Oak Brook and Clarke Environmental Mosquito Management, Inc., to provide Mosquito Abatement Services ................................................................................... Passed 3. ORDINANCE 2020-ZO-V-EX-S-1594, An Ordinance Granting a Variation from the Provisions of Section 13-11-10 Of Title 13 of the Village of Oak Brook Municipal Code to Allow the Placement of a Wall Sign on the Center Facade of the Screening Equipment of the Building - 616 Enterprise ...................................................................................................... Passed 4. RESOLUTION 2020-SC-GOLF-BAR-EQUIP-CNTRCT-R-1853, A Resolution Approving the Waiver of Competitive Bidding and Authorizing the Village to Award and Enter Into a Contract With Chicago Bar Shop for Golf Clubhouse Bar Equipment Purchase, Design and Build Out ................................................................................................................................... Passed 5. RESOLUTION 2020-SC-GOLF-LNGE-CNTRCT-R-1854, A Resolution Approving the Waiver of Competitive Bidding and Authorizing the Village to Award and Enter Into a Contract With Nu Vision, Inc., for the Golf Clubhouse Lounge Renovation Project ................. Passed 6. ORDINANCE 2020-PP-S-1596, An Ordinance Authorizing the Sale Through Electronic Auction or Broker, Donation or Disposal of Certain Items of Personal Property Owned by the Village of Oak Brook Surplus (IT Department) .................................................................... Passed 7. RESOLUTION 2020-PW-FPD-LC-AG-R- 1858, A Resolution Approving a License Agreement By and Between the Forest Preserve District of DuPage County and the Village of Oak Brook Providing for the Construction of Parking Lot Entrance and Trail Improvements Within a Portion of York Woods Forest Preserve ............................................... Passed D. Village of Oak Brook – Monthly Financial Reports – December 2019 ............................................ Approved E. Underground Facilities Location and Marking of Village Owned Utilities ...................................... Approved 7. ITEMS REMOVED FROM CONSENT AGENDA ................................................................................. None BOT AGENDA Page 3 8. UNFINISHED BUSINESS A. Ordinances & Resolutions 1. ORDINANCE 2020-ZO-V-EX-S-1593, An Ordinance Amending Ordinance 2014-ZO-V- EX-S-1403 of the Village of Oak Brook (Park District Lighting) ............................................... Passed 2. ORDINANCE 2020-AG-OBPD-S-1595, An Ordinance Approving and Authorizing the Execution of a Long-Term Lease Agreement for the Property Commonly Referred to as The Kensington Road Surface Parking Lot, Oak Brook, Illinois 60523 ............................................. Passed 9. ACTIVE BUSINESS A. Ordinances & Resolutions 1. RESOLUTION 2020-AG-OBPD-LN-R -1855 A Resolution Approving an IGA Between the Village of Oak Brook and the Park District Providing for a Loan from the Hotel/Motel Fund .. Passed 2. RESOLUTION 2020-POLO-AG-R-1856, A Resolution Approving a License Agreement Between the Village of Oak Brook and Pineoak Partners, LLC For The 2020 Polo Season ...... Passed B. Regulation of Future Development Set-backs and Parking Concerns at the Mall ........................... Discussed 10. INFORMATION & UPDATES A. Village Manager B. Village Clerk C. Trustees D. Village Attorney E. Village President 11. ADJOURN TO CLOSED SESSION, For the purpose of discussing (1) minutes of meetings lawfully closed under this act, (2) to consider probable litigation against or by the Village, pursuant to 2(c)(21), 2(c)(11) of the Illinois Open Meetings Act, respectively. .......................................................... 8:58 p.m 12. ADJOURNMENT ............................................................................................................................... 9:34 p.m.