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Minutes - 01/14/2020 - Board of TrusteesVILLAGE OF OAK BROOK MINUTES Page 1 of 12 REGULAR MEETING OF December 10, 2019 MINUTES OF THE DECEMBER 10, 2019 REGULAR MEETING OF THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF OAK BROOK APPROVED AS WRITTEN ON JANUARY 14, 2020 1. CALL TO ORDER The Regular Meeting of the Village Board of Trustees was called to order by President Gopal Lalmalani in the Samuel E. Dean Board Room of the Butler Government Center at 7:03 pm. The Pledge of Allegiance was given. 2. ROLL CALL Village Clerk Charlotte Pruss called the roll with the following persons: PRESENT: Trustees John Baar, Philip Cuevas, Michael Manzo, Moin Saiyed, Edward Tiesenga, Asif Yusuf, and President Gopal Lalmalani ABSENT: None IN ATTENDANCE: Village Manager Rick Ginex, Development Services Director Tony Budzikowski, Golf Manager/Superintendent Sean Creed, Information Technology Director Jim Fox, Police Chief James Kruger, Fire Chief Barry Liss, Finance Director Jason Paprocki, Public Works Superintendent Rick Valent, Head Librarian Jacob Post, and Village Attorney Michael Castaldo, Jr. 3. PRESIDENT’S OPENING COMMENTS President Lalmalani wished everyone a happy holiday season and a prosperous new year. He reminded everyone that this is the last Board meeting of 2019, and that the next meeting will be January 14, 2020. President Lalmalani informed everyone that the Village has entered into an agreement with Flood Brothers for refuse and recycling pickup. He stated that all residents should have received materials in the mail regarding the change over from Republic Services and if there are any questions or a need for clarification to please contact the Village. President Lalmalani also reminded everyone that 2020 is a Census year. He stated that it is mandated by the United States Constitution that a census be done every 10 years. He advised residents that they will be receiving information in the coming months and that this will be the first time that responses can be done online as well as by phone or mail. President Lalmalani asserted that it is very important that every household responds to the Census because government funding and representation are based on these numbers. 4. PUBLIC HEARING – PROPOSED 2020 BUDGET President Lalmalani announced the opening of the public hearing for the proposed 2020 Budget VILLAGE OF OAK BROOK MINUTES Page 2 of 12 REGULAR MEETING OF December 10, 2019 for the Village of Oak Brook for the twelve-month calendar year commencing January 1, 2020 and ending December 31, 2020. He welcomed any resident comments on the Proposed 2020 Municipal Budget. President Lalmalani asked Finance Director Jason Paprocki for a brief recap of the 2020 Proposed budget. Finance Director Jason stated that he presented and explained the proposed budget changes including budget highlights, revenue summary, and expenditure summary. Long Term Strategic Advisory Committee member Don Adler spoke about the daytime population, the decrease in sales tax collections, health care benefits for the retired employees and urged the Board to look into alternative means of decreasing these costs. He spoke of the ordinance that has been in place since 2011 which requires certain funds to be sufficient in sustaining themselves. He asked for clarification on the infrastructure, drainage maintenance, and the Sports Core due to what looks like a negative impact over the course of the next few years. He further urged the Village Attorney to look into the infrastructure fund and made suggestions regarding what he feels are budgeting issues in administration, the water fund, and the pension fund. Long Term Strategic Advisory Committee member Alan Koran, spoke regarding employee compensation, property taxes and made suggestions for employee raises and employee contributions for health benefits. Resident Jim DePhillips spoke about Sports Core Committee issues, made suggestions for negotiating with the Park District to have them take over the swimming, tennis, soccer fields and possibly the pool food and beverage. He stated that Trustee Saiyed and Trustee Manzo have been working diligently with the Parks District and it needs to move forward. He proposed ideas for alternative use of the Bath & Tennis Clubhouse including making cancellations for already reserved events. Mr. DePhillips requested information from at least 2 golf club companies to determine whether there is a sufficient interest or potential to engage with one of them to improve the profitability of the golf club and to get some fresh ideas. He also spoke on capital expenditures and items listed for years 2020 and 2021. Trustee Saiyed spoke of Sports Core recommendations made by the Long Term Strategic Advisory Committee, subsidization of certain funds and stated that he is in an agreement with the recommendations. Trustee Manzo spoke of issues with the budget since being on the Board. He stated that he is in agreement with Trustee Saiyed regarding subsidization of funds and speculated on the thought process of past Trustees regarding the self-sufficiency of these funds. He spoke of the general fund being used for paying other departments. He made a statement regarding the current Park District management of life guards. Resident Bill Lindeman stated that he is in agreement with the suggestions made by the Long Term Strategic Advisory Committee and made a statement regarding the non-financial aspect of the budget. He spoke of the architecture by Restoration Hardware, made statements as to VILLAGE OF OAK BROOK MINUTES Page 3 of 12 REGULAR MEETING OF December 10, 2019 disagreements for the sales tax criteria and encouraged the Board to make good use of opportunities offered by the State. Oak Brook Polo Managing Director O’Leary spoke about the Long Term Strategic Advisory Committee recommendations to reduce funding for the Polo Club and the financial contributions from Pine Oak Partners. 5. CLOSE OF PUBLIC HEARING Motion by Trustee Baar seconded by Trustee Manzo to adjourn the Public Hearing for the proposed 2020 Budget at 7:39 pm. VOICE VOTE: Motion carried. 6. RESIDENT/VISITOR COMMENTS All Residents who signed up to speak will do so during an agenda item. 7. APPROVAL OF MINUTES A. SPECIAL BOARD OF TRUSTEES MEETING OF NOVEMBER 18, 2019 Motion by Trustee Manzo, seconded by Trustee Yusuf to approve the Minutes of the Special Board of Trustees Meeting of November 18, 2019. VOICE VOTE: Motion carried. B. SPECIAL BOARD OF TRUSTEES MEETING OF NOVEMBER 19, 2019 Motion by Trustee Baar, seconded by Trustee Manzo to approve the Minutes of the Special Board of Trustees Meeting of November 19, 2019. VOICE VOTE: Motion carried. C. REGULAR BOARD OF TRUSTEES MEETING OF NOVEMBER 26, 2019 Motion by Trustee Baar, seconded by Trustee Manzo to approve the Minutes of the Regular Board of Trustees Meeting of November 26, 2019. VOICE VOTE: Motion carried. 8. CONSENT AGENDA All items on the Consent Agenda are considered to be routine in nature and will be enacted in one motion. There will be no separate discussion of these items unless a Board member so requests, in which event, the item will be removed from the Consent Agenda and considered as the first item after approval of the Consent Agenda. A. Accounts Payable for Period Ending December 5, 2019 - $ 1,623,369.67 Significant Items included in Above: 1. Burke, LLC – 2019 Street Improvement Project Pay Request #3 - $ 113,551.22 2. Burke, LLC – 2019 Water Main Improvements – Enterprise Dr, Luthin Rd, Windsor Dr., Pay Request # 4 - $ 527,608.27 3. Burke, LLC – Salt Storage Site Work and Bath & Tennis Circle Reconstruction and Drainage Improvements – Pay Request # 6 and Final - $450,922.70 4. BCBS PPO – Health Care Services - November, 2019 - $309,429.31 B. Approval of Payroll for Pay Period Ending: November 30, 2019 - $ 809,561.27 C. Ordinances & Resolutions VILLAGE OF OAK BROOK MINUTES Page 4 of 12 REGULAR MEETING OF December 10, 2019 1) ORDINANCE 2019-ZO-V-S-1589, An Ordinance Granting a Variation From the Provisions of Section 13-6C-3F(1) of Title 13 (“Zoning Regulations”) of the Village Code of the Village of Oak Brook Relative to Front Yard Setback for the Property located at 27 Yorkshire Woods in the Village of Oak Brook, Illinois 2) ORDINANCE 2019-PP-S-1590, An Ordinance Authorizing the Donation and Disposal of Certain Items of Personal Property Owned by the Village of Oak Brook D. Scavenger License E. Year End Bill Payment Motion by Trustee Baar, seconded by Trustee Manzo to approve the Consent Agenda and authorize expenditures as presented or amended. ROLL CALL VOTE: Ayes: 6 – Trustees Baar, Cuevas, Manzo, Saiyed, Tiesenga, and Yusuf Nays: 0 – None Abstain: 0 – None Absent: 0 – None Motion carried 9. ITEMS REMOVED FROM THE CONSENT AGENDA None 10. UNFINISHED BUSINESS A. Ordinances & Resolutions 1. RESOLUTION 2019-AG-LE-EX1-R-1843, A Resolution Approving an Engagement Agreement with Mayer Brown LLP, to Provide Legal Services the Sale of the Portion of the Village’s Water System Outside of the Boundaries of the Village Trustee Manzo shared his concerns with the payment of the legal bill and the unresolved issues with University Park. He asked if there is a way out of the agreement should the Village choose to do so. He spoke of other municipalities only selling their water system due to loss of money. He addressed Aqua Illinois representative, Jim Bilotta, by declaring that the Mayor of University Park seems to have a very negative outlook in regards to resolving the current situation. He asked for clarification on the system the Village’s water will flow through. Trustee Tiesenga explained the astronomical fees associated with not selling the water system as well as the lack of profitability to the Village in the long run. He spoke of the memo from Village Manager Ginex, the signed asset purchase agreement, and further delay of the process. He spoke in reference to President Lalmalani’s comments and the impact of higher rates for residents and the two bids submitted. He also addressed President Lalmalani’s comments about the honesty and integrity of the company and the legal fees they will endure. In addition, he explained the legal fees regarding the bids submitted from the companies in phase 1 and phase 2 and the possible recourse for the Village should the terms of the contract be violated with either bidder. VILLAGE OF OAK BROOK MINUTES Page 5 of 12 REGULAR MEETING OF December 10, 2019 President Lalmalani stated that he also spoke with the Mayor of University Park who stated that he is very disappointed with the company and relinquished any hope for the company to actually resolve the issue at hand. He shared his concerns with the company that has placed one of the bids and noted that they are being sued. He shared concerns with timely resolution of issues with University Park and the lack of honesty from the company regarding the ongoing affairs. He indicated that he has to take the opinion of the Mayor of University Park under advisement and err on the side of caution. President Lalmalani asked for clarification of all Village’s options prior to making a final decision on the subject and if the company would actually undertake all legal expenses despite a decision the Village makes. Jim Bilotta from Aqua Illinois explained the cause of the lead issues and the circumstances that led to them. He explained the issues with University Park, how they are being resolved, and his expectations for a resolution. He stated that if a contract is awarded legal expenses will then be undertaken. Trustee Yusuf addressed his concerns with the University Park issue and wanted to ensure that the water contamination was not in the wells but within the houses and the piping as stated by Jim Bilotta. He thanked Jim for the explanation he provided and for deepening the understanding of the circumstances for everyone involved. Trustee Cuevas clarified that the bids submitted are for the water system outside the Oak Brook boundaries and has no impact on the water in the Village. He reiterated that the Oak Brook water stays in Oak Brook. Public Works Superintendent Valent explained that the Village will have the water on behalf of the DuPage Water Commission and they will require master meters so they can monitor the water for billing purposes. He further declared that the Village would capitalize on that through what is called ‘a wheeling water system’. Motion by Trustee Tiesenga, seconded by Trustee Cuevas that the Village Board Approves Resolution 2019-AG-LE-EX1-R-1843, A Resolution Approving an Engagement Agreement with Mayer Brown LLP, to Provide Legal Services Regarding the Sale of the Portion of the Village’s Water System Outside of the Boundaries of the Village. ROLL CALL VOTE: Ayes: 5 – Trustees Baar, Cuevas, Saiyed, Tiesenga, and Yusuf Nays: 1 – Manzo Abstain: 0 – None Absent: 0 – None Motion carried 10. UNFINISHED BUSINESS B. Oakbrook Shopping Center, LLC -1300 22nd Street- Planned Development Proposal for Restoration Hardware (RH) Retail Furniture Gallery/Restaurant Trustee Yusuf discussed his concerns, the business type, setbacks, parking, and 22nd Street. He also spoke about the Project being astatically beautiful and something that will draw people into the community. Trustee Yusuf, asked about the maximum footage that can be taken off the building in order to make a better informed decision regarding the setback and asked for further clarification. He requested confirmation from Trustee Baar regarding the setback statement he VILLAGE OF OAK BROOK MINUTES Page 6 of 12 REGULAR MEETING OF December 10, 2019 made. He also reiterated his comfort regarding the parking situation and confirmed the understanding of different views between himself and Trustee Manzo. He supported the idea of going to 10 feet and getting the setback approved at this meeting. He mentioned the curvature at the entrance and made a motion to amend the setback to 50 feet from the property line and asked the Board to approve this change. Trustee Saiyed spoke in favor of Trustee Yusuf’s comments and suggestions for the amendment. He also spoke about the concern that Doug Patchin had brought up at one of the past meetings regarding the addition of one lane on Spring Road to Route 83. He declared that a setback of 60 feet to 62 feet would be something he would vote on right away. Resident Denise Marro spoke about the experience she had a few years ago at Restoration Hardware in Chicago and the excitement for the facility to open up in Oak Brook and hopes that all the setback issues can be resolved. Resident Margaret A. Bennet, President of the Ginger Creek Homeowner’s Association, spoke in support of the flexible variance in respect to the Restoration Hardware gallery and urged the Board to change their view of the shopping center. She also reminded them that Restoration Hardware is their legacy and spoke about how the gallery would enhance the view of Oak Brook and encourage people to migrate to other stores in the shopping center. Resident Laura Bieselin urged the Board to vote in favor of a variance. She also spoke of her beliefs of Restoration Hardware enriching the mall and that it would be a true landmark. Resident Mohamed Askar, President of Ginger Creek Homeowners Association, spoke in support of the Restoration Hardware store and the experience he had with the restaurant downtown. He also shared his belief that this is a great addition to Oak Brook. David Carlin of the Oak Brook Chamber of Commerce spoke of the benefits in having Restoration Hardware within the Village including the positive revenues and the number of individuals it would bring in. He also spoke regarding the setback issues, setback relief, and the fact that the members of the Oak Brook Chamber of Commerce are in support of the project. Ben Freeman, Representative of Brookfield Properties and the Oak Brook Center, gave a brief presentation discussing sales tax, fiscal impact, Oak Brook Redevelopment, and forefront of the retail revolution. He addressed President Lalmalani’s comments regarding the setback. He explained the proposed project footage in detail, the hardships involved in reconfiguring Ring Road as suggested by Trustee Manzo, and the concerns with the proposed amendment. He also addressed Trustee Yusuf’s concerns by explaining property lines and the design of this particular building being especially designed for Oak Brook. After voting for the setback, he asked for clarification on the motion and the conditions in the original motion. President Lalmalani thanked Ben Freeman for clearing the air on some of the misinformation that was provided to the Board and the residents at the July meeting. He spoke regarding the setback being a major concern, pointed out differences between the 16th street Jupiter Project and the Restoration Hardware on 22nd Street, the expansion of the 22nd Street, and the Homeowners Association President’s opinions and their concerns regarding the setback. President Lalmalani stated that he does not find 5 feet to be a significant change and asked Trustee Yusuf to make a decision regarding setback footage. VILLAGE OF OAK BROOK MINUTES Page 7 of 12 REGULAR MEETING OF December 10, 2019 Senior VP for real estate for Restoration Hardware Steve Roman spoke of the positive comments made by the residents. He explained the business transformation of the building, the vision for Oak Brook, the architectural aspect of the building design, and the possible amendments to the building. Danielle Castle from Better Prize Huron presented slides regarding the setback request and setback standards. She spoke regarding the challenges of removing 10 feet of the building. Trustee Manzo asked Steve Roman regarding alternate locations within the mall and Oak Brook and the possibility of reconfiguration of Ring Road. He inquired about the water main for Hines, addressed comments made by Trustee Baar regarding revitalization of the mall, discussed the issues concerning the setback for Restoration Hardware and the proposed amendment by Trustee Yusuf. In addition, he shared his concerns regarding the demand for parking and the building being a single tenant building. Trustee Manzo made suggestions regarding other locations for this project and possible compromises regarding the footage of the setback. Moreover, he provided his opinions regarding the proposed amendment and possible changes to the building structure. He also reminded Trustee Yusuf that we are not adding any parking, and that we are actually eliminating parking but we are increasing the demand for parking. Trustee Cuevas spoke regarding the setback, the budget, the need for sales tax, mentioned obstacles with income, the complications for Hines with the widening of 22nd Street, and suggested the Board to see the revenues that Restoration Hardware will provide to the Village. Trustee Tiesenga asked for clarification on the possible burden the project would have on the Village’s water system including a possible addition of a pipeline as it was with Hines. He spoke all the past commercial buildings that have been highly contested. He voiced his opinion regarding Restoration Hardware being part of the vision the community has for land use planning and the PUD Zoning Ordinance and discussed the proposed setback. He pointed out that the proposal is consistent with the ordinance and the vision of enhancing the community. Development Services Director Budzikowski stated that there is no additional infrastructure necessary. He explained that Hines is paying for their water main as a condition of the agreement. He addressed Mr. Freeman’s concern regarding the conditions in the original ordinance by stating that the Village will draft an ordinance to eliminate conditions 7&8 because his belief is that they have complied with the revised submittal from the Plan & Development Commission. Trustee Baar addressed Public Works Superintendent Rick Valent by inquiring about an installation of master meters in the shopping center as part of the water project in order to ensure control over any potential water loss. He spoke in detail regarding his attendance at a business round table meeting, and the benefits Restoration Hardware would have on the Village. He stated that asking for an additional 5-foot setback would be a significant change to the Restoration Hardware building in terms of symmetry. He asked if Trustee Yusuf would make a friendly amendment for 5 feet. Public Works Superintendent Valent stated that the concept for master meters for the mall has been proposed. VILLAGE OF OAK BROOK MINUTES Page 8 of 12 REGULAR MEETING OF December 10, 2019 Motion by Trustee Baar, seconded by Trustee Cuevas that the Village Board concurs with the recommendation from the Planned Development Commission approving the requested Planned Development with departures from standard for the property located at 1300 22nd Street to permit and allow the construction of an approximate 40,000 SF, 3-story Restoration Hardware retail furniture gallery/restaurant subject to the following: 1. Compliance with Plans: The development, maintenance, and operation of the Property will be in substantial compliance with the plans and documents as submitted, except for minor changes approved by the Development Services Director and Village Manager in accordance with Section 13-15-8 of the Zoning Ordinance. 2. Final engineering approval shall be required prior to the issuance of the building permit for the Development. 3. Final landscape plan approval shall be required prior to the issuance of the building permit for the Development. All landscaping for both the RH and the plans for the larger site will be installed as part of the development (including landscaping labeled “Existing Trees per Previous Plans by Others”). 4. The outdoor dining and display areas shall be approved in accordance with the approved site plan and shall not require a separate special use permit approval. Motion by Trustee Yusuf, seconded by Trustee Saiyed to make an amendment to the original motion by 10 feet ROLL CALL VOTE: Ayes: 3 – Trustees Saiyed, Tiesenga, Yusuf Nays: 3– Trustees Baar, Cuevas, Manzo, President Lalmalani Abstain: 0 – None Absent: 0 – None President Lalmalani broke the tie by voting Nay Motion Failed Motion by Trustee Cuevas, seconded by Trustee Baar to make a friendly amendment to adjust the original setback of 40 feet by 5 feet making it a total of 45 feet. ROLL CALL VOTE: Ayes: 3 – Trustees Cuevas, Baar, Tiesenga, Nays: 3– Trustees Manzo, Saiyed, Yusuf, President Lalmalani Abstain: 0 – None Absent: 0 – None President Lalmalani broke the tie by voting No Motion Failed Motion by Trustee Yusuf, seconded by Trustee Tiesenga to make a friendly amendment to adjust the original setback of 40 feet by 8 feet making it a total of 48 feet. ROLL CALL VOTE: Ayes: 5– Trustee Baar, Cuevas, Saiyed, Tiesenga, Yusuf Nays: 1– Manzo Abstain: 0 – None Absent: 0 – None Motion Carried 11. ACTIVE BUSINESS VILLAGE OF OAK BROOK MINUTES Page 9 of 12 REGULAR MEETING OF December 10, 2019 A. Confirmation of Appointments 1. Sports Core Advisory Committee – To appoint Michael Jerich and James DePhillips to serve a 2-year term. Motion by Trustee Yusuf, seconded by Trustee Cuevas that the Village approves President Lalmalani’s recommendation to appoint Michael Jerich and James DePhillips to serve a 2-year term. VOICE VOTE: Motion Carried B. Ordinances & Resolutions 1. ORDINANCE 2019-BU-EX-S-1586, An Ordinance Adopting the Budget of the Village of Oak Brook for 2020 Trustee Manzo stated that this motion is regarding adopting the budget which he is in agreement with except for the following: buckthorn, the moratorium of the Sports Core projects except in cases of an emergency, capital projects except in cases of an emergency, and the pool renovation project. He stated that he will include the Bath & Tennis roof repair project due to possible delays with other projects. He also discussed grant money that Finance Director Jason Paprocki inquired about and explained the urgency of the situation. Trustee Baar asked about grant money currently available to the Village and made suggestions as to how to use it in addition to the revenue the suggested improvements would make. Public Works Superintendent Valent discussed the previous roof repairs made at the Bath & Tennis and that every repair completed now is considered an emergency. He also discussed structural issues that need to be addressed. Trustee Yusuf inquired about time frame, weather, and the grant money associated with the project for roof repairs at the Clubhouse. Finance Director Paprocki asked for clarification on the moratorium of all the Sports Core capital expenditures. He spoke about grant money of which we have half right now and may have to potentially return if unused for a certain period of time. Village Manager Ginex made a clarification to statements Finance Director Jason Paprocki has made in regards to the grant money. Motion by Trustee Manzo, seconded by Trustee Yusuf that the Village Board adopts Ordinance 2019-BU-EX-S-1586 “An Ordinance Adopting the Budget of the Village of Oak Brook for 2020”. ROLL CALL VOTE: Ayes: 6– Trustee Baar, Cuevas, Manzo, Saiyed, Tiesenga, Yusuf Nays: 0– Manzo Abstain: 0 – None Absent: 0 – None Motion Carried VILLAGE OF OAK BROOK MINUTES Page 10 of 12 REGULAR MEETING OF December 10, 2019 2. ORDINANCE 2019-WA-G-1156, An Ordinance Amending Chapter 5 of Title 8 of the Village Code of the Village of Oak Brook, Illinois Relating to Water Charges Which Establishes Water Rates for Fiscal Year 2020 Trustee Tiesenga acknowledged the fact that the water rates are not something that the Board just makes but that the Village uses a consulting company that is doing an excellent job providing these calculations. Trustee Cuevas stated that residents are complaining about not being able to afford to water lawns or run the sprinkles. He explained that the water is not coming from the Village of Oak Brook but it is coming from Lake Michigan and that rates are dictated by Cook County. Trustee Yusuf suggested that the Village puts something on the website showing a comparison of the Village’s water rates with the surrounding communities in order to make it clear for residents that they are not the only ones facing the issue. President Lalmalani asked IT Director Fox to put something on the website in regards to the water rates for residents to understand that this is a problem that is effecting everyone using Lake Michigan water. Motion by Trustee Manzo, seconded by Trustee Yusuf that the Village Board adopts Ordinance 2019-WA-G-1156, “An Ordinance Amending Chapter 5 of Title 8 of the Village Code of The Village of Oak Brook, Illinois Relating to Water Charges” which establishes water rates for fiscal year 2020. ROLL CALL VOTE: Ayes: 6– Trustee Baar, Cuevas, Manzo, Saiyed, Tiesenga, Yusuf Nays: 0– Manzo Abstain: 0 – None Absent: 0 – None Motion Carried C. 2019 Additional Public Safety Pension Funding Finance Director Paprocki explained the amounts and where the contributions would be coming from. Trustee Tiesenga made statements in support of the funding and Finance Director Paprocki memo. He also spoke about the unresolved pension consolidation sweeteners and the millions of dollars that will have an effect in the future. Trustee Baar endorsed the Board continuing its responsibility to fund pensions at a 100% and not to put it off for future generations. Motion by Trustee Manzo, seconded by Trustee Baar that the Village Board adopts the Nyhart 2019 recommended contributions of $2,057,112 to the Police Pension Fund and $2,150,924 to the Fire Pension Fund and make additional contributions to meet these amounts. ROLL CALL VOTE: Ayes: 6– Trustee Baar, Cuevas, Manzo, Saiyed, Tiesenga, Yusuf Nays: 0– Manzo Abstain: 0 – None VILLAGE OF OAK BROOK MINUTES Page 11 of 12 REGULAR MEETING OF December 10, 2019 Absent: 0 – None Motion Carried 11. INFORMATION & UPDATES Village Manager Village Manager Ginex stated that this past year he has been a pivotal year for the Village. He explained that a lot of work has gone into this past year, thanked the Board for their support and patience. He also thanked the Department Directors and theirs staff for their hard work and dedication. He wished everybody a very Merry Christmas and a Happy New Year. Village Clerk Village Clerk Pruss read the 2020 Census and Confidentiality statement. She stated that this information will also be kept on the Village’s website and that she will have forms at the Village Hall in case residents do not want to go on online. She also reminded everyone that they must answer the consensus this year. Trustees Trustee Tiesenga reminded everyone of Trustee Yusuf’s warnings of being careful this time of year because the days are getting shorter and it is dark earlier. He also asked everyone to exercise caution in light of Christmas time and proceeded to communicate the decision recently made by the 7th Circuit Court regarding the case of Clarisha Benson vs. Fannie May Confections Brands. He wished everyone a Merry Christmas. Trustee Manzo stated that it was great to see Trustee Tiesenga and Danielle getting along and is glad they were able to beyond the past issues. He also informed everyone that although he voted against the R.H. he has high hopes for its success and his concerns to be unfounded regarding parking and the traffic in the area. He continued by saying that he believes the R.H. to be a wonderful addition to the Village of Oak Brook and wished everyone a very Merry Christmas and aa Happy New Year. He concluded his statement by reminding everyone to stay safe and that Jesus is the reason for this season. Trustee Baar commended the Public Works Department for doing an amazing job during a tremendously difficult leaf season. He also commended Village staff for the quarterly Oak Brook report and all Department Heads for providing great information and success. He expressed his gratitude towards a town that has such tremendous resources, staff that is second to none, and wished everyone Happy Holidays. Trustee Cuevas wished everyone a safe and happy holiday season. Trustee Saiyed wished everyone a safe and happy holiday season. Trustee Yusuf wished everyone a wonderful and safe holiday season. He touched on Trustee Tiesenga’s earlier points regarding Springfield. He gave his condolences to the Hays family and wished Public Works Director Patchin a speedy and complete recovery. Village Attorney Village Attorney Castaldo wished everyone Happy Holidays and Happy New Year. E. Village President VILLAGE OF OAK BROOK MINUTES Page 12 of 12 REGULAR MEETING OF December 10, 2019 None IT Director Fox wished everyone Happy Holidays, Merry Christmas and a Happy New Year. Public Works Superintendent Valent reminded everyone that Friday is the last day of leaf pick up and that it is time to convert all the equipment in preparation for the changing season. He thanked the staff for accommodating the early snow for the 2nd year in the row and wished everyone a Merry Christmas and a Happy New Year. Golf Manager/Superintendent Creed wished everyone Happy Holidays and a Happy New Year. Head Librarian Post wished everyone a Happy Holiday and a Happy New Year. Community Development Director Budzikowski wished everyone Happy Holidays. 12. ADJOURNMENT Motion by Trustee Saiyed seconded by Trustee Manzo to adjourn the Regular Meeting of the Board of Trustees at 10:29 pm. VOICE VOTE: Motion carried. ATTEST: /s/ Charlotte K. Pruss Charlotte K. Pruss Village Clerk