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Agenda - 01/14/2020 - Board of TrusteesBOT AGENDA Page 1 BOARD OF TRUSTEES MEETING SAMUEL E. DEAN BOARD ROOM BUTLER GOVERNMENT CENTER 1200 OAK BROOK ROAD OAK BROOK, ILLINOIS 630-368-5000 REGULAR MEETING TUESDAY, JANUARY 14, 2020 7:00 P.M. 1. CALL TO ORDER 2. ROLL CALL 3. PRESIDENT’S OPENING COMMENTS A. Unit Citation Presentation Police & Fire 4. RESIDENT/VISITOR COMMENT 5. APPROVAL OF MINUTES A. Regular Board of Trustees Meeting of December 10, 2019 6. CONSENT AGENDA: All items on the Consent Agenda are considered to be routine in nature and will be enacted in one motion. There will be no separate discussion of these items unless a Board member so requests, in which event, the item will be removed from the Consent Agenda and considered as the first item after approval of the Consent Agenda. A. Accounts Payable Manzo/Yusuf Period Ending December 30, 2019 - $ 1,011,177.77 Period Ending in January 9, 2020 - $ 2,048,945.20 Significant Items included in Above: 1) LEGAL SERVICES: a) Ottosen Britz Kelly Copper Gilbert & DiNolfo, Ltd., - Legal Services – November, 2019 $10,500.00 – (FY19 YTD - $37,722.77) b) Rathje Woodward, LLC - Legal Services – November 2019 - $2,894.50 c) Rathje Woodward, LLC - Legal Services - December 2019 - $1,019.25 - (FY19 YTD - $50,621.82) d) Lamp Law LLC - Legal Services - October, 2019 - $3,333.33 e) Lamp Law LLC - Legal Services – November, 2019 - $3,333.33 - (FY19 YTD - $26,666.64) TOTAL LEGAL BUDGET FOR 2019 IS - $260,548.19 2) Sterling Codifiers - $500.00 3) Air One Equipment, Inc. - Fire Department Uniforms - Invoice # 151090P - $21,161.00 4) BCBS HMO – Health Care Services – January 2020 - $37,581.09 5) BCBS PPO – Health Care Services - December 2019 - $290,306.34 6) Burke, LLC – 2019 Water Main Improvements – Pay Request #5 - $474,097.96 7) Christopher B. Burke Engineering, LTD. – Harger Rd Project - Invoice #155259 - $ 35,460.75 BOT AGENDA Page 2 8) Christopher B. Burke Engineering, LTD – 16th St. Resurfacing Project- Invoice #155260 - $ 40,214.56 9) DuPage Water Commission - November 2019 - $289,263.94 10) DuPage Water Commission - December 2019 - $294,383.04 11) Oak Brook Fire Pension Fund- December 2019 – Additional Contribution - $ 83,908.82 12) Oak Brook Police Pension Fund – December 2019- Additional Contribution - $ 126,512.38 13) IRMA- 2020 Annual Contribution - $240,564.00 14) Professional Paving & Concrete Company, Inc.-Oak Brook Golf Club - Invoice #19-10-2161- $ 21,670.00 15) Paramedic Services of Illinois – Paramedic Services - $59,584.30 16) R. Smits & Sons The Farm, LLC- Leaf Disposal -$30,247.00 17) ZOLL Medical Corporation- Oak Brook Fire Department – Invoice # 2984297- $30,300.12 18) 1311,LLC- TIF Note Interest & Principal - $53,090.00 19) Mary Riordan - TIF Note Interest & Principal - $53,090.00 20) St. Paul Fire and Marine Insurance Company - TIF Note Interest & Principal - $132,725.00 B. Approval of Payroll for Pay Period Ending: Manzo/Yusuf 1. December 14, 2019 - $884,945.46 2. December 28, 2019 - $ 800,670.43 C. Ordinances & Resolutions 1. RESOLUTION 2020-IT-GIS-AG-R-1844, A Resolution Approving the Waiver of Competitive Bidding and Authorizing the Extension of an Agreement By and Between the Village of Oak Brook and Municipal GIS Partners, Inc. to Provide GIS Staffing Services. Tiesenga 2. RESOLUTION 2020-MRKTG-AG-R-1845, A Resolution Approving the Waiver of Competitive Bidding and Authorizing a Retainer Fee Services Agreement for Advertising and Marketing Services By and Between the Village of Oak Brook and Point B Communications Manzo/ Saiyed 3. RESOLUTION 2020-LY-PG-R-1846, A Resolution Approving the Waiver of Competitive Bidding and Authorizing the Purchase of Library Books From Authorized Distributors Tiesenga 4. RESOLUTION 2020-SC-GOLF-PG-R-1847, A Resolution Approving the Waiver of Competitive Bidding and Authorizing the Purchase of Golf Merchandise for Resale Manzo/Saiyed 5. RESOLUTION 2020-PP-S-1591, An Ordinance Authorizing the Electronic Auction or Broker, Donation or Disposal of Personal Property Owned By the Village of Oak Brook Surplus Lalmalani 6. RESOLUTION 2020- IDOT-FUND-R-1850, A Resolution Regarding an Intergovernmental Agreement Between the Village of Oak Brook, Illinois and the State of Illinois Department of Transportation in Relation to Funding of Section Number17-00049-00-Pv for Improving an Intersection at North York Road and Harger Road with New Underpass Structure at Salt Creek Trail Tiesenga 7. Ordinance 20-LC-AL-G-1157, An Ordinance Amending Title 4, Chapter 1, Section 8a of the Village Code of the Village of Oak Brook, Illinois by Decreasing by One to Thirty-Four The Number of Authorized Class A-1 Liquor Licenses and by Decreasing by One to Zero the Number of Authorized Class J Liquor Licenses Lalmalani D. Village of Oak Brook - Monthly Financial Reports - November 30, 2019 Manzo/Yusuf E. Sports Core Loan Baar/Cuevas/ Manzo 7. ITEMS REMOVED FROM CONSENT AGENDA BOT AGENDA Page 3 8. BOARD & COMMISSION RECOMMENDATIONS A. 616 Enterprise Sign Variation - To Allow the Placement of a Wall Sign on the Center Facade of the Screening Equipment of the Building Baar/Yusuf 9. UNFINISHED BUSINESS A. Ordinances & Resolutions 1. ORDINANCE 2020-ZO-PUD-EX-S-1592, An Ordinance Approving the Planned Development Proposal for Restoration Hardware (R.H.) Retail Furniture Gallery/Restaurant - 1300 22nd Street Baar/Manzo 10. ACTIVE BUSINESS A. Ordinances & Resolutions 1. RESOLUTION 2020-IGA-OBPKD-POOL-TEN&SOC-EX-R-1849, A Resolution Approving and Authorizing an Intergovernmental Agreement Between the Village and the Park District Relating to the Operation of The Village’s Swimming Pool, Tennis & Soccer Saiyed/Manzo 11. INFORMATION & UPDATES A. Village Manager B. Village Clerk C. Trustees D. Village Attorney E. Village President 12. ADJOURNMENT In accord with the provisions of the American with Disabilities Act, any individual who is in need of a reasonable accommodation in order to participate in or benefit from attendance at this public meeting should contact the Butler Government Center (Village Hall), at 630-368-5010 as soon as possible before the meeting date or for TDD response (630) 990-2131 as soon as possible before the meeting date.