Agenda - 01/28/2020 - Board of TrusteesBOT AGENDA Page 1
BOARD OF TRUSTEES MEETING
SAMUEL E. DEAN BOARD ROOM
BUTLER GOVERNMENT CENTER
1200 OAK BROOK ROAD
OAK BROOK, ILLINOIS
630-368-5000
REGULAR MEETING
TUESDAY, JANUARY 28, 2020
7:00 P.M.
Manzo/
Yusuf
1.CALL TO ORDER
2.ROLL CALL
3.PRESIDENT’S OPENING COMMENTS
A.Swearing In of Police Sergeant
4.RESIDENT/VISITOR COMMENT
5.APPROVAL OF MINUTES
A.Regular Board of Trustees Meeting of January 14, 2020
6.CONSENT AGENDA:
All items on the Consent Agenda are considered to be routine in nature and will be enacted in one motion.
There will be no separate discussion of these items unless a Board member so requests, in which event,
the item will be removed from the Consent Agenda and considered as the first item after approval of the
Consent Agenda.
A.Accounts Payable for Period Ending January 23, 2020 - $ 1,013,820.69
Significant Items included in Above:
1)LEGAL SERVICES:
a.Ottosen Britz Kelly Cooper Gilbert & Dinolfo, LTD. - Legal Services – December, 2019 -
$10,500.00 (FY19 YTD - $48,222.77)
b.Clark, Baird, Smith, LLP – Legal Services – December 2019 - $970.00
(FY19 YTD - $46,572.00)
c.Lamp Law LLC - Legal Services -December, 2019 - $3,333.00
(FY19 YTD - $29,999.64)
TOTAL LEGAL BUDGET FOR 2019 IS $ 294,000
TOTAL LEGAL BILLS PAID FOR 2019- YTD - $275,351.19
2)Burke, LLC – Salt Storage Facility and Final Site Work- Pay Request #1 – $104,218.86
3)Christopher B. Burke Engineering, LTD – Harger Rd. Bike Path Connection Project -
$39,399.75
4)Du-Comm – Quarterly Shares (February through April) – Fire Department - $43,954.25
5)Du-Comm – Quarterly Shares (February through April) – Police Department - $114,412.00
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6) DuPage County- Police Department- Equipment Replacement Contribution, Operating
Expenses and Cutover Costs -$26,052.87
7) IRMA – December 2019 - $34,073.73
8) BCBS HMO – Health Care Services – February, 2020 - $37,604.54
9) K-Five Construction – Project# 19103- Resurfacing 16th Street - $160,700.87
10) Paramedic Services of Illinois –Paramedic Services- January 2020 -$ 59,383.20
11) DCVP-Co-Op Advertising – October-December 2019 $ 65,705.00
12) DCVP Quarterly Dues, 25% of 1% - 2019 Fourth Quarter- $ 29,106.89
TOTAL DUPAGE CONVENTION & VISITORS BUREAU BUDGET FOR 2019 -$459,000
TOTAL PAID FOR 2019 - $513,938.74
B. Approval of Payroll for Pay Period Ending January 11, 2020- $ 906,783.07 Manzo/
Yusuf
C. Ordinances & Resolutions
1) RESOLUTION 2020-GOLF-EQUIP-PO-R-1848, A Resolution Approving the Waiver of
Further Bidding and Authorizing the Purchase of Golf Maintenance Mowers and Tractor
Manzo
/Saiyed
2) RESOLUTION 2020-PW-MSQTO-ABATE-AG-R-1852, A Resolution Approving the Waiver
of Competitive Bidding and Authorizing and Amendment to the Contract by and Between the
Village of Oak Brook and Clarke Environmental Mosquito Management, Inc., to provide
Mosquito Abatement Services
Tiesenga
3) ORDINANCE 2020-ZO-V-EX-S-1594, An Ordinance Granting a Variation from the
Provisions of Section 13-11-10 Of Title 13 of the Village of Oak Brook Municipal Code to
Allow the Placement of a Wall Sign on the Center Facade of the Screening Equipment of the
Building - 616 Enterprise
Baar/Yusuf
4) RESOLUTION 2020-SC-GOLF-BAR-EQUIP-CNTRCT-R-1853, A Resolution Approving the
Waiver of Competitive Bidding and Authorizing the Village to Award and Enter Into a Contract
With Chicago Bar Shop for Golf Clubhouse Bar Equipment Purchase, Design and Build Out
Manzo
/Saiyed
5) RESOLUTION 2020-SC-GOLF-LNGE-CNTRCT-R-1854, A Resolution Approving the
Waiver of Competitive Bidding and Authorizing the Village to Award and Enter Into a Contract
With Nu Vision, Inc., for the Golf Clubhouse Lounge Renovation Project
Manzo
/Saiyed
6) ORDINANCE 2020-PP-S-1596, An Ordinance Authorizing the Sale Through Electronic
Auction or Broker, Donation or Disposal of Certain Items of Personal Property Owned by the
Village of Oak Brook Surplus (IT Department)
Lalmalani
7) RESOLUTION 2020-PW-FPD-LC-AG-R- 1858, A Resolution Approving a License
Agreement By and Between the Forest Preserve District of DuPage County and the Village of
Oak Brook Providing for the Construction of Parking Lot Entrance and Trail Improvements
Within a Portion of York Woods Forest Preserve
Tiesenga
D. Village of Oak Brook – Monthly Financial Reports – December 2019 Manzo/
Yusuf
E. Underground Facilities Location and Marking of Village Owned Utilities Tiesenga
7. ITEMS REMOVED FROM CONSENT AGENDA
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8. UNFINISHED BUSINESS
A. Ordinances & Resolutions
1. ORDINANCE 2020-ZO-V-EX-S-1593, An Ordinance Amending Ordinance 2014-ZO-V-EX-
S-1403 of the Village of Oak Brook (Park District Lighting)
Manzo
/Tiesenga
2. ORDINANCE 2020-AG-OBPD-S-1595, An Ordinance Approving and Authorizing the
Execution of a Long-Term Lease Agreement for the Property Commonly Referred to as The
Kensington Road Surface Parking Lot, Oak Brook, Illinois 60523
Manzo
/Tiesenga
9. ACTIVE BUSINESS
A. Ordinances & Resolutions
1. RESOLUTION 2020-AG-OBPD-LN-R -1855 A Resolution Approving an IGA Between the
Village of Oak Brook and the Park District Providing for a Loan from the Hotel/Motel Fund
Manzo
/Tiesenga
2. RESOLUTION 2020-POLO-AG-R-1856, A Resolution Approving a License Agreement
Between the Village of Oak Brook and Pineoak Partners, LLC For The 2020 Polo Season.
Baar
/Tiesenga
B. Regulation of Future Development Set-backs and Parking Concerns at the Mall Manzo
/Saiyed
10. INFORMATION & UPDATES
A. Village Manager
B. Village Clerk
C. Trustees
D. Village Attorney
E. Village President
11. ADJOURN TO CLOSED SESSION, For the purpose of discussing (1) minutes of meetings lawfully
closed under this act, (2) to consider probable litigation against or by the Village, pursuant to 2(c)(21),
2(c)(11) of the Illinois Open Meetings Act, respectively.
12. ADJOURNMENT
In accord with the provisions of the American with Disabilities Act, any individual who is in need of a
reasonable accommodation in order to participate in or benefit from attendance at this public meeting
should contact the Butler Government Center (Village Hall), at 630-368-5010 as soon as possible before
the meeting date or for TDD response (630) 990-2131 as soon as possible before the meeting date.