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R-1853 - 01/28/2020 - GOLF - Resolutions ITEM 6.C.4 p F At 109 O O e - e G O V 9C�CDUN'0�\�\ AGENDA ITEM Regular Board of Trustees Meeting of January 28, 2020 SUBJECT: Award of Contract- Golf Bar/Equipment Renovations FROM: Sean Creed, Golf Course Superintendent/Manager JG BUDGET SOURCE/BUDGET IMPACT: Golf Club General Operations (831) - $189,071 RECOMMENDED MOTION: I move for passage of Resolution 2020-SC-Golf-Bar-Equip- R-1853, and that the Village Board waive the bidding process and award a contract to Chicago Bar Shop, Chicago,Illinois,in the not to exceed amount of$189,071, for the design and build out of a bar which would include all of the necessary bar equipment and keg storage area Bac ground/Histor^ Staff recommends that the Village Board awards a contract in the not to exceed amount of $189,071, to Chicago Bar Shop, Chicago, Illinois, for providing equipment, design, and construction of a bar.After many meetings staff is recommending the placement of the bar next to the kitchen operation to save on future staffing needs and to better serve our customers anytime of the day. Its position also helps with all of the utilities that will be needed,plumbing, electrical etc. This will be the third phase of our 3 year strategic golf clubhouse infrastructure improvements. The first two phases were very successful and very budget conscience. Both of those phases were payed for by end users using the surcharge fund. At this time staff feels we can stay within our surcharge balance of approximately $350,000. The improvements will include total renovations of our lounge area which will include adding a bar that will be able to service our patio as well, a conversational fireplace area, door,window and trim replacement, ceiling enhancements with additional modern lighting. New flooring and furniture throughout will also be done. We feel adding the bar element will be two fold. One it will clean up how food and beverages will be ordered taking the pressure off the current flow and sometimes very crowded window area. Second we felt by adding the bar element it will pave the road for more usage whether it's increased dining hours or private parties the bar will give us a professional means of servicing our customers. Recommendation: I move that the Village Board award a contract to Chicago Bar Shop, Chicago, Illinois, for $189.071 for golf clubhouse bar equipment purchase, design and build out. 1?7 CHICAGp BID ! H Q P DATE: 1/19/2020 INVOICE# 200117 921 W Armitage Ave Chicago, IL 60614 Phone: 312-473-2277 CUSTOMER SHIP TO Oak Brook Golf Course 2606 York Road Oak Brook, IL 60523 REQUISITIONER SHIP VIA F.O.B. SHIPPING TERMS ITEM# DESCRIPTION QTY UNIT PRICE TOTAL 0.00 1 Front and Back Bar 1 75,000.00 75,000.00 0.00 2 Bar Equipment and Walk-In Cooler 1 40,071.15 40,071.15 0.00 3 General Contractor Estimate 1 73,000.00 73,000.00 (Plumbing, Electrical, Carpentry, Walls 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 SUBTOTAL $188,071.15 Other Comments or Special InstrucRATE tions TAX 0.00% TERMS: —_--- Down payment of 50%of the contract price is due at time of receipt of order. TAX Balance due at time of delivery. If this contract is not installed by Chicago Bar Shop, balance must be paid full by Freight $1,000.00 time of delivery. Work in progress cannot be changed without a written change order. TOTAL $189,071.15 All architectural woodwork is guaranteed for a period of one year. Payment Balance: Please Pay Now: Estimate 4 01/17/2020 Stuever Sons,Ina . . Beverage Systems Project: From: Oak Brook Golf Club - Chicago Bar Stuever&Sons, Inc. Shop Tim Stuever 2606 York Rd 22w010 Byron Oak Brook, IL 60523 Addison, IL 60101 6303078787 6306882165 (Contact) Job Reference Number:TIMAQ787 Item Qty Description 1 SCOPE: WALK-IN COOLER INSTALLED IN BASEMENT. LINES RAN THOUGH CART ROOM UP TO NEW TAP AREA. TANK OF CO2 REQUIRED FOR MOST BEERS.TAIVK OF 75/25 BEER GAS FOR GUINNESS. 2 1 ea WALK IN COOLER,REMOTE U.S. Cooler Model No. 6X8X6'7 LED 4' cooler/freezer light fixture Kason part#1810LC4000 CA Prop 65. Walk-In Cooler: 8'-0"X 6'-0"X 6'-7" -4" urethane, stucco embossed galvalume 26 gauge exterior, stucco embossed galvalume 26 gauge interior, nsf approved. *NOTE* No floor Door, 34 in. X 68 in.; med temp inside, without floor,Vert-Ergo handle, LED light, LED thermometer switch, door closure and adjustable spring-loaded hinges, hinge right 2'0"from left corner on front length wall , with U.S. Cooler Logo 1/8" Exterior Kick plate for 34" door, 32" high. (ncludes exterior door frame legs) 1/8" Interior Kick plate for 34" door, 32" high. Cooling Unit Promo Test Assembly, packaging, and handling-4' x 4' Skid ITEM TOTAL: $4,829.02 3 1 ea REFRIGERATION COMPONENTS United Refrigeration Model No. 2/3HP COPE C/U 2/3HP EMT R404A 208-230/1 W/REC 1 ea EVAP TRENTON PRE-ASSEM EVAP W/PSC M/T R404A 115V***** for use with R404A ONLY***** Includes the following mounted and wired -TXV Initial: Oak Brook Golf Club-Chicago Bar Shop Page 1 of 6 Stuever&Sons, Inc. 01/17/2020 Item Qty Description - Liquid Line Solenoid -Thermostat Dimensions: 30-1/4"W x 15" D x 15-7/8" H Capacity(+20F SST/10F TD):5,500 BTU H,950 CFM Connections: 3/8" IDS Liquid, 5/8 IDS Suction Drain fitting: 3/4 MPT/FL Total amps: PSC motor 1.0(100w)Shipping weight:47 lbs ITEM TOTAL: $1,765.43 4 1 ea DRAFT BEER/WINE DISPENSING TOWER Micro Matic USA Model No. METRO-T-8PSSKR . .' Metropolis "T" Draft Beer Tower, countertop, 24"W x 16"H,glycol- cooled (Kool-RiteT"" integrated module), (8) 304 stainless steel faucets (handles not included), 2-1/2" OC, 12"faucet clearance, 304 stainless steel product lines & leak-proof shanks, includes cooling block& copper coolant lines, mounting gaskets& hardware provided, 4" dia. column with 6" dia. base, polished stainless steel finish, NSF 1 ea 1 year parts& labor warranty, standard ITEM TOTAL: $1,155.76 5 1 ea DRIP TROUGH Micro Matic USA Model No. DP-MET-T-24GR-Z Drip Tray Trough, surface mount, 24"W x 8-1/2"D, integral glass rinser (NSF-certified), perforated stainless steel screen, 5/8" O.D. drain, includes cutout for Metropolis "T" draft tower, stainless steel construction 1 ea 1750352C In-Line Water Regulator, 15 PSI 1 ea WD-025 3/8" In-line Flow Control Shut Off 1 ea P1451214FS John Guest 3/8"x 1/2" BSP Fitting 1 ea 1238-055 John Guest 3/8"Stem x 3/8" Barb Elbow ITEM TOTAL: $427.69 6 50 ea BEVERAGE TRUNK HOUSING Micro Matic USA Model No. CD1642-BF Barriermaster Flavorlock Trunk Line, 1/4" I.D., (6) products with (2) glycol lines, color-coded tubing, aluminum foil cold transfer wrap, NSF Footage may change upon final bar location. ITEM TOTAL: $618.00 7 4 ea COOLER EQUIPMENT Stuever and Sons Model No. STU-2FLOPAC 2-way pump panel. Includes regulator, fob, beer drop, air drop, beer pump and all stainless fittings ITEM TOTAL: $2,300.00 8 8 ea DRAFT BEER SYSTEM PARTS Micro Matic USA Model No. 7485BS D System Keg Coupler, chrome-plated brass body& 304 stainless steel probe, black ITEM TOTAL: $289.36 Initial: Oak Brook Golf Club-Chicago Bar Shop Page 2 of 6 Stuever&Sons, Inc. 01/17/2020 Item Qty Description 9 1 ea DRAFT BEER SYSTEM POWER PACK ­'V Micro Matic USA Model No. MMPP4301 Pro-Line'"' Draft Beer System Power Pack, air-cooled, 30"W x 18"D x 27- f" 7' 3/4"H, (1) 80 gph vane circulating pump with 1/3 HP motor, 11.5 gallon t capacity glycol bath with exterior sight glass, digital thermostat, insulated cabinet with cover, R134a, 2,300 BTIJ, 1/3 HP compressor, 115v/60/1-ph, 12.1 amps, NEMA 5-15P,cETLus 1 ea 18 months on parts&one (1)year on labor.The compressor&start components are warrantied for an additional three & one-half(3-1/2) years, standard ITEM TOTAL: $1,960.76 10 4 ea DRAFT BEER SYSTEM PARTS Micro Matic USA Model No. 60703 In Polar Flo Propylene Glycol- 1 Gallon ITEM TOTAL: $151.80 11 1 ea CO2 REGULATOR Micro Matic USA Model No. 942 Soft Drink Regulator- CO2 Primary-Operating Pressure 110 MAX f ITEM TOTAL: $80.50 12 1 ea CO2 REGULATOR -� Micro Matic USA Model No. 942 Soft Drink Regulator- CO2 Primary-Operating Pressure 110 MAX 1/7 Nt ITEM TOTAL: $80.50 13 1 ea DRAFT BEER SYSTEM PARTS Micro Matic USA Model No. IK-4A Dispense System Mini-Installation Kit, 1/4", glycol cooled, includes: 20 - stepless clamps (105SL) 20-stepless clamps ('140SL) 20-single ear clamps (1314) 30-single ear clamps(1317) 10- 1/4" stainless steel tailpiece (526BS-304) 10-stainless steel splicer 1/4"x 1/4" (SSS-B2) 2 - stainless steel elbow 3/8" x 3/8" (SSE-C2) 12 ft- pre-wrapped glycol lines (CDI-GLY-2) 1-2"foam installation tape (ES-IT30) ITEM TOTAL: $155.25 14 1 ea EQUIPMENT STAND Micro Matic USA Model No. PPR-362448 Power Pack Rack, 36"W x 24"D x 48"H, (2)fixed shelves(1500 Lb. capacity per shelf), welded aluminum construction, 1-1/2" square tubular uprights &cross braces, adjustable feet, NSF (fully assembled) One shelf for glycol. One for cooler refrigeration ITEM TOTAL: $327.75 Initial: Oak Brook Golf Club-Chicago Bar Shop Page 3 of 6 Stuever&Sons, Inc. 01/17/2020 Item Qty Description 15 2 ea BACK BAR CABINET,REFRIGERATED Micro Matic USA Model No. MBB94GS-E Pro-LineT"° E-Series'" Refrigerated Back Bar Cabinet, three-section, 95- j ; = 1/2"W, self-contained refrigeration, (39.2) cu ft. interior capacity, (3) hinged glass doors with locks, (2) flat shelves & (4) divider shelves, adjustable digital thermostat, interior lighting, front ventilated, automatic condensate evaporator, stainless steel interior walls& floor, stainless steel top&exterior, R134a, 1/3 HP, 115v/60/1-ph, 6.5 amps, NEMA 5-15P,cETLus, ETL-Sanitation, ENERGY STAR® 2 ea Micro Matic Pro Line Warranty: 3 years parts& labor, 5 year compressor warranty(parts only), standard (All warranty work is handled through Micro Matic certified Service Agents) 2 st CAS-36CH Channel Bar Set, for models up to MDD94, (3) channel bars <Alternate> 25-1/4" long x 3"W, (2) 3" diameter wheels per channel, (1) locking wheel per channel,4" mounted height, 1/2"-13 mounting bolt thread, includes: bolts, washers, locking washers ITEM TOTAL: $9,142.54 D1 1 ea NA Custom Model No. NA Trash Receptacle Placeholder D2 2 ea BLENDER STATION s a Krowne Metal Model No. KR18-18BD Royal 1800 Series Underbar Blender Station,with dump sink, 18"W x 24"D (to match speedrail depth), 7" deep sink(bowl,4" O.0 splash mount Royal Series faucet with swing spout, 9"D recessed blender shelf with utility box mounted underneath (GFCI receptacle required), stainless steel construction, stainless steel legs with adjustable plastic bullet feet, NSF 2 ea 6-1/2" High Backsplash, standard 2 ea 30-160 Perforated Basket, 6"deep,for 10"x 14" & 10"x 12" dump sinks, plastic 2 ea KR-311 Royal Series Side Splash, left side ITEM TOTAL: $1,612.56 D3 1 ea ICE BIN Krowne Metal Model No. KR18-24-10 ,r Royal 1800 Series Underbar Ice Bin/Cocktail Unit, built-in 10-circuit ' cold plate, 24"W x 19"D O.A., 80-Ib capacity, 12" deep stainless steel bin liner, 1/2" drain, includes bottle wells, stainless steel top, front, & sides, stainless steel legs with adjustable plastic bullet feet, NSF 1 ea 6-1/2" High Backsplash, standard 1 ea SC24F Underbar Ice Bin Cover, full,for 24"W ice bin without bottle wells, stainless steel 1 ea RS-24 Royal Series Single Speed Rail, built-in, 24"W x 5"D, sound deadened bottom, stainless steel construction, NSF ITEM TOTAL: $1,310.83 D4 3 ea DRAINBOARD Initial: Oak Brook Golf Club-Chicago Bar Shop Page 4 of 6 Stuever&Sons, Inc. 01/17/2020 Item Qty Description Krowne Metal Model No. KR18-GS24 Royal 1800 Series Underbar Drainboard,free standing, 24"W x 19"D, embossed top with 1" drain, stainless steel construction, stainless steel legs with adjustable plastic bullet feet, NSF 3 ea 6-1/2" High Backsplash, standard 3 ea RS-24 Royal Series Single Speed Rail, built-in, 24"W x 5"D, sound deadened bottom, stainless steel construction, NSF ITEM TOTAL: $1,389.48 D5 1 ea UNDERBAR SINK UNITS Krowne Metal Model No. KR18-63C Royal 1800 Series Underbar Sink Unit,three compartment, 72"W x 19"D, 10" wide x 14" front-to-back x 10"deep compartments, 18" embossed drainboards on left& right, splash mount Royal Series faucet with swing spout (low lead compliant), apron on front&sides, (3) removable overflow standpipes, stainless steel construction, stainless steel legs with adjustable plastic bullet feet, NSF 1 ea 6-1/2" High Backsplash, standard ITEM TOTAL: $1,245.11 D6 1 ea ICE BIN Krowne Metal Model No. KR18-36-10 Royal 1800 Series Underbar Ice Bin/Cocktail Unit, built-in 10-circuit cold plate, 36"W x 19"D O.A., 115-Ib capacity, 12" deep stainless steel bin liner, 1/2" drain, includes bottle wells, stainless steel top, front, & sides, stainless steel legs with adjustable plastic bullet feet, NSF 1 ea 6-1/2" High Backsplash, standard 1 ea SC36F Underbar Ice Bin Cover,full, for 36"W ice bin without bottle wells, stainless steel 1 ea RS-36 Royal Series Single Speed Rail, built-in, 36"W x 5"D, sound deadened bottom, stainless steel construction, NSF ITEM TOTAL: $1,467.12 D? 1 ea HAND SINK Krowne Metal Model No. KR18-12DST Royal 1800 Series Underbar Hand Sink Unit,free standing, 12"W x 24"D x 36-1/2"H O.A. (to match speedrail depth), 10"W x 12"D front-to-back x 7" deep sink bowl,4" OC splash mount Royal Series faucet with swing spout (low lead compliant), built-in soap &towel dispenser, stainless steel construction, stainless steel legs with adjustable plastic bullet feet, NSF 1 ea 6-1/2" High Backsplash, standard ITEM TOTAL: $728.64 Initial: Oak Brook Golf Club-Chicago Bar Shop Page 5 of 6 Stuever&Sons„Inc. 01/17/2020 Merchandise $31,038.10 Freight $750.00 Cooler Installation $1,450.00 Refrigeration Installation $1'800'00 Beer System Installation and $2,550.00 Equpment delivery Tax 8% $2,483.05 Total $40,071.15 Labor is an early estimate.May slightly change upon final billing Bar equipment is deliver and set in place.All final connections by others. By Others: All Electrical Requirements All Plumbing Requirements All Permit Requirements Dumpster or Trash Removal 50%Deposit on Acceptance 50%on Completion I have authority to order the work outlined above.I agree that Seller retains title to equipment/materials furnished until final payment is made.IF payment is not made as agreed,Seller can remove said equipment/materials at Seller's expense.Any damage resulting from said removal shall not be the responsibility of the seller. Acceptance: Date: Printed Name: Initial: Oak Brook Golf Club-Chicago Bar Shop Page 6 of 6 丁HE VILLAGE OF OAK BROOK C00K AND DUPAGE COUN丁 lES,:LLINO:S RESOLU丁 10N 2020‐SC―GOLF…BAR―EQUIP‐CNttRC丁 ―R-1853 A RESOLU丁 !ON WAIViNG COMPE丁 1丁 !VE BIDD:NG AND APPROVING AND AUttHOR!ZiNG ttHE EXECU丁 10N OF A CONTRACtt FOR ttHE PURCHASE AND!NSttALLA丁 10N OF GOLF BAR/EQU!PMENtt BY AND BEttVVEEN ttHE V:LLAGE OF OAK BR00K AND CHICAGO BAR SHOP GOPAL G.LALMALANI,Village President CHARLOT~「EK.PRUSS,Village Clerk JOHN BAAR PHILIP CUEVAS MICHAEL MANZO MOIN SAIYED EDWARD丁 IESENGA ASIF YUSUF Village Board Published in pamphlet forrn by authority of the President and the Board of Trustees ofthe Vi∥age of Oak BЮ ok on this the 28th day of January 2020 Resolution 202GSC-GOLF-BAR-EOUIP-CNTRCT-R-1 853 CoNTMCT WITH CHICAGO BAReSHOP RESOLUTION 2020.SC.GOLF-BAR.EOUIP-CNTRCT.R.l 853 A RESOLUTION WAIVING COi'PETITIVE BIDDING AND APPROVING AND AUTHORIZING THE EXECUTION OF A CONTRACT FOR THE PURCHASE AND INSTALLATION OF GOLF BAR/EQUIPMENT BY AND BETWEEN THE VILLAGE OF OAK BROOK AND CHICAGO BAR SHOP WHEREAS, the Village is seeking to undertake renovations at the golf clubhouse bar area including the design, building and delivery of bar equipment and walk-in cooler (the '\,Vork"); and WHEREAS, after reviewng companies offering such services, Village staff recommended the village contract with Golf Bar Shop due to their ability to perform the work and chicago Bar shop's superior reputation for providing high-quality workmanship; and WHEREAS, Village staff recommends waiver of competitive bidding for the project in order to ensure the Work meets the requirements of the Village including the requirements associated with a golf bar; and WHEREAS, funding for the work is being paid for out of the golf improvement fund paid for by end users; and WHEREAS, pursuant to Section 1-7-4A of the Oak Brook Village Code, the Village has authority to waive competitive bidding by a vote of two-thirds (2/3) of the village trustees then holding office; and WHEREAS, based on the recommendation of village staff, the information provided, and following due consideration and review: NoWTHEREFoRE,BEITRESoLVEDBYTHEPRESIDENTANDBoARDoFTRUSTEESoF THEVILLAGEOFOAKBROOK,DUPAGEANDCOOKCOUNTIES,ILLINOIS,aSfoIIowS: Section 1: Recitals. The foregoing recitals are hereby incorporated into, and made.a part of, this RIsoil-tion as the-hiFgs of the Preaident and Board of Trustees of the Village of Oak Brook. Section 2: Waiver of Comoetitive Biddino. The Board of Trustees authorizes the adoption of this Resolution without the need for competitive bidding. Section 3: Aooroval of Aoreement. The President and Board of Trustees hereby approve the Agre-ement by and between the Vittage and Chicago Bar Shop in substantially the same form as attached as Exhibit A, and in a final form approved by the Village Attorney. Section 4: Authorization and Execution of the Aoreement. The Village Mana-ger and Village Clerk snZiiTE-, and hereby are, auttrorized to execute the Agreement after receipt of the final Agreement fully executed by Chicago Bar Shop. Section 5: Effective Date. This Resolution shall be in full force and effect upon passage and approval in the manner provided by law. APPROVED THIS 28th day of」anuary,2020 Gopal G. Lalmalani Village President Resolulon 2020‐SC‐GOLF‐BAR‐EOUI「CNTRCIR‐1853 CONTRACT VVlTH CHiCACO BAR SHOP Page 3 of3 PASSED THiS 28th day ofJanuary,2020 Trustee Baar, Cuevas, Manzo, Saiyed, Tiesenga, YusufAyes: Nays: Village Clerk