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Minutes - 01/28/2020 - Board of Trustees MINUTES OF THE JANUARY 28, 2020 REGULAR MEETING OF THE VILLAGE OF PRESIDENT AND BOARD OF OAK B R� , K TRUSTEES OF THE VILLAGE OF c OAK BROOK APPROVED AS WRITTEN ON FEBRUARY 11, 2020 1. CALL TO ORDER The Regular Meeting of the Village Board of Trustees was called to order by President Gopal Lalmalani in the Samuel E.Dean Board Room of the Butler Government Center at 7:04 pm. The Pledge of Allegiance was given. 2. ROLL CALL Village Clerk Charlotte Pruss called the roll with the following persons: PRESENT: Trustees John Baar,Philip Cuevas,Michael Manzo, Moin Saiyed,Edward Tiesenga, Asif Yusuf,and President Gopal Lalmalani ABSENT: None IN ATTENDANCE: Village Manager Rick Ginex, Development Services Director Tony Budzikowski, Golf Manager/Superintendent Sean Creed, Information Technology Director Jim Fox,Police Chief James Kruger,Fire Chief Barry Liss, Finance Director Jason Paprocki, Public Works Superintendent Rick Valent,HR Director/Deputy Clerk Kathy Vonachen, Head Librarian Jacob Post,and Village Attorney Michael Castaldo,Jr. 3. PRESIDENT'S OPENING COMMENTS President Lalmalani congratulated Officer Robin Froehlich on her retirement. He also thanked her for over 20 years of dedicated service and wished her the very best in her future endeavors. President Lalmalani asked Police Chief Kruger to present the awards for Officer of the Year and Civilian Employee of the Year to Detective Scott Warren and CSO Michael McTighe. Police Chief Kruger presented the awards, spoke about each individual and their accomplishments. A. Swearing In of Police Sergeant President Lalmalani congratulated Detective Robert Christopherson on his promotion to Sergeant and asked Chief Kruger and Clerk Pruss to swear in Detective Robert Christopherson. Police Chief Kruger spoke about Detective Christopherson's background, his accomplishments, and stated the he is excited for this new leadership. He asked the Board of Fire and Police Commissioner's Secretary Judy Lucas to present the promotion. Clerk Pruss administered the Oath of office to Sergeant Christopherson. VILLAGE OF OAK BROOK MINUTES Page 1 of 9 REGULAR MEETING OF JANUARY 28,2020 Police Chief Kruger also presented the Medal of Life to Officer Pearce, and CSO Terry Hill for their life saving efforts in two separate instances. Furthermore,he took the opportunity to thank everyone that participated in tonight's celebrations. President Lalmalani commended everyone for a remarkable job. He also reminded residents that they must sign in to speak,to keep comments to 5 minutes, and to speak on pertinent Village business. 4. RESIDENTNISITOR COMMENTS Resident and Sports Core Advisory Committee Member,Kathy Miller, spoke regarding her disapproval of entering into a lease agreement with the Park District for Sport Core functions. She discussed her concerns and also stated that the new housing complex development will have an impact on membership revenues. Resident Al Knuth, spoke regarding public safety concerns due to increased coyote sightings in the area and urged the Board to address the issue as soon as possible. Resident Mike Stevens, spoke regarding his opposition of transferring Sports Core functions from the Village to the Park District and validated his reasons as to the negative impact this will have on the Village. Resident and Sports Core Advisory Committee Member,Melissa Martin,thanked the Board for the opportunity to speak regarding the lease agreement with the Park District. She reiterated previous residents' comments, and discussed her disappointment with the Board with the lack of transparency to the Committee. She further explained finances,management and the impact this will have on the community as a whole. Resident and Sports Core Advisory Committee Member,Frank Scarpiniti, concurred with Ms. Martin's comments. He expressed his concerns and disappointment with the decision made regarding the entrance of a lease agreement with the Park District without consulting the Committee as well. Resident and Sports Core Advisory Committee Member,Angie Lopez, addressed the Board expressing immense disappointment in the Board members for not sharing information even on a potential of a lease agreement with the Park District. She continued by emphasizing on assigned duties to the Committee, discussed trajectory of the future plans, finances,experiences at the Bath&Tennis,as well as current and past achievements by the Sports Core Advisory Committee. Lastly she congratulated the Park District on the approval of the baseball field lighting. Resident Nancy Pritzel, informed the Board of a rumor of installation of speed bumps on 351 Street. She explained the vote the Saddle Brook Board took and shared her concerns. In like manner,Ms. Pritzel divulged the problems and issues with drivers along that street and made suggestions to increase Police presence in the area. Resident Mark Barbier recapitulated Mr. Knuth's earlier comments and implored the Board to dissolve the coyote issue immediately. VILLAGE OF OAK BROOK MINUTES Page 2 of 9 REGULAR MEETING OF JANUARY 28,2020 President Lalmalani stated that all the concerns brought up during public comments will be addressed during the updates and information portion of the meeting. 5. APPROVAL OF MINUTES A. REGULAR BOARD OF TRUSTEES MEETING OF JANUARY 14, 2020 Motion by Trustee Baar, seconded by Trustee Manzo to approve the Minutes of the Regular Board of Trustees Meeting of January 14, 2020. VOICE VOTE: Motion carried. 6. CONSENT AGENDA All items on the Consent Agenda are considered to be routine in nature and will be enacted in one motion. There will be no separate discussion of these items unless a Board member so requests,in which event,the item will be removed from the Consent Agenda and considered as the first item after approval of the Consent Agenda. A. Accounts Payable for Period Ending,2020 -$ 1,013,820.69 Significant Items included in Above: 1) LEGAL SERVICES: a) Ottosen Britz Kelly Cooper Gilbert&Dinolfo,LTD. -Legal Services— December, 2019-$10,500.00 (FYI 9 YTD -$48,222.77) b) Clark, Baird, Smith, LLP—Legal Services—December 2019 -$970.00 (FY19 YTD-$46,572.00) c) Lamp Law LLC -Legal Services-December, 2019 -$3,333.00 (FYI 9 YTD-$29,999.64) TOTAL LEGAL BUDGET FOR 2019 IS $294,000 TOTAL LEGAL BILLS PAID FOR 2019-YTD - $275,351.19 2) Burke, LLC— Salt Storage Facility and Final Site Work-Pay Request#1 —$104,218.86 3) Christopher B.Burke Engineering, LTD—Harger Rd.Bike Path Connection Project- $39,399.75 4) Du-Comm—Quarterly Shares(February through April)—Fire Department-$43,954.25 5) Du-Comm—Quarterly Shares(February through April)—Police Department- $114,412.00 6) DuPage County-Police Department-Equipment Replacement Contribution,Operating Expenses and Cutover Costs-$26,052.87 7) IRMA—December 2019 -$34,073.73 8) BCBS HMO—Health Care Services—February, 2020 -$37,604.54 9) K-Five Construction—Project# 19103-Resurfacing 16`h Street-$160,700.87 10) Paramedic Services of Illinois—Paramedic Services-January 2020 -$ 59,383.20 11) DCVP-Co-Op Advertising—October-December 2019$65,705.00 12) DCVP Quarterly Dues, 25%of 1%-2019 Fourth Quarter- $29,106.89 TOTAL DuPage Convention&Visitors Bureau BUDGET FOR 2019 -$459,000 TOTAL PAID FOR 2019 -$513,938.74 B. Approval of Payroll for Pay Period Ending January 11, 2020-$ 906,783.07 C. Ordinances&Resolutions 1. RESOLUTION 2020-GOLF-EQUIP-PO-R-1848, A Resolution Approving the Waiver of Further Bidding and Authorizing the Purchase of Golf Maintenance Mowers and Tractor VILLAGE OF OAK BROOK MINUTES Page 3 of 9 REGULAR MEETING OF JANUARY 28,2020 2. RESOLUTION 2020-PW-MSQTO-ABATE-AG-R-1852,A Resolution Approving the Waiver of Competitive Bidding and Authorizing and Amendment to the Contract by and Between the Village of Oak Brook and Clarke Environmental Mosquito Management, Inc.,to provide Mosquito Abatement Services 3. ORDINANCE 2020-ZO-V-EX-S-1594,An Ordinance Granting a Variation from the Provisions of Section 13-11-10 Of Title 13 of the Village of Oak Brook Municipal Code to Allow the Placement of a Wall Sign on the Center Facade of the Screening Equipment of the Building-616 Enterprise 4. RESOLUTION 2020-SC-GOLF-BAR-EQUIP-CNTRCT-R-1853,A Resolution Approving the Waiver of Competitive Bidding and Authorizing the Village to Award and Enter Into a Contract With Chicago Bar Shop for Golf Clubhouse Bar Equipment Purchase,Design and Build Out 5. RESOLUTION 2020-SC-GOLF-LNGE-CNTRCT-R-1854,A Resolution Approving the Waiver of Competitive Bidding and Authorizing the Village to Award and Enter Into a Contract With Nu Vision, Inc., for the Golf Clubhouse Lounge Renovation Project 6. ORDINANCE 2020-PP-S-1596, An Ordinance Authorizing the Sale Through Electronic Auction or Broker,Donation or Disposal of Certain Items of Personal Property Owned by the Village of Oak Brook Surplus(IT Department) 7. RESOLUTION 2020-PW-FPD-LC-AG-R- 1858, A Resolution Approving a License Agreement By and Between the Forest Preserve District of DuPage County and the Village of Oak Brook Providing for the Construction of Parking Lot Entrance and Trail Improvements Within a Portion of York Woods Forest Preserve D. Village of Oak Brook—Monthly Financial Reports—December 2019 E. Underground Facilities Location and Marking of Village Owned Utilities Motion by Trustee Baar,seconded by Trustee Manzo to approve the Consent Agenda and authorize expenditures as presented or amended. ROLL CALL VOTE: Ayes: 6—Trustees Baar,Cuevas,Manzo, Saiyed,Tiesenga,and Yusuf Nays: 0—None Abstain: 0—None Absent: 0—None Motion carried 7. ITEMS REMOVED FROM THE CONSENT AGENDA None 8. UNFINISHED BUSINESS VILLAGE OF OAK BROOK MINUTES Page 4 of 9 REGULAR MEETING OF JANUARY 28,2020 A. Ordinances&Resolutions 1. ORDINANCE 2020-ZO-V-EX-S-1593,An Ordinance Amending Ordinance 2014-ZO-V-EX-S-1403 of the Village of Oak Brook(Park District Lighting) Motion by Trustee Tiesenga, seconded by Trustee Cuevas that the Village Board approves Ordinance S-1593,which amends and provides for technical corrections to Ordinance S-1403 related to ball field lighting at Central Park. ROLL CALL VOTE: Ayes: 6—Trustee Baar,Cuevas, Manzo, Saiyed,Tiesenga,Yusuf Nays: 0— None Abstain: 0—None Absent: 0—None Motion Carried 2. ORDINANCE 2020-AG-OBPD-S-1595, An Ordinance Approving and Authorizing the Execution of a Long-Term Lease Agreement for the Property Commonly Referred to as The Kensington Road Surface Parking Lot, Oak Brook, Illinois 60523 Motion by Trustee Manzo, seconded by Trustee Baar that the Village Board approves Ordinance 2020-AG-OBPD-S-1595, An Ordinance Approving and Authorizing the Execution of a Long- Term Lease Agreement for the Property Commonly Referred to as the Kensington Road Surface Parking Lot Oak Brook, Illinois 60523 ROLL CALL VOTE: Ayes: 6—Trustee Baar,Cuevas,Manzo, Saiyed,Tiesenga,Yusuf Abstain: 0—None Absent: 0—None Motion Carried 9. ACTIVE BUSINESS A. Ordinances&Resolutions 1. RESOLUTION 2020-AG-OBPD-LN-R-1855 A Resolution Approving an IGA Between the Village of Oak Brook and the Park District Providing for a Loan from the Hotel/Motel Fund Trustee Tiesenga explained the terms and conditions of the IGA between the Village and the Park District. Motion by Trustee Tiesenga, seconded by Trustee Cuevas that the Village Board Approves Resolution 2020-AG-OBPD-LN-R-1855, A Resolution Approving and Authorizing the Execution of an Intergovernmental Agreement Between the Village of Oak Brook and the Oak Brook Park District. ROLL CALL VOTE: Ayes: 6—Trustee Baar,Cuevas,Manzo, Saiyed,Tiesenga, Yusuf Nays: 0—None Abstain: 0—None Absent: 0—None Motion Carried VILLAGE OF OAK BROOK MINUTES Page 5 of 9 REGULAR MEETING OF JANUARY 28,2020 2. RESOLUTION 2020-POLO-AG-R-1856, A Resolution Approving a License Agreement Between the Village of Oak Brook and Pineoak Partners,LLC for the 2020 Polo Season. Motion by Trustee Baar, seconded by Trustee Manzo that the Village Board Approves Resolution—R-2020-POLO-AG-R-1 856, a Resolution Approving a License Agreement Between the Village of Oak Brook and Pineoak Partners,LLC for the 2020 Polo Season.ROLL CALL VOTE: Ayes: 6—Trustee Baar, Cuevas,Manzo, Saiyed,Tiesenga,Yusuf Nays: 0—None Abstain: 0—None Absent: 0—None Motion Carried 3. Regulation of Future Development Set-backs and Parking Concerns at the Mall President Lalmalani stated that there are concerns regarding self-parking and valet parking at the Oakbrook Mall and the effects of limited spots on new development. He suggested that the Community Enhancement Committee look at the parking issue at the mall and to make suggestions. Trustee Saiyed discussed the current parking situation at the mall and stated that future development will cause additional problems. Trustee Manzo discussed the Hines development and their concerns with the current parking situation. He stated that together,Hines and the Village came up with a compromise that is sustainable. Trustee Yusuf discussed the Village parking ratios as compared to surrounding communities and stated that the Village will need to insure that the provision for parking is adequate when reviewing future developments. Community Development Director Budzikowski discussed the current parking issues, future developments, and the zoning code. Tim Geiges from Brookfield Properties discussed the modifications made for valet parking at the mall,the current parking situation at the mall, and traffic management. President Lalmalani suggested that the Community Enhancement Committee look at the parking issue at the mall and to make suggestions. Discussion ensued. 10. INFORMATION&UPDATES Village Manager Manager Ginex thanked Trustees Tiesenga and Manzo, and Attorney Castaldo for working diligently with the Park District to put the lighting ordinance in place. On behalf of Mr. Adams, he thanked Mr.Castaldo for brokering all the negotiations and the Board for approving the loan VILLAGE OF OAK BROOK MINUTES Page 6 of 9 REGULAR MEETING OF JANUARY 28,2020 to the Park District for the LED ballfield lighting. Additionally,he clarified all questions from Trustee Saiyed. Village Clerk Clerk Pruss reminded everybody to register to vote,to fill out the Census form, and about the upcoming Primary Election. She asked residents to give her a call with any questions or concerns. She also advised everyone on where to obtain the pertinent information. Furthermore, Clerk Pruss,reminded everyone of the Primary Election, early voting options along with dates and times and the location change due to construction at the Golf Course. Trustees Trustee Tiesenga spoke regarding the resignation of Senator Sandoval,the federal investigation of the red-light cameras and the public bodies it has affected. He praised U.S. Attorney John R. Lausch Jr. for bringing all this information to light in such a short period of time of being in office. Trustee Manzo agreed with Trustee Tiesenga comments along with the exception of being able to bring down the red light cameras and the City of Oakbrook Terrace. He addressed Sean regarding an item on the Consent Agenda and moved on to acknowledge and answer the questions and concerns regarding the lease agreement with the Park District.He further explained the provisions in the agreement and stated that this solution is worth trying for at least one year because the ultimate goal of both entities is the same. Trustee Baar apologized to the Sports Core Advisory Committee and pointed out the commitment of its members. In addition,he congratulated Officer Froehlich on her retirement, and Sergeant Christopherson on his promotion. He spoke of the Officer of the Year,Detective Warren,and CSO McTighe and praised them for their hard work and dedication and thanked them for their service. Trustee Cuevas spoke regarding the coyote problem in the area. He stated that a decision needs to be made on whether the Sports Core is considered an amenity. He suggested that the residents should be the ones to make this decision because of the financial situation of the Sports Core. He suggested that since the Board is supposed to be representing all residents of Oak Brook,the Board should go with whatever the outcome may be. Additionally,he spoke of the general fund usage,the disappearance of major income revenues due to the closing of some stores and asked the Sports Core Advisory Committee explain the issues brought up earlier tonight and to be further discussed at their next meeting. Trustee Saiyed clarified that the lease agreement with the Park District does not mean that swimming and tennis are gone. Furthermore,he explained the financial provisions of the agreement,that Golf will not be outsourced due to its ability to sustain itself and bring in revenues. He asked the members of the Sports Core Advisory Committee to not give up but to give suggestions as to other provisions that should be included in the agreement.He asked Manager Ginex to confirm the improvements being done on the Clubhouse,the resident and non- resident membership fees, and the lifeguard issue which was the prerequisite for the Park District taking over operations. VILLAGE OF OAK BROOK MINUTES Page 7 of 9 REGULAR MEETING OF JANUARY 28,2020 Trustee Yusuf mentioned the coyote issue, spoke about the speeding issue along 35'I'Street and made suggestions. He also stated that the Park District is in the recreation business and they represent the same people as does the Village. Lastly,he shared his optimism for the new administration at Oak Brook Terrace and wished everyone a wonderful evening. Village Attorney None E. Village President President Lalmalani thanked all the Commissioners for coming out this evening and participating from behind the scenes.He stated the he is going to meet with the new Mayor of Oak Brook Terrace and shared his optimism for partnership in removing all red-light cameras. President Lalmalani spoke highly of the Sports Core Advisory Committee Members and thanked them for all their hard work. He stressed the importance of the partnership with the Park District and urged the Park District to work closely with the Committee. Moreover,he reiterated Trustee Yusuf s comments,he apologized to the members of the Sports Core Advisory Committee for lack of transparency and reminded everyone that working together will benefit the residents of Oak Brook. Information Technology Director Fox reminded everyone that the Village's website is the greatest resource for information. He mentioned that the few topics brought up tonight including coyotes and the speed bumps are on the website with much detail, along with the ability to reach out to staff members through the home page. Police Chief Kruger addressed and debunked the speed bump rumor, addressed suggestions made by Trustee Yusuf regarding 351 Street speed control and mentioned other traffic calming measures. Moreover,he spoke in great detail about the company that is being used to combat the coyote issue,explained the sighting reporting system on the Village's website,and how the Police Department is making sure that the information reaches all residents. Fire Chief Liss reminded everyone of the Citizen's Fire Academy starting in March. He announced the times and dates,and extended the invitation to everyone within Village of Oak Brook limits. Development Services Director Budzikowski announced that the new building official,Mark LaChappell,will be starting on Monday. VILLAGE OF OAK BROOK MINUTES Page 8 of 9 REGULAR MEETING OF JANUARY 28,2020 11. ADJOURN TO CLOSED SESSION, Motion by Trustee Baar, seconded by Trustee Manzo to adjourn to closed session for the purpose of discussing(1)minutes of meetings lawfully closed under this act, (2)to consider probable litigation against or by the Village,pursuant to 2(c)(21), 2(c)(11)of the Illinois Open Meetings Act,respectively. ROLL CALL VOTE: Ayes: 6—Trustee Baar, Cuevas,Manzo, Saiyed,Tiesenga,Yusuf Nays: 0—None Abstain: 0—None Absent: 0—None Motion Carried The meeting was adjourned to closed session at 8:58 p.m. 12. ADJOURNMENT Motion by Trustee Tiesenga seconded by Trustee Baar to adjourn the Regular Meeting of the Board of Trustees at 9:34 p.m. VOICE VOTE: Motion carried. ATTEST: /s/Charlotte K. Pruss Charlotte K.Pruss Village Clerk VILLAGE OF OAK BROOK MINUTES Page 9 of 9 REGULAR MEETING OF JANUARY 28,2020 11. ADJOURN TO CLOSED SESSION, Motion by Trustee Baar, seconded by Trustee Manzo to adjourn to closed session for the purpose of discussing(1)minutes of meetings lawfully closed under this act,(2)to consider probable litigation against or by the Village,pursuant to 2(c)(21),2(c)(11)of the Illinois Open Meetings Act,respectively. ROLL CALL VOTE: Ayes: 6—Trustee Baar, Cuevas,Manzo, Saiyed, Tiesenga,Yusuf Nays: 0—None Abstain: 0—None Absent: 0—None Motion Carried The meeting was adjourned to closed session at 8:58 p.m. 12. ADJOURNMENT Motion by Trustee Tiesenga seconded by Trustee Baar to adjourn the Regular Meeting of the Board of Trustees at 9:34 p.m. VOICE VOTE: Motion carried. ATTEST: Charlotte K. Pruss Village Clerk VILLAGE OF OAK BROOK MINUTES Page 9 of 9 REGULAR MEETING OF JANUARY 28,2020