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R-1849 - 01/14/2020 - IGA-OB PARK DISTRICT - Resolutions ITEM 10.A.1 BOARD OF TRUSTEES MEETING SAMUEL E. DEAN BOARD ROOM OVILLAGE OF BUTLER GOVERNMENT CENTER AK B R , K 1200 OAK BROOK ROAD toe OAK BROOK ILLINOIS 630-368-5000 AGENDA ITEM Regular Board of Trustees Meeting of January 14, 2020 SUBJECT: Intergovernmental Agreement- Oak Brook Park District Pool, Tennis and Soccer Operations FROM: Riccardo F. Ginex, Village Manager BUDGET SOURCE/BUDGET IMPACT: N/A RECOMMENDED MOTION: Motion to Approve Resolution R-2020-IGA-OBPKD-POOL- TEN& SOC-EX-R-1849,A Resolution Approving and Authorizing An Intergovernmental Agreement Between The Village and The Park District Relating To The Operation Of The Village's Swimming Pool, Tennis and Soccer. Background/History: Since 2018, the Village has entered into and Intergovernmental Agreement with the Park District for the operation of our Village pool. The Board has decided to work with the Park District and expand their management for all operations of the pool, tennis and soccer for this year and possibly through 2022. For the next three years, the Village will lease operations to the Park District for$1.00 each year. The Village will continue to handle the concession stand, cut grass and perform landscaping around the pool, perform daily cleaning to the locker rooms, fill the pools and use our irrigation system for the tennis courts and soccer fields. The Park District will handle all marketing, repairs and maintenance of the respective facilities they are in charge of. They will collect all fees and handle the pool as a membership entity with resident and non-resident fees. Both parties may mutually agree to renew this Agreement for up to two additional one-year terms, through December 2022. Again, I wish to thank the Park District Board,Director Laure Kosey and her staff for working with the Village and enhancing the entire Village experience for our residents and patrons. Recommendation The Village Board approves the resolution and the Intergovernmental Agreement. BOT AGENDA Page 1 RG THE VILLAGE OF OAK BROOK COOK AND DUPAGE COUNTIES, ILLINOIS RESOLUTION 2020-IGA-OBPKD-POOL-TEN & SOC-EX-R-1849 A RESOULUTION APPROVING AND AUTHORIZING AN INTERGOVERNMENTAL AGREEMENT BETWEEN THE VILLAGE AND THE PARK DISTRICT RELATING TO THE OPERATION OF THE VILLAGE'S SWIMMING POOL, TENNIS AND SOCCER GOPAL G. LALMALANI, Village President CHARLOTTE K. PRUSS, Village Clerk JOHN BAAR PHILIP CUEVAS MICHAEL MANZO MOIN SAIYED EDWARD TIESENGA ASIF YUSUF Village Board Published in pamphlet form by authority of the President and the Board of Trustees of the Village of Oak Brook on this the 14th day of January 2020 RESOLUTION 2020-IGA-OBPKD-POO L-TENBSOC-EX-R-1849 A RESOULUTION APPROVING AND AUTHORIZING AN INTERGOVERNMENTAL AGREEMENT BETWEEN THE VILLAGE AND THE PARK DISTRICT RELATING TO THE OPERATION OF THE VILLAGE'S SWIMMING POOL, TENNIS AND SOCCER WHEREAS, the Village of Oak Brook maintains a pool complex, tennis courts and soccer fields and the Village has concluded that it would be best to enter into an Intergovernmental Agreement ("Agreement'l with the Oak Brook Park District to operate that swimming pool, tennis and soccer fields during the 2020 season; and WHEREAS, an Agreement has been negotiated between the parties which will result in the payment of a flat fee of$1.00 to the Park District to operate the swimming pool, tennis courts and soccer fields in accordance with the terms and conditions of that Agreement; and WHEREAS, the Park District is experienced in operating similar swimming pool, tennis courts, and soccer fields and the parties contemplate that the persons utilizing the swimming pool, tennis courts and soccer fields during the 2020 season will be pleased at the experienced manner in which the Park District carries out its administration; and WHEREAS,the Agreement entered into between the parties contains extensive and specific terms and conditions under which the swimming pool, tennis courts and soccer fields will be operated and establishes the responsibilities of both the Village and the Park District; and WHEREAS, the Park District will carefully select those individuals who will be placed in charge of administering this contract and all of the operations of the Park District, as they are at its own facilities, will be in full compliance with all federal and state regulations relating to the operation of a public swimming pool facility, tennis facility and soccer facility; and WHEREAS, the President and Board of Trustees have determined that it is in the best interests of the Village to enter into the Agreement, in a final form as approved by the Village Attorney. NOW, THEREFORE, BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF OAK BROOK, DUPAGE AND COOK COUNTIES, ILLINOIS, as follows: Section 1: Recitals. The foregoing recitals are hereby incorporated into, and made a part of, this Resolution as the findings of the President and Board of Trustees of the Village of Oak Brook. Section 2: Approval of the Agreement. The President and Board of Trustees hereby approve the Agreement by and between the Village and the Park District in a form acceptable to the Village Manager and the Village Attorney. Section 3: Authorization and Execution of the Agreement. The Village Manager and Village Clerk shall be, and hereby are, authorized to execute the final Agreement on behalf of the Village. Section 4: Effective Date. This Resolution shall be in full force and effect upon passage and approval in the manner provided by law. [SIGNATURE PAGE FOLLOWS] Resolution 2020-IGA-OBPKD-Pool-Ten&Soc-EX-R-1849 IGA with Oak Brook Park District Page 2 of 3 APPROVED THIS 14th day of January, 2020 Gopal G. Lalmalani Village President PASSED THIS 14th day of January, 2020 Ayes: Trustees Baar, Cuevas, Manzo, Saiyed,Tiesenga, Yusuf, Nays: None Absent: None 0 F 04 ATTEST: GO G .1 o d Charlotte K. Pruss Village Clerk COUNTY Resolution 2020-IGA-OBPKD-Pool-Ten&Soc-EX-R-1849 IGA with Oak Brook Park District Page 3 of 3 EXHIBIT A [Intergovernmental Agreement]