R-1847 - 01/14/2020 - GOLF - Resolutions ITEM 6.C.4
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AGENDA ITEM
Regular Board of Trustees Meeting
of
January 14th, 2020
SUBJECT: Request for Purchase Authority- Golf Merchandise for Resale
FROM: Sean Creed, Golf Course Superintendent/Manager Sc
BUDGET SOURCE/BUDGET IMPACT: Golf Club General Operations (831)- $158,000
RECOMMENDED MOTION: I move for passage of Resolution 2020-SC-Golf-PG-R-
1847 that the Village Board waive bidding, and authorize staff to issue purchase orders
not to exceed $158,000.00 for the purchase of golf merchandise for resale.
Backeround/Historv:
Staff recommends that the Village Board authorize the issuance of Purchase Orders as needed,
throughout the year, in amounts which are consistent with the approved Budget. The Oak Brook
Golf Club has budgeted for the purchase of$158,000.00 of merchandise for resale this year(this
includes stock and special orders). Items are purchased from approximately 30 different
manufacturers or their representatives, and as such it would not be efficient to bid the acquisition
of these items and we are already receiving the best price available. Current plans are to purchase
items from approximately 30 different manufacturers, at an annual range of$500 to $28,000 per
manufacturer.
Recommendation:
I move that the Village Board waive bidding, and authorize staff to issue purchase orders not to
exceed $158,000.00 for the purchase of golf merchandise for resale.
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THE VILLAGE OF OAK BROOK
COOK AND DUPAGE COUNTIES, ILLINOIS
RESOLUTION
2020-SC-GOLF-PG-R-1847
RESOLUTION APPROVING THE WAIVER OF COMPETITIVE BIDDING
AND AUTHORIZING THE PURCHASE OF GOLF MERCHANDISE FOR
RESALE
GOPAL G. LALMALANI, Village President
CHARLOTTE K. PRUSS, Village Clerk
JOHN BAAR
PHILIP CUEVAS
MICHAEL MANZO
MOIN SAIYED
EDWARD TIESENGA
ASIF YUSUF
Village Board
Published in pamphlet form by authority of the
President and the Board of Trustees of the Village of Oak Brook
on this the 14th day of January, 2020
Resolution 2020-SC-GOLF-PG-R-1847
A Resolution Approving the Waiver of Competitive
Bidding and Authorizing the Purchase of Golf
Merchandise for Resale
2 of 3
RESOLUTION 2020-SC-GOLF-PG-R-1770
A RESOLUTION APPROVING THE WAIVER OF COMPETITIVE
BIDDING AND AUTHORIZING THE PURCHASE OF GOLF
MERCHANDISE FOR RESALE
WHEREAS, the Village purchases golf merchandise for resale at the Village of Oak
Brook Golf Club ("Golf Merchandise'; and
WHEREAS, the Village purchases Golf Merchandise from approximately 30 different
manufacturers and distributors, thereby making it inefficient and impractical to solicit bids or
proposals for the Golf Merchandise; and
WHEREAS, the Village has had a satisfactory relationship with many of the
manufacturers and distributors that will be providing the Village with Golf Merchandise; and
WHEREAS, the Village President and Board of Trustees, being fully advised in the
premises, have determined that it is in the best interests of the Village and its residents to: (i)
waive competitive bidding for the purchase of Golf Merchandise; and (ii) authorize the
purchase of Golf Merchandise for resale by the Village Golf Club;
NOW THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND BOARD OF
TRUSTEES OF THE VILLAGE OF OAK BROOK, DU PAGE AND COOK COUNTIES,
ILLINOIS as follows:
Section 1: Recitals. The foregoing recitals are hereby incorporated into, and made a
part of, this Resolution as the findings of the President and Board of Trustees of the Village of
Oak Brook.
Section 2: Waiver of Competitive Bidding Requirements. The advertising and bidding
requirements for the purchase of Golf Merchandise shall be, and they are hereby, waived in
accordance with Section 1-7-4 of the Village Municipal Code.
Section 3: Approval of Purchase. The Village Manager is hereby authorized and
directed to execute Purchase Orders and make such payments as are necessary to purchase
Golf Merchandise for resale at the Village Golf Club for a total not-to-exceed cost of
$158,000.00.
Section 4: Effective Date. This Resolution shall be in full force and effect from and after
its passage by two-thirds of the Trustees and its approval in the manner provided by law.
[SIGNATURE PAGE FOLLOWS]
Resolution 2020-SC-GOLF-PG-R-1847
A Resolution Approving the Waiver of Competitive
Bidding and Authorizing the Purchase of Golf
Merchandise for Resale
3 of 3
J
APPROVED THIS 14th day of January, 2020.
a
Gopal G. Lalmalani
Village President
PASSED THIS 14th day of January, 2020.
Ayes: Trustees Baar, Cuevas, Manzo, Saiyed, Tiesenga
Nays: None
Absent: None
OF'.
04A, ATTEST:
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yCIOCharlotte K. Pruss
q `�� Village Clerk