Minutes - 02/25/2020 - Board of TrusteesVILLAGE OF OAK BROOK MINUTES Page 1 of 7 REGULAR MEETING OF FEBRUARY 25, 2020
MINUTES OF THE FEBRUARY 25,
2020 REGULAR MEETING OF
THE PRESIDENT AND BOARD
OF TRUSTEES OF THE VILLAGE
OF OAK BROOK APPROVED AS
WRITTEN ON MARCH 10, 2020
1. CALL TO ORDER
The Regular Meeting of the Village Board of Trustees was called to order by President
Gopal Lalmalani in the Samuel E. Dean Board Room of the Butler Government Center at
7:01 pm. The Pledge of Allegiance was given.
2. ROLL CALL
Village Clerk Charlotte Pruss called the roll with the following persons:
PRESENT: Trustees John Baar, Philip Cuevas, Michael Manzo, Moin Saiyed, Edward
Tiesenga, Asif Yusuf, and President Gopal Lalmalani
ABSENT: None
IN ATTENDANCE: Village Manager Rick Ginex, Development Services Director Tony
Budzikowski, Golf Manager/Superintendent Sean Creed, Information Technology
Director Jim Fox, Police Chief James Kruger, Fire Chief Barry Liss, Finance
Director Jason Paprocki, Public Works Superintendent Rick Valent, HR Director/
Deputy Clerk Kathy Vonachen, Head Librarian Jacob Post, and Village Attorney
Michael Castaldo, Jr.
3. PRESIDENT’S OPENING COMMENTS
President Lalmalani announced the passing of Deputy Chief Jason Cates’ stepfather and
asked to keep him and his family in thoughts and prayers.
He also announced the annual Polar Plunge taking place at the Bath & Tennis Club pond
this coming weekend and thanked IT Director Fox for his involvement in the Special
Olympics event. Moreover, he commended all participants, and encouraged everyone to
attend the worthy event.
A. 2020 Polo Season Presentation
Oak Brook Polo Managing Director O’Leary presented the 2020 Polo Season by
highlighting the following: dates of scheduled events, the Butler Challenge Cup, Polo
Village Appreciation Day, Drake Challenge Cup, Butler National Cup, National
Championships, all countries participating in this year’s Oak Brook Polo Championships,
sponsors, food and beverage vendors, nonprofit organizations and the possibility of Oak
Brook Polo Academy. He also presented the Polo Trophy that will be kept in-house and
discussed plans for expansion and promotion of Oak Brook events. Additionally, he
VILLAGE OF OAK BROOK MINUTES Page 2 of 7 REGULAR MEETING OF FEBRUARY 25, 2020
explained why India could not participate in the 2020 Polo Season and what goes into
getting international Polo players to Oak Brook.
Trustee Tiesenga asked for an explanation as to why India could not participate in this
year’s season.
President Lalmalani thanked Oak Brook Polo Managing Director O’Leary for the
exciting news and wonderful presentation.
4. RESIDENT/VISITOR COMMENTS
Resident Barbara Kleinschmidt spoke regarding the coyote mitigation program and
provided the Board with articles she gathered from various organizations in relation to
better ways of managing the coyote population in the area.
President Lalmalani stated that since the program was announced he is pro humane and
that there is a homeowners meeting coming up in a few weeks and that input from all
residents is greatly appreciated.
Resident Marilyn Smrcina of Midwest Chase Homeowners spoke regarding agenda item
6.C.1 -3324 Roslyn Road – D&S Estates Resubdivision of Lot 1 –Final Plat. She
expressed her concerns regarding further subdivision of a property that is in arrears of
property taxes and stated that the owners have removed themselves from the
Homeowner’s Association.
Trustee Manzo explained to Resident Smrcina the reason for item 6.C.1 being on the
agenda and the process behind it.
5. APPROVAL OF MINUTES
A. REGULAR CLOSED BOARD OF TRUSTEES MEETING MINUTES OF
JANUARY 28, 2020
Motion by Trustee Yusuf, seconded by Trustee Cuevas to approve the Minutes of the
Regular Closed Board of Trustees Meeting of January 28, 2020. VOICE VOTE: Motion
carried.
B. SPECIAL CLOSED BOARD OF TRUSTEES MEETING MINUTES OF
FEBRUARY 3, 2020
Motion by Trustee Cuevas, seconded by Trustee Manzo to approve the Minutes of the
Special Closed Board of Trustees Meeting of February 3, 2020. VOICE VOTE: Motion
carried.
C. REGULAR BOARD OF TRUSTEES MEETING OF FEBRUARY 11, 2020
Motion by Trustee Manzo, seconded by Trustee Cuevas to approve the Minutes of the
Regular Board of Trustees Meeting of February 11, 2020. VOICE VOTE: Motion
carried.
VILLAGE OF OAK BROOK MINUTES Page 3 of 7 REGULAR MEETING OF FEBRUARY 25, 2020
6.
CONSENT AGENDA
All items on the Consent Agenda are considered to be routine in nature and will be
enacted in one motion. There will be no separate discussion of these items unless a
Board member so requests, in which event, the item will be removed from the Consent
Agenda and considered as the first item after approval of the Consent Agenda.
A. Accounts Payable for Period Ending, February 20, 2020 - $1,128,520.14
Significant Items included in Above:
1) LEGAL SERVICES:
a) Ottosen, Dinolfo Hasenbalg & Castaldo, LTD. - Legal Services – January
2020 - $10,659.30 (FY20 YTD -$10,659.30 )
b) Rathje Woodward, LLC - Legal Services - January 2020 - $6,131.70
(FY20 – YTD - $6,131.70)
c) Ancel, Glink, P.C., - Legal Services – January 2020 - $105.00 (FY20 YTD
- $105.00)
TOTAL LEGAL BUDGET FOR 2020 IS $254,000.00
TOTAL LEGAL BILLS PAID FOR 2020- YTD - $17,316.50
2) DuPage Water Commission – January 2020 - $ 286,585.11
3) BCBS HMO – Health Care Services – March 2020 - $38,648.64
4) Burke, LLC – 2019 Water Main Improvements – Pay Request #6 -
$ 438,673.16
5) Burns & McDonnell Engineering Co., Inc. – Municipal Engineering Services–
January 2020 - $23,782.50
6) Nu Vision Inc. – 2606 York Rd. – Deposit for Labor - $25,000.00
7) Chicago Bar Shop – Inv. #200213 – Oak Brook Golf Bar/Lounge Project -
$53,503.00
B. Approval of Payroll for Pay Period Ending: February 8, 2020 - $ 823,218.28
C. Development Services Referrals
1) 3324 Roslyn Road – D & S Estates Resubdivision of Lot 1 – Final Plat
D. Ordinances & Resolutions
1) RESOLUTION 2020-FIREWORKS-AG-R-1851, A Resolution Approving
and Authorizing the Execution of an Agreement By and Between the Village
of Oak Brook and Melrose Pyrotechnics for the 2020 Independence Day
Fireworks Display
2) RESOLUTION 2020-SC-AG-EX-R-1862, A Resolution Approving and
Authorizing the Execution of an Agreement By and Between the Village of
VILLAGE OF OAK BROOK MINUTES Page 4 of 7 REGULAR MEETING OF FEBRUARY 25, 2020
Oak Brook and Eclipse Select Soccer Club, Inc. to Allow the Use of a Sports
Core Facility
E. Village of Oak Brook – Monthly Financial Reports – January 2020
Motion by Trustee Yusuf, seconded by Trustee Manzo to approve the Consent Agenda and
authorize expenditures as presented or amended.
ROLL CALL VOTE:
Ayes: 6 – Trustees Baar, Cuevas, Manzo, Saiyed, Tiesenga, and Yusuf
Nays: 0 – None
Abstain: 0 – None
Absent: 0 – None
Motion carried
7. ITEMS REMOVED FROM THE CONSENT AGENDA
None
8. BOARD & COMMISSION RECOMMENDATIONS
A. Authorizing 2020 Zoning Map
Motion by Trustee Baar, seconded by Trustee Manzo that the Village Board concurs with
the recommendations from the Plan Commission (PC) and Zoning Board of Appeals
(ZBA) to approve the 2020 Official Zoning Map and authorize preparation of the
necessary resolution.
ROLL CALL VOTE:
Ayes: 6– Trustee Baar, Cuevas, Manzo, Saiyed, Tiesenga, Yusuf
Nays: 0– None
Abstain: 0 – None
Absent: 0 – None
Motion Carried
9. ACTIVE BUSINESS
A. Confirmation of Appointments
1. Plan Commission – Confirmation of Appointment of Jeff Finlay
President Lalmalani stated that since Commissioner Rahma Hasan has moved to the
ZBA, a vacancy has opened for the Plan Commission. He also disclosed that Mr. Finlay
was interviewed last year for the Plan Commission and that the interviewers were
impressed.
Motion by Trustee Baar, seconded by Trustee Saiyed that the Village Board approves
President Lalmalani’s recommendation to appoint Jeff Finlay to serve the remaining term
of the vacated position of Plan Commission, which will expire May 2020.
ROLL CALL VOTE:
Ayes: 6– Trustee Baar, Cuevas, Manzo, Saiyed, Tiesenga, Yusuf
VILLAGE OF OAK BROOK MINUTES Page 5 of 7 REGULAR MEETING OF FEBRUARY 25, 2020
Nays: 0 – None
Abstain: 0 – None
Absent: 0 – None
Motion Carried
10. INFORMATION & UPDATES
Village Manager
Manager Ginex informed everyone that he will make copies of the articles provided by
Resident Barb Kleinschmidt and distribute them accordingly.
Village Clerk
Clerk Pruss reminded everyone of early voting, to fill out the Census form, and about the
upcoming Primary Election. She asked residents to give her a call with any questions or
concerns. She also advised everyone on where to obtain the pertinent information and
provided location and times for early voting.
Trustees
Trustee Tiesenga spoke regarding the red light cameras, red light camera safety issues,
information Police Chief Kruger obtained from Oakbrook Terrace, revenue from the red
light cameras, shared ideas on how that money could be distributed differently, and
compared the red light camera corruption to Civil War slavery.
Trustee Manzo also spoke about red light cameras and safety issues associated with
them. He encouraged the Board to keep fighting the fight to bring not only this red light
camera down but all the others as well.
Trustee Baar commended everyone involved with the Golf Clubhouse Lounge
Renovation project. He stated that the work completed thus far looks amazing and he
anticipates the final project to be spectacular. He thanked Trustees Manzo & Tiesenga
for making their statements about the red light cameras and spoke about the Village
being a proud world class Village with very high standards. Additionally, he asked the
Board to take a look at the Ethics Ordinance due to recently discovered information
regarding the campaign contributions of vendors and firms associated with the Village.
Trustee Cuevas spoke about the proposed gas pump bill that has died since the last Board
meeting and informed everyone about the newly proposed leaf blower bill that would
disallow the use of gas leaf blowers. He urged everyone to go out and vote. Furthermore,
he commended the Police Department for their professionalism, and job well done in
getting a dangerous and severely intoxicated female off the streets before any harm was
done.
Trustee Saiyed agreed with Trustee Baar regarding the Ethics Ordinance. He expressed
his satisfaction with the Golf Clubhouse Lounge Renovation project being on time and
on budget. Additionally, Trustee Saiyed informed everyone of the economic impact that
VILLAGE OF OAK BROOK MINUTES Page 6 of 7 REGULAR MEETING OF FEBRUARY 25, 2020
the corona virus has had thus far on the world and the stock market and reminded
everyone the importance of staying on budget and keeping costs and expenses low.
Trustee Yusuf agreed with all the red light camera comments made by other Trustees.
Furthermore, he agreed with taking a closer look at the Ethics Ordinance but advised to
compare it to surrounding communities. He reminded everyone that Spring is coming,
therefore, light and reflective clothing should be worn along with carrying a flashlight for
safety. Lastly, he thanked the residents that spoke at tonight’s meeting and reminded
them that the Board is here to listen and that they all work for the residents.
Village Attorney
None
E. Village President
President Lalmalani spoke of his disappointment with the red light cameras. He also
asked Police Chief Kruger about the coyote trapper program and response time.
Information Technology Director Fox spoke regarding joining forces with the Park
District. He also explained the costs associated with combining both networks and the
efficiency it will bring for the successful operation of the Pool and the B&T Clubhouse.
Police Chief Kruger explained the guidelines the hired coyote trapper uses to mitigate the
coyotes. Additionally, he stated that the representative of that company is very excited
about speaking at the HOA meeting and answering any questions. Moreover, he
answered President Lalmalani’s question by explaining exactly how this gentleman
works in order to combat the coyote issue, not only at the Village, but also in
surrounding communities. He also announced the annual ‘Tip a Cop’ event for Special
Olympics, and spoke of other fund raising efforts for Special Olympics, including the
annual golf outing.
Public Works Superintendent Valent asked everyone to be cautious and patient with this
next snow storm. He reminded everyone to please look out for plow trucks and wished
everyone a good evening.
Golf Manager/Superintendent Creed spoke about the Golf Clubhouse Lounge
Renovation project and thanked all the departments involved for their help and huge
involvement.
HR Director/ Deputy Clerk Vonachen clarified Trustee Baar’s comments regarding the
Ethics Ordinance and reminded everyone of the mandatory anti –harassment and ethics
training. She also wished everyone a nice evening.
Fire Chief Liss reminded everyone that the Fire academy is starting soon and that there
are a few seats still open and invited everyone to come and join.
VILLAGE OF OAK BROOK MINUTES Page 7 of 7 REGULAR MEETING OF FEBRUARY 25, 2020
Development Services Director Budzikowski thanked the Board for the Plan
Commission appointment and welcomed Mr. Finley to the Commission.
12. ADJOURNMENT
Motion by Trustee Baar seconded by Trustee Cuevas to adjourn the Regular Meeting of
the Board of Trustees at 8:01 p.m. VOICE VOTE: Motion carried.
ATTEST:
/s/ Charlotte K. Pruss
Charlotte K. Pruss
Village Clerk