R-1863 - 03/10/2020 - STREETS - Resolutions ITEM 6.C.2
BOARD OF TRUSTEES MEETING
v1L�ncE of SAMUEL E. DEAN BOARD ROOM
OAK B R . K BUTLER GOVERNMENT CENTER
c� 1200 OAK BROOK ROAD
OAK BROOK, ILLINOIS
630-368-5000
AGENDA ITEM
Regular Board of Trustees Meeting
of
March 10, 2020
SUBJECT: Award of Contract— Street Sweeping Services
FROM: Rania Serences, Senior Purchasing Assistant
BUDGET SOURCE/BUDGET IMPACT: $55,000.00 is included in 362—77000 in the
2020 budget
RECOMMENDED MOTION: I move that the Village Board award a contract to lowest
responsive and responsible bidder, Lakeshore Recycling Systems, LLC, West Chicago,
Illinois, in the amount of$150,836.16 ($48,729.72 for 2020, $50,260.92 for 2021, and
$51,845.52 for 2022) for Street Sweeping Services, and approve Resolution R-1863.
Backmund/History:
A request for bids for Street Sweeping Services was sent to three (3) companies on
Tuesday, February 4, 2020. Three (3)bids were received on Tuesday, February 11, 2020
(see attached tabulation). Lakeshore Recycling Systems, LLC currently holds the Street
Sweeping Services Contract and has performed to Village standards.
Street Sweeping Services include sweeping commercial and residential streets, parking
lots, and well houses. Also included in the contract are regular maintenance, emergency
work, and special events. Residential streets and well houses may only be swept Monday
thru Friday 7:00 am—3:00 pm, and commercial areas and parking lots may only be swept
during off hours Thursdays and Fridays to avoid traffic and parked cars.
Recommendation:
Staff recommends.the Village Board approve a Street Sweeping Service Contract with
Lakeshore Recycling Systems, LLC and approve Resolution R-1863.
RG
BOT AGENDA Page 1
STREET SWEEPING SERVICES
2020-2022
Lakeshore Recycling Systems, LLC Illinois Central Sweeping Services Elgin Sweeping Services
2020 Commercial Area $23,102.40 $21,297.12 $35,136.00
Curbed Streets $15,892.20 $16,996.68 $26,352.00
Non-Curbed Streets $4,755.12 $4,383.60 $8,784.00
Parking Lots $4,260.00 $10,825.90 $4,392.06
Well Houses $720.00 $343.60 $1,464.00
Yearly Total $480729.72 $53,846.90 $76,128.06
2021 Commercial Area $23,910.96 $22,149.00 $36,190.08
Curbed Streets $16,448.40 $17,673.43 $27,142.50
Non-Curbed Streets $4,921.56 $4,558.95 $9,047.52
Parking Lots $4,260.00 $11,368.29 $4,523.82
Well Houses $720.00 $357.24 $1,507.92
Yearly Total $50,260.92 $56,106.91 $78,411.84
2022 Commercial Area $24,747.84 $23,034.97 $37,275.84
Curbed Streets $17,024.16 $18,514.03 $27,956.82
Non-Curbed Streets $5,093.52 $4,741.33 $9,318.96
Parking Lots $4,260.00 $11,736.09 $4,647.42
Well Houses $720.00 $371.64 $1,553.16
Yearly Total $51,845.52 $58,398.06 $80,752.20
3 Year Total $150,836.16 $168,351.87 $235,292.10
THE VILLAGE OF OAK BROOK
COOK AND DUPAGE COUNTIES, ILLINOIS
RESOLUTION
2020-PW-ST-SWP-R-1863
A RESOLUTION APPROVING AND AUTHORIZING THE AWARD OF A
CONTRACT TO LAKESHORE RECYCLING SYSTEMS, LLC TO
PROVIDE STREET SWEEPING SERVICES
GOPAL G. LALMALANI, Village President
CHARLOTTE K. PRUSS, Village Clerk
JOHN BAAR
PHILIP CUEVAS
MICHAEL MANZO
MOIN SAIYED
EDWARD TIESENGA
ASIF YUSUF
Village Board
Published in pamphlet form by authority of the
President and the Board of Trustees of the Village of Oak Brook
on this the 10th day of March, 2020
Resolution 2020-PW-ST-SWP-R-1863
Approving a Contract for Street Sweeping
With Lakeshore Recycling Systems,LLC
Page 2 of 4
RESOLUTION 2020-PW-ST-SWP-R-1863
A RESOLUTION APPROVING AND AUTHORIZING THE AWARD
OF A CONTRACT TO LAKESHORE RECYCLING SYSTEMS, LLC
TO PROVIDE STREET SWEEPING SERVICES
WHEREAS, the Village requires private parties to provide some street sweeping services
("Services"); and
and WHEREAS, a request for bids was sent to three (3) companies that provide this type of service;
WHEREAS, three(3) bids were received and a tabulation was prepared; and
WHEREAS, the bid received from Lakeshore Recycling Systems, LLC ("Lakeshore')was for the
lowest price for sweeping commercial and residential streets at our requested current schedule and
frequency; and
WHEREAS, pricing was also obtained for emergency and unscheduled sweeping; and
WHEREAS, Lakeshore has performed the Services since 2016 to Village standards; and
WHEREAS, the President and Board of Trustees being fully advised in the premises, have
determined that it is in the best interests of the Village and its residents to award the Contract for Services
to Lakeshore.
NOW THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF
THE VILLAGE OF OAK BROOK, DU PAGE AND COOK COUNTIES, ILLINOIS as follows:
Section 1: Recitals. The foregoing recitals are hereby incorporated into, and made a part of,
this Resolution as the findings of the President and Board of Trustees of the Village of Oak Brook.
Section 2: Approval of Contract. The President and Board of Trustees hereby approve the
Contract with Lakeshore in substantially the same form as attached as Exhibit A.
Section 3: Authorization and Execution of Contract. The Village Manager and Village Clerk
shall be, and hereby are, authorized to execute the Contract between the Village and Lakeshore after
receipt of the final Contract fully executed by Lakeshore.
Section 4: Effective Date. This Resolution shall be in full force upon passage and approval
in the manner provided by law.
[SIGNATURE PAGE FOLLOWS]
Resolution 2020-PW-ST-SWP-R-1863
Approving a Contract for Street Sweeping
With Lakeshore Recycling Systems,LLC
Page 3 of 4
APPROVED THIS 10th day of March, 2020
Gopal G. Lalmalani
Village President
PASSED THIS 10th day of March, 2020
Ayes: Baar, Cuevas,Saiyed, Yusuf
Nays: None
Abstain: Tiesenga
Absent: Manzo
ATTEST:
_ F 044,
�a Charlotte K. Pruss
�j Village Clerk
1 O VIS '7"
G � �
COUNTY �
Resolution 2020-PW-ST-SWP-R-1863
Approving a Contract for Street Sweeping
With Lakeshore Recycling Systems,LLC
Page 4 of 4
EXHIBIT A
CONTRACT FOR STREET SWEEPING
• ��µ4
»_ REVIEW OF CONTRACTS
Awarding Age�nc r of Co tract:
Departt: Program/Account Number:
Awarded Contract Price: ud eted Amount:
IGO j SUR •I LIP As
[] Under $20,000 F-1 $500,001 - $1,000,000
$20,000 - $500,000 Over $1,000,000
Ln 4�z , Utki
Name: Date:
__�,
Name: r Date; 3 0Z6
Name: Date:
Name: Date: 3 Za?�lJ
(-1 Three (3) Originals signed by other party Date/Initials _
Q Original provided to staff member for other party Date/Initials
[� Original provided to Official Files Date/Initials —
Village
ate/Initials —Village of Oak Brook I Approved by Board of Trustees• Date/Initials:_ _