R-1850 - 01/14/2020 - AGREEMENTS - Resolutions ITEM 6.C.6
BOARD OF TRUSTEES
VILLAGE OF MEETING SAMUEL E.
OAK BR , K DEAN BOARD ROOM
BUTLER GOVERNMENT
CENTER 1200 OAK
BROOK ROAD
OAK BROOK, ILLINOIS
630-368-5000
AGENDA ITEM
Regular Board of Trustees
Meeting of
January 14, 2020
SUBJECT: Funding Commitment and IDOT District One Local Agency
Agreements for the York Harger Intersection Project
FROM: Doug Patchin, Director of Public Works
Rick Valent, Public Works Superintendent ,/'
BUDGET SOURCE/BUDGET IMPACT: $3,132,440.00 from Roadway
Improvements Account 461-90700
RECOMMENDED MOTION: I move that the Village Board approve
Resolution R-1850, approving $3,132,440.00 to match federal funds in the
completion of Section Number 17-00049-00-PV for improving an intersection at
North York Road and Harger Road with the new underpass structure at Salt Creek
Trail.
Background/History: As part of the North York Road and Harger Road
Intersection Project, the Village is required to match the $4,359,860.00 being
provided in federal funding with$3,132,440.00 in local funding for a project total
of $7,492,300.00. Because the project completion spans 2020 and 2021, the
Village's local funding will be distributed accordingly over those years.
In conjunction with the Village's funding commitment, it is also a required that
IDOT District One Local Agency Agreements,BLR 05310-Local Public Agency
Agreement for Federal Participation and BLR 05611 - Construction Engineering
Services Agreement for Federal Participation, be submitted by January 29, 2020
in order to comply with the March 2020 letting schedule.
Recommendation:That the Village Board approve Resolution R-1850,approving RG
$3,132,440.00 to match federal funds in the completion of MFT Section Number
17-00049-00-PV for improving an intersection at North York Road and Harger
Road with the new underpass structure at Salt Creek Trail.
Illinois Department of Transportation
Memorandum
To: All IDOT District One Local Public Agencies
From: Anthony J. Quigley /�
Subject: District One Agreement Requirement
for Projects Targeting State Letting
Date: May 29, 2019
This is to inform all parties that effective with September 20, 2019 State Letting,
and all future lettings, Local Public Agencies sponsoring a project will be
required to have their locally executed agreements in the District by close-of-
business two(2) days prior to Service Bulletin date. For the September 20,
2019 letting that date is Wednesday, August 14, 2019.
For all lettings, the Service Bulletin date can be viewed as part of the letting
schedule available on the IDOT website, under Doing Business. For
convenience, the dates as related to lettings through calendar year 2020 are as
follows:
Locally Executed
Letting Date Service Bulletin Date Agreement Due Date
11/8/2019 10/4/2019 10/2/2019
1/17/2020 12/6/2019 12/4/2019
3/6/2020 1/31/2020 1/29/2020
4/26/2020 3/20/2020 3/18/2020
6/12/2020 5/8/2020 5/6/2020
7/31/2020 6/26/2020 6/24/2020
9/18/2020 8/14/2020 8/12/2020
11/6/2020 10/2/2020 9/20/2020
If you have any questions or concerns, please contact Charles F. Riddle, P.E.,
Program and Office Engineer, Bureau of Local Roads and Streets, at 847-705-
4406 or by e-mail at charles.riddlena.illinois.gov.
cc: Greg Lupton
THE VILLAGE OF OAK BROOK
COOK AND DUPAGE COUNTIES, ILLINOIS
RESOLUTION
NUMBER 2020-IDOT-FUND-R-1850
A RESOLUTION REGARDING
AN INTERGOVERNMENTAL AGREEMENT BETWEEN
THE VILLAGE OF OAK BROOK, ILLINOIS AND THE
STATE OF ILLINOIS DEPARTMENT OF TRANSPORTATION
IN RELATION TO FUNDING OF SECTION NUMBER
17-00049-00-PV FOR IMPROVING AN INTERSECTION AT
NORTH YORK ROAD AND HARGER ROAD WITH
NEW UNDERPASS STRUCTURE AT SALT CREEK TRAIL
GOPAL G. LALMALANI, Village President
CHARLOTTE K. PRUSS, Village Clerk
JOHN BAAR
PHILIP CUEVAS
MICHAEL MANZO
MOIN SAIYED
EDWARD TIESENGA
ASIF YUSUF
Village Board
Published in pamphlet form by authority of the
President and the Board of Trustees of the Village of Oak Brook
on this the 14th day of January, 2020
RESOLUTION 2020-IDOT-FUND-R-1850
A RESOLUTION REGARDING
AN INTERGOVERNMENTAL AGREEMENT BETWEEN
THE VILLAGE OF OAK BROOK, ILLINOIS AND THE
STATE OF ILLINOIS DEPARTMENT OF TRANSPORTATION
IN RELATION TO FUNDING OF SECTION NUMBER
17-00049-00-PV FOR IMPROVING AN INTERSECTION AT
NORTH YORK ROAD AND HARGER ROAD WITH
NEW UNDERPASS STRUCTURE AT SALT CREEK TRAIL
WHEREAS, the Village of Oak Brook is a municipal corporation with authority provided for
and granted pursuant to the Illinois Municipal Code to exercise certain powers and perform certain
functions pertaining to its local government and affairs;
WHEREAS, the Village of Oak Brook (hereinafter referred to as "Village") upon approval
of the corporate authorities may enter into an Agreement with another party pursuant to Illinois
Statute;
WHEREAS, Article VII, Section 10 of the Illinois Constitution of 1970 authorizes units of
local government, including municipalities, to contract to exercise, combine or transfer any power
or function not prohibited to them by law or ordinance;
WHEREAS, the "Intergovernmental Cooperation Act' (5 ILCS 220/1 et seq.) authorizes
units of local government to exercise jointly with any public agency of the State, including other
units of local government, any power, privilege or authority which may be exercised by a unit of
local government individually, and to enter into contracts for the performance of governmental
services, activities and undertakings;
WHEREAS, the "Intergovernmental Cooperation Act', 5 ILCS 220/1 et seq., provides that
any power or powers, privileges or authority exercised or which may be exercised by a unit of
local government may be exercised and enjoyed jointly with any other unit of local government;
WHEREAS, Section 5 of the "Intergovernmental Cooperation Act', 5 ILCS 220/5, provides
that any one or more public agencies may contract with any one or more public agencies to
perform any governmental service, activity or undertaking which any of the public agencies
entering into the contract is authorized by law to perform, provided that such contract shall be
authorized by the governing body of each party to the contract;
WHEREAS,the parties hereto are units of local government as defined by the Constitution
of the State of Illinois, 1970, Article VII, Section 10, and the Intergovernmental Cooperation Act;
WHEREAS, the Village is improving an intersection at North York Road and Harger Road
with the new underpass structure at salt Creek Trail;
WHEREAS, the cost of said improvement has necessitated the use of federal funds;
WHEREAS, the federal fund source requires a match of local funding; and
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WHEREAS, the Village of Oak Brook Corporate Authorities are of the opinion that it is in
the best interests of the Village of Oak Brook to enter into the attached agreement for the purposes
referenced herein.
NOW, THEREFORE, BE IT RESOLVED by the Village President and Board of Trustees
of the Village of Oak Brook, DuPage and Cook Counties, Illinois as follows:
Section One — Recitals
The Corporate Authorities hereby find that all of the recitals hereinbefore stated as
contained in the preamble to this Resolution are full, true and correct and do hereby, by reference,
incorporate and make them part of this Resolution as legislative findings.
Section Two —Approval of Agreement
The Village hereby approves the Agreement, substantially in the form attached hereto and
made a part hereof collectively as Exhibit A, which authorizes the allocation of three million one
hundred thirty two thousand four hundred forty dollars ($3,132,440.00) to match federal funds in
the completion of Section Number 17-00049-00-PV.
Section Three—Authorization and Direction
The Village Manager is hereby authorized to execute, and the Village Clerk is hereby
authorized to attest the Agreement, substantially in the form of such agreement attached hereto
as Exhibit A, with such changes therein as shall be approved by the Village Attorney and the
officials of the Village executing the same, their execution thereof to constitute exclusive evidence
of their approval to any and all changes or revisions therein from and after the execution and
delivery of such Agreement.
Section Four- Other Actions Authorized
The officers, employees and/or agents of the Village shall take all actions necessary or
reasonably required to carry out and give effect to the intent of this Resolution and otherwise to
consummate the transactions contemplated herein, and shall take all actions necessary in
conformity therewith including, without limitation, the execution and delivery of all documents
required to be delivered in connection with the transaction contemplated herein.
Section Five - Authorization of Expenditures
The Corporate Authorities hereby authorize and direct the expenditure of all costs related
to the execution of the Agreement, additionally, the Village is authorized and directed to allocate
and spend all necessary funds to fulfill the requirements of the Agreement and of this Resolution.
Section Seven - Acts of Village Officials
That all past, present and future acts and doings of the officials of the Village that are in
conformity with the purpose and intent of this resolution are hereby, in all respects, ratified,
approved, authorized and confirmed.
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Section Eight—Effective Date
This resolution shall be in full force and effect from and after its passage, approval and
publication as provided by law.
Section Nine - Publication
This resolution shall be published in book or pamphlet form as provided by the Illinois
Municipal Code.
Section Ten—Conflict Clause
All resolutions, parts of resolutions or board actions in conflict herewith are hereby repealed
to the extent of such conflict.
Section Eleven — Saving Clause
If any section, paragraph, clause or provision of this resolution is declared by a court of
law to be invalid or unconstitutional, the invalidity or unconstitutionality thereof shall not affect the
validity of any other provisions of this resolution, which are hereby declared to be separable.
Section Twelve— Recording
This resolution shall be entered into the minutes and upon the journals of the Board of
Trustees of the Village of Oak Brook.
APPROVED THIS 14th day of January, 2020
Gopal G. Lalmalani
Village President
PASSED THIS 14th day of January, 2020
Ayes: Trustees Baar, Cuevas, Manzo, Tiesenga, Yusuf
Nays: None
Absent: None
O F�044, ATTEST:
/a 0
Charlotte K. Pruss
G Village Clerk
,o p�;
C � v
fi� T N T 1 4
Exhibit A
Agreement
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