Agenda - 04/14/2020 - Board of TrusteesBOT AGENDA Page 1
BOARD OF TRUSTEES MEETING
UPPER LEVEL CONFERENCE ROOM
BUTLER GOVERNMENT CENTER
1200 OAK BROOK ROAD
OAK BROOK, ILLINOIS
630-368-5000
REGULAR MEETING
TUESDAY, APRIL 14, 2020
7:00 P.M.
PLEASE CLICK ON LINK BELOW FOR PUBLIC PARTICIPATION OPTIONS FOR THIS MEETING:
https://www.oak-brook.org/CivicAlerts.aspx?AID=491 (VILLAGE OF OAK BROOK WEBSITE)
1. CALL TO ORDER
2. ROLL CALL
3. PRESIDENT’S OPENING COMMENTS
4. RESIDENT/VISITOR COMMENT
5. APPROVAL OF MINUTES
A. Regular Board of Trustees Meeting of March 10, 2020
B. Special Board of Trustees Meeting of March 26, 2020
6.
CONSENT AGENDA:
All items on the Consent Agenda are considered to be routine in nature and will be enacted in one motion. There
will be no separate discussion of these items unless a Board member so requests, in which event, the item will be
removed from the Consent Agenda and considered as the first item after approval of the Consent Agenda.
A. Accounts Payable for Period Ending April 9, 2020 - $1,474,640.19 Manzo/Yusuf
Significant Items included in Above:
1. LEGAL SERVICES:
a) Rathje Woodward, LLC - Legal Services – March 2020 – Inv.# 54660 - $370.50
b) Rathje Woodward, LLC - Legal Services – March 2020 – Inv.#54659 - $285.00 (FY20 – YTD -
$7,243.20)
c) Clark, Baird, Smith, LLP – Legal Services – March 2020 - $3,061.00 (FY20 YTD - $6,937.00)
TOTAL LEGAL BUDGET FOR 2020 IS $254,000.00
TOTAL LEGAL BILLS PAID FOR 2020- YTD - $40,258.50
2. BCBS PPO – Health Care Services – March 2020 - $170,385.16
3. BCBS HMO – Health Care Services – March 2020 - $39,622.39
4. Paramedic Services of Illinois – Paramedic Services – April 2020 - $52,448.00
5. Burke, LLC- 2020 Water Main & Street Improvements – Pay Request # 1 - $191,630.00
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6.JW Turf, Inc. – Equipment Invoice- Oak Brook Golf Club - $82,658.36
7.DuPage Water Commission - March 2020 - $259,414.12
8.Pineoaks Partners, LLC - 2020 Polo Program Sponsorship - $65,000.00
9.T.P.I Building Code – March 2020- Inv. #202003 - $27,342.02
10.NuVision – Oak Brook Golf Club Renovation – Inv. #505 - $25,000.00
11.DCVP-Co-Op Advertising – January-March - Inv.#4467 - $63,963.00
12.Christopher B. Burke Engineering, LTD. – Harger Rd. Bike Path – March 2020 - $27,649.00
13.Baker Tilly Virchow Krause LLP – Financial Audit Services - $20,000.00
TOTAL DUPAGE CONVENTION & VISITORS BUREAU BUDGET FOR 2020 - $192,020
TOTAL PAID FOR 2020 - $110,626.39
B.Approval of Payroll for Pay Period Ending: March 21, 2020 - $791,524.07 Manzo/Yusuf
C.Ordinances & Resolutions
1.RESOLUTION 2020-PW-SC-TREE-R-1857, A Resolution Waiving Competitive Bidding and
Authorizing the Execution of a Contract Between the Village of Oak Brook and Homer Tree Care, Inc.
in Relation to the Removal of Buckthorn, Ash Trees, and Other Dead Trees Along the Sports Core
Property
Tiesenga
2.ORDINANCE 2020-BU-AMEND-ND-S-1599, An Ordinance Authorizing Amendments and Transfers
Among Budget Line Items the Village of Oak Brook, Illinois Manzo /Yusuf
3.RESOLUTION 2020-ENG-AG-VRS-IMPROVE-R-1869, A Resolution Approving and Authorizing
the Execution of an Agreement By and Between the Village of Oak Brook and Burke, LLC. for the
Brook Forest Water Main Improvements - Phase 2, Sports Core Water Main Improvements, and the
2020 Street Improvements Tiesenga
4.RESOLUTION 2020-PW-CNTRCT-HYDPNTG-R-1870, A Resolution Waiving Competitive Bidding
and Approving and Authorizing the Award and Execution of a Contract With Cryder Enterprises, Inc.
for Fire Hydrant Painting Services Tiesenga
5.RESOLUTION 2020-PW-CONTRCT-GRADALL-R-1871, A Resolution Waiving Competitive
Bidding and Approving and Authorizing the Award and Execution of a Contract with Western Gradall
Corp. for Gradall Services Tiesenga
6.RESOLUTION 2020-ENG-AG-FNDS-DSGN-R-1872, A Resolution Authorizing and Approving the
Execution of an Agreement By and Between The Village Of Oak Brook and Christopher B. Burke
Engineering, Ltd. for the Sports Core OSLAD Improvements and Bath & Tennis Shoreline
Stabilization Project Tiesenga
7.ORDINANCE 2020-EASE-WM-TLWYBRG-S-1600, An Ordinance Approving and Authorizing the
Execution of an Easement Agreement By and Between the Village of Oak Brook And Pembroke 2001
York, LLC Tiesenga
D.Village of Oak Brook – Monthly Financial Reports February - 2020 Manzo /Yusuf
7.ITEMS REMOVED FROM CONSENT AGENDA
8.BOARD & COMMISSION RECOMMENDATIONS
A.1315 and 1425 Kensington Road – Height Variation for Sports Field Lighting Baar /Yusuf
B.Oak Brook Park District, 1315 and 1425 Kensington Road - Fee Waiver Request for Zoning Variation
Application Fee Baar /Yusuf
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C.Village of Oak Brook – Text Amendment to Zoning Regulations to Add Outdoor Dining Areas for
Restaurants as a Permitted Use in Business Districts and Office Research Assembly Districts Baar/ Yusuf
Manzo /
Yusuf
Manzo /
Yusuf
9.ACTIVE BUSINESS
A.Public Safety Pension Actuarial Results
B.Financial Discussion: Economic Impact to 2020 Budget
10.ADJOURNMENT
In accord with the provisions of the American with Disabilities Act, any individual who is in need
of a reasonable accommodation in order to participate in or benefit from attendance at this public
meeting should contact the Butler Government Center (Village Hall), at 630-368-5010 as soon as
possible before the meeting date or for TDD response (630) 990-2131 as soon as possible before the
meeting date.