Final Action - 04/14/2020 - Board of Trustees
BOARD OF TRUSTEES MEETING
SUMMARY OF THE VILLAGE OF OAK BROOK
BOARD OF TRUSTEES MEETING OF
April 14, 2020
BOARD ACTION TAKEN AT THE ABOVE MEETING: The comments shown are a brief summarization of the Board action
taken, prepared by the Village Clerk’s Office on the day following the meeting. Accuracy is not guaranteed and this information is
subject to correction when the official minutes are prepared and approved.
1. CALL TO ORDER ................................................................................................................................................. 7:00 p.m.
2. ROLL CALL .......................................................................................................................................................... All Present
Trst. Yusuf
arr.7:13 p.m.
3. PRESIDENT’S OPENING COMMENTS
4. RESIDENT/VISITOR COMMENT
5. APPROVAL OF MINUTES
A. Regular Board of Trustees Meeting of March 10, 2020 ................................................................................. Approved
B. Special Board of Trustees Meeting of March 26, 2020 ................................................................................... Approved
6. CONSENT AGENDA:
All items on the Consent Agenda are considered to be routine in nature and will be enacted in one motion.
There will be no separate discussion of these items unless a Board member so requests, in which event, the
item will be removed from the Consent Agenda and considered as the first item after approval of the Consent
Agenda.
A. Accounts Payable for Period Ending April 9, 2020 - $1,474,640.19 .............................................................. Authorized
Significant Items included in Above:
1. LEGAL SERVICES:
a. Rathje Woodward, LLC – Legal Services – March 2020 - Inv.#54660 - $370.50 ........................... Authorized
b. Rathje Woodward, LLC - Legal Services – March 2020 – Inv.#54659 - $285.00 (FY20 – YTD
-$7,243.20) ........................................................................................................................................
Authorized
c. Clark, Baird, Smith, LLP – Legal Services – March 2020 - $3,061.00
(FY20 YTD - $6,937.00) ..................................................................................................................
Authorized
TOTAL LEGAL BUDGET FOR 2020 IS $254,000.00
TOTAL LEGAL BILLS PAID FOR 2020- YTD - $40,258.50
2. BCBS PPO – Health Care Services – March 2020 - $170,385.16 ........................................................... Authorized
3. BCBS HMO – Health Care Services – March 2020 - $39,622.39 ........................................................... Authorized
4. Paramedic Services of Illinois – Paramedic Services – April 2020 - $52,448.00 .................................... Authorized
5. Burke, LLC - 2020 Water Main & Street Improvements – Pay Request #1 - $191,630.00 ..................... Authorized
6. JW Turf, Inc. – Equipment Invoice - Oak Brook Golf Club - $82,658.36 ............................................... Authorized
7. DuPage Water Commission - March 2020 - $259,414.12 ....................................................................... Authorized
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8. Pineoaks Partners, LLC - 2020 Polo Program Sponsorship - $65,000.00 ................................................ Authorized
9. T.P.I Building Code – March 2020 - Inv.#202003 - $27,342.02 ............................................................. Authorized
10. NuVision – Oak Brook Golf Club Renovation – Inv.#505 - $25,000.00 ................................................. Authorized
11. DCVP-Co-Op Advertising – January-March - Inv.#4467 - $63,963.00 .................................................. Authorized
12. Christopher B. Burke Engineering, LTD. – Harger Rd. Bike Path – March 2020 - $27,649.00 ..............
Authorized
13. Baker Tilly Virchow Krause LLP – Financial Audit Services - $20,000.00 ............................................ Authorized
TOTAL DUPAGE CONVENTION & VISITORS BUREAU BUDGET FOR 2020 - $192,020
TOTAL PAID FOR 2020 - $110,626.39
B. Approval of Payroll for Pay Period Ending: March 21, 2020 - $791,524.07 .................................................. Approved
C. Ordinances & Resolutions
1. RESOLUTION 2020-PW-SC-TREE-R-1857, A Resolution Waiving Competitive Bidding and
Authorizing the Execution of a Contract Between the Village of Oak Brook and Homer Tree Care,
Inc. in Relation to the Removal of Buckthorn, Ash Trees, and Other Dead Trees Along the Sports
Core Property .............................................................................................................................................
Passed
2. ORDINANCE 2020-BU-AMEND-ND-S-1599, An Ordinance Authorizing Amendments and
Transfers Among Budget Line Items the Village of Oak Brook, Illinois ..................................................
Passed
3. RESOLUTION 2020-ENG-AG-VRS-IMPROVE-R-1869, A Resolution Approving and Authorizing
the Execution of an Agreement By and Between the Village of Oak Brook and Burke, LLC. for the
Brook Forest Water Main Improvements - Phase 2, Sports Core Water Main Improvements, and the
2020 Street Improvements .........................................................................................................................
Passed
4. RESOLUTION 2020-PW-CNTRCT-HYDPNTG-R-1870, A Resolution Waiving Competitive
Bidding and Approving and Authorizing the Award and Execution of a Contract With Cryder
Enterprises, Inc. for Fire Hydrant Painting Services .................................................................................
Passed
5. RESOLUTION 2020-PW-CONTRCT-GRADALL-R-1871, A Resolution Waiving Competitive
Bidding and Approving and Authorizing the Award and Execution of a Contract with Western
Gradall Corp. for Gradall Services ............................................................................................................
Passed
6. RESOLUTION 2020-ENG-AG-FNDS-DSGN-R-1872, A Resolution Authorizing and Approving the
Execution of an Agreement By and Between The Village Of Oak Brook and Christopher B. Burke
Engineering, Ltd. for the Sports Core OSLAD Improvements and Bath & Tennis Shoreline
Stabilization Project ...................................................................................................................................
Passed
7. ORDINANCE 2020-EASE-WM-TLWYBRG-S-1600, An Ordinance Approving and Authorizing the
Execution of an Easement Agreement By and Between the Village of Oak Brook And Pembroke
2001 York, LLC ........................................................................................................................................
Passed
D. Village of Oak Brook – Monthly Financial Reports February – 2020 ............................................................. Approved
7. ITEMS REMOVED FROM CONSENT AGENDA ............................................................................................. None
8. BOARD & COMMISSION RECOMMENDATIONS
A. 1315 and 1425 Kensington Road – Height Variation for Sports Field Lighting ............................................ Concurred
B. Oak Brook Park District, 1315 and 1425 Kensington Road - Fee Waiver Request for Zoning Variation
Application Fee ...............................................................................................................................................
Withdrawn
C. Village of Oak Brook – Text Amendment to Zoning Regulations to Add Outdoor Dining Areas for
Restaurants as a Permitted Use in Business Districts and Office Research Assembly Districts .....................
Concurred
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9. ACTIVE BUSINESS
A. Public Safety Pension Actuarial Results ......................................................................................................... Accepted
B. Financial Discussion: Economic Impact to 2020 Budget Ordinances & Resolutions ..................................... Discussed
10. ADJOURNMENT .................................................................................................................................................. 7:55 p.m.