Minutes - 03/26/2020 - Board of TrusteesVILLAGE OF OAK BROOK MINUTES Page 1 of 4 SPECIAL MEETING OF MARCH 26, 2020
MINUTES OF THE MARCH 26,
2020 SPECIAL MEETING OF THE
PRESIDENT AND BOARD OF
TRUSTEES OF THE VILLAGE OF
OAK BROOK APPROVED AS
WRITTEN ON APRIL 14, 2020
1. CALL TO ORDER
The Special Meeting of the Village Board of Trustees was called to order by President
Gopal Lalmalani in the Upper Level Conference Room of the Butler Government Center
at 6:00 pm
2. ROLL CALL
Village Clerk Charlotte Pruss called the roll with the following persons:
PRESENT: Trustee Asif Yusuf, and President Gopal Lalmalani
PRESENT VIA TELECONFERENCE: Trustees John Baar, Philip Cuevas, Michael
Manzo, Moin Saiyed, Edward Tiesenga, Village Attorney Michael Castaldo, Jr.
ABSENT: None
IN ATTENDANCE: Village Manager Rick Ginex
3. PRESIDENT’S OPENING COMMENTS
President Lalmalani announced that as of March 25th, 2020 there were 134 confirmed
cases of COVID-19 in DuPage County including 1 death. He stated that the number of
confirmed cases in Oak Brook stands at 4 but the numbers will continue to rise partly
because of the increase in testing by commercial and hospital labs. Additionally, he
asked Trustee Tiesenga about most recently diagnosed patient at the Club.
Trustee Tiesenga answered by stating that the patient is in intensive care at Elmhurst
Hospital and provided further detail on the patient’s condition.
Furthermore, President Lalmalani stated that the Village is committed to serving its
residents and reminded everyone that although the Village Hall building is closed to the
public to help mitigate the spread of COVID-19, all municipal employees are working
and services are continuing. Moreover, he thanked Manager Ginex for his unfaltering
leadership during this unprecedented challenge and all Village employees for working
hard behind the scenes and providing much needed services. Lastly, he forewarned, that
due to the COVID-19 pandemic there will be financial devastation and asked Manager
Ginex to prepare documentation to discuss the economic impact to the 2020 budget at the
next meeting.
VILLAGE OF OAK BROOK MINUTES Page 2 of 4 SPECIAL MEETING OF MARCH 26, 2020
Manager Ginex stated that both he and Finance Director Paprocki have already begun the
work.
President Lalmalani asked Village Clerk Pruss to read visitor comments that were sent in
through email.
4. RESIDENT/VISITOR COMMENTS
Resident Dr. Samuel Yunez III, stated that we are currently living in an unprecedented
moment in history and voiced his concerns with the Governor’s allowance of having the
golf courses open. He also urged the Board to take further measures to ensure health and
safety of the Village’s residents by temporarily closing the golf courses.
Resident William Lindeman, voiced his concerns regarding the assessment by Manager
Ginex of the businesses within the Village due to the COVID-19 pandemic while
focusing on hotels and motels in the area. He also asked about the Oak Brook Chamber
of Commerce and other small entities within the Village.
5.
CONSENT AGENDA
All items on the Consent Agenda are considered to be routine in nature and will be
enacted in one motion. There will be no separate discussion of these items unless a
Board member so requests, in which event, the item will be removed from the Consent
Agenda and considered as the first item after approval of the Consent Agenda.
A. Accounts Payable for Period Ending March 20, 2020 - $651.893.65
Significant Items included in Above:
1) LEGAL SERVICES:
a) Lamp Law LLC - Legal Services- February, 2020 - $3,681.67(FY20 YTD -
$7,015.00)
b) Rathje Woodward, LLC - Legal Services- March 2020 - $456.00 (FY20-
YTD - $6,587.70)
c) Ottosen, Dinolfo Hasenbalg & Castaldo, LTD. - Legal Services - February
2020 - $ I 0,626.00 (FY20 YTD -$21,285.30)
d) Clark, Baird, Smith, LLP - Legal Services - February 2020 - $3,876.00
(FY20 YTD - $3,876.00)
TOTAL LEGAL BUDGET FOR 2020 IS $254,000.00
TOT AL LEGAL BILLS PAID FOR 2020- YTD - $35,989.50
2) Nu Vision Inc. - Contract Work Golf Cafe - $25,000.00
3) DuPage Water Commission - February 2020 - $272,440.49
4) Lyons Pinner Electric Co. - Spring Rd. and Jorie Blvd. Street Lighting - Inv.
#7769-1 -$125,000.00
5) Lyons Pinner Electric Co. - Spring Rd. and Jorie Blvd. Street Lighting - Inv.
#7769-2 -$51,090.00
B. Approval of Payroll for Pay Period Ending: March 7, 2020 - $827,581.51
VILLAGE OF OAK BROOK MINUTES Page 3 of 4 SPECIAL MEETING OF MARCH 26, 2020
C. Ordinances & Resolutions
1. RESOLUTION 2020-ENG-AG-EX-R-1868, A Resolution Authorizing And
Approving The execution of an Agreement by and Between Village of Oak
Brook and Civiltech Engineering, Inc.
2. RESOLUTION 2020-DCL-EM-VOB-COVID-19-R-1867, Declaration of
Emergency, COVID -19
3. ORDINANCE 2020-FI-HM-TX-G-l 162, An Ordinance Pertaining to Title 5
Chapter 5 of The Village of Oak Brook Code of Ordinances
Trustee Tiesenga asked to extract item 5.C.3 from the Consent Agenda.
Motion by Trustee Baar, seconded by Trustee Cuevas to approve the Consent Agenda,
with the exception of Item 5.C.3., and authorize expenditures as presented or amended.
ROLL CALL VOTE:
Ayes: 6 – Trustees Baar, Cuevas, Manzo, Saiyed, Tiesenga, and Yusuf
Nays: 0 – None
Abstain: 0 – None
Absent: 0 – None
Motion carried
6. ITEMS REMOVED FROM THE CONSENT AGENDA
5.C.3, ORDINANCE 2020-FI-HM-TX-G-1162, An Ordinance Pertaining to Title 5
Chapter 5 of The Village of Oak Brook Code of Ordinances
President Lalmalani asked Trustee Tiesenga to provide an explanation for extracting item
5.C.3. He also asked about the available federal funds.
Trustee Tiesenga stated that he is agreement with Trustee Yusuf’s recommendation to
reduce the percentage of the Hotel Motel Tax Fund to 1%. In light of the current
situation, he agreed with the idea to postpone the 2020 pedestrian access project. He also
asked about the originally proposed ending date.
Trustee Yusuf spoke in support of reduction of the rebate to 1% at this time and allowing
the other 1% for marketing in preparation of a very long summer. Furthermore, he
addressed Trustee Manzo’s concerns by stating that the Ordinance can be revisited in the
future especially since the availability of federal funding was not previously discussed.
In addition, he reminded everyone that the amounts discussed are speculative and a
possibility of the upcoming federal fund protecting employees and helping with payroll
makes it prudent to go with the smaller percentage.
VILLAGE OF OAK BROOK MINUTES Page 4 of 4 SPECIAL MEETING OF MARCH 26, 2020
Manger Ginex clarified that Trustee Yusuf is in favor of the 1% opposed to the 2%.
Additionally, he explained the specific amounts and which hotels/motels were included
in the calculation. He further clarified the federal funding and which entity is providing
the funds. Manager Ginex stated that as of the date of this meeting the Village has not
received any information regarding earlier mentioned funding covering easement of
payroll. In conclusion, he asked Village Attorney Castaldo Jr. for clarification on the
changes in the verbiage that need to take place. Also, he summarized the main points
addressed for the modification and gained approval of the change in the ending date.
Trustee Manzo spoke in favor of the modification of the Ordinance to 1%. He also
clarified that the Ordinance is specifically referring to the Hotel Motel Tax and not any
other businesses. Additionally, he asked if the subject can be revisited in the future
should a need arise to do so.
Village Attorney Castaldo Jr., informed Manager Ginex that the firm will adjust the
language accordingly and clarified the percentages in monetary terms.
All the Board Members confirmed the agreement of the change in the proposed ending
date.
Motion by Trustee Yusuf, seconded by Trustee Manzo to Approve Ordinance 2020-FI-
HM-TX-G-1162, An Ordinance Pertaining to Title 5 Chapter 5 of the Village of Oak
Brook Code of Ordinances as Amended
ROLL CALL VOTE:
Ayes: 6 – Trustees Baar, Cuevas, Manzo, Saiyed, Tiesenga and Yusuf
Nays: 0 – None
Abstain: 0 – None
Absent: 0 – None
Motion carried
7. ADJOURNMENT
Motion by Trustee Yusuf seconded by Trustee Manzo to adjourn the Special Meeting of
the Board of Trustees at 6:23 p.m. VOICE VOTE: Motion carried.
ATTEST:
/s/ Charlotte K. Pruss
Charlotte K. Pruss
Village Clerk
Jim Fox
From:
Sent:
To:
Subject:
donotreply@mymeetingroom.com
Thursday, March 26, 2020 6:26 PM
Jim Fox; npfifer@soundinc.com
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UPLEVELCFR Unknown
ED TIESENGA Unknown
MIKE MANZO Unknown
ASIF YUSUF Unknown
JOHN BARR Unknown
MOIN SAYIED Unknown
PHIL CUEVAS Unknown
03/26/2020 5:50 pm (Central Time)
03/26/2020 6:24 pm (Central Time)
7
208
Village of Oak Brook
6400455
. Emergency Operations Cent
633276
AUDIO MEETING DETAILS:
Start Time End Time
03/26/2020 5:57 pm 03/26/2020 6:24 pm
03/26/2020 5:56 pm 03/26/2020 6:24 pm
03/26/2020 5:56 pm 03/26/2020 6:?�_pm
03/26/2020 5:50 pm 03/26/2020 6:24 pm
03/26/2020 5:55 pm 03/26/2020 6:24 pm
03/26/2020 5:54 pm 03/26/2020 6:24 pm
03/26/2020 5:57_p�-031-?6/2020 6:24 pm
Total Minutes
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