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Minutes - 03/10/2020 - Board of TrusteesVILLAGE OF OAK BROOK MINUTES Page 1 of 10 REGULAR MEETING OF MARCH 10, 2020 MINUTES OF THE MARCH 10, 2020 REGULAR MEETING OF THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF OAK BROOK APPROVED AS WRITTEN ON APRIL 14, 2020 1. CALL TO ORDER The Regular Meeting of the Village Board of Trustees was called to order by President Gopal Lalmalani in the Samuel E. Dean Board Room of the Butler Government Center at 7:05 pm. The Pledge of Allegiance was given. 2. ROLL CALL Village Clerk Charlotte Pruss called the roll with the following persons: PRESENT: Trustees John Baar, Philip Cuevas, Moin Saiyed, Edward Tiesenga, Asif Yusuf, and President Gopal Lalmalani ABSENT: Trustee Michael Manzo IN ATTENDANCE: Village Manager Rick Ginex, Development Services Director Tony Budzikowski, Golf Manager/Superintendent Sean Creed, Information Technology Director Jim Fox, Police Chief James Kruger, Fire Chief Barry Liss, Finance Director Jason Paprocki, Public Works Director Doug Patchin, HR Director/ Deputy Clerk Kathy Vonachen, Head Librarian Jacob Post, and Village Attorney Stephen M. DiNolfo 3. PRESIDENT’S OPENING COMMENTS President Lalmalani announced that along with other community organizations, he attended the Ribbon Cutting Ceremony of the F45 Fitness Training Center and the Special Olympics Polar Plunge put on by the Police Department at the Bath and Tennis Club. He congratulated all the plungers. Secondly, he spoke regarding the Coronavirus outbreak, organizations that the Village is working with, and provided precautionary information on how to minimize the spread of the virus. Additionally, President Lalmalani spoke regarding the ongoing efforts to bring down the red light cameras at the intersection of 83rd and 22nd Street in Oakbrook Terrace. Lastly, he stated that the Village has been working closely with IDOT and DMMC. He thanked Trustee Tiesenga for taking the leadership role on this issue, and many years of service on the DMMC. Moreover, he announced Trustee Yusuf as a new member of DMMC and thanked him for his good work and working diligently on the issue at hand. Furthermore, President Lalmalani agreed with Trustee Tiesenga’s and Trustee Saiyed’s comments and informed everyone of the communities that have begun to eliminate red light cameras completely. VILLAGE OF OAK BROOK MINUTES Page 2 of 10 REGULAR MEETING OF MARCH 10, 2020 Trustee Baar acknowledged his presence with his wife at the Polar Plunge and shared his gratitude towards so many different departments working together. Trustee Tiesenga spoke regarding the lack of support from DMMC, corruption, and monetary incentives associated with the red light cameras. He referenced Civil War Slavery and thanked Trustee Yusuf and President Lalmalani for being instrumental in getting the DMMC to see a different perspective. Trustee Yusuf spoke about the next Legislative Committee meeting and announced the points that will be addressed regarding the red light cameras. Additionally, he addressed Trustee Saiyed’s comments stating that the language of the signs maybe an option to discuss with IDOT opposed to DMMC due to the severity of the impact it has on motorists. A. HOPE FOR THE DAY’S 2020 National Suicide Prevention and Action Month Proclamation President Lalmalani stated that with suicide becoming more prevalent in society, it is paramount that we remove a stigma of mental illness and open the lines of communication in order to help those in need. He asked Clerk Pruss to read the Proclamation. Village Clerk Pruss read the Proclamation and President Lalmalani presented a fully executed document to Mr. Carl Evans on behalf of Hope For The Day Organization and thanked him for bringing this very important issue to the forefront. B. Oak Brook Reserve Preliminary Master Plan Presentation Manager Ginex introduced attorney representative for the Oak Brook Reserve Mr. Peter Freidman, counsel for JDP Oak Brook Holdings, LLC., and Mr. Kyle McDaniel, the property owner and asked them to present the Oak Brook Reserve Preliminary Master Plan Project. Mr. Freidman gave an introduction and an overview of the Power Point Presentation. He explained the location and size of the proposed development, changes that will be requested regarding zoning regulations and emphasized on the partnership with the Village for this high end project. Kyle McDaniel, Principal of JDP Holdings and owner of the property, thanked the Board for the privilege and ability to make this presentation and for their service to the community. He spoke about partners involved in the project. He explained the company’s vision, conducted research, inspiration, and preservation of nature and land on the property. He further explained the restoration and enhancement plan for future generations. He emphasized the company’s principals and pillars, masterplan, building of partnerships. VILLAGE OF OAK BROOK MINUTES Page 3 of 10 REGULAR MEETING OF MARCH 10, 2020 Trustee Baar asked for a copy of the presentation in PDF format and stated distaste for the rendering of the town homes in comparison to the rest of the design. He also asked about the current zoning regulations on the parcels where residences are being planned. Additionally, he asked Mr. Freidman if he will attempt to have the Village rewrite the whole Planned Development Ordinance. Mr. Freidman explained that all the zoning will go through and will be resolved by working with the Plan Development Committee. He also stated that the planned rewrite of the Ordinance will only be for the parts that apply to the property. Trustee Saiyed asked about the plan for the number of residential buildings and the projection of revenue. President Lalmalani asked about a price range of the town homes and for an explanation on the number of units provided by Mr. McDaniel. Trustee Tiesenga asked about the accessibility to public transportation, the residential elements specific to the area divided by Ronald Lane. He also asked for a description of those residences and if they will be for rent or for sale. Moreover, he asked for a number of residential units located at the north end of Lake ED, how the Village’s comprehensive plan and principal of good taste will be preserved. Mr. McDaniel explained the residency zone, and provided a rough estimate along with his disapproval of the rendering of the townhomes in the presentation. He thanked Trustee Baar for his comments and put a high emphasis on making suggestions and recommended changes while the project is in its early design stages. Additionally, he reminded everyone that this is a long term project with an expectation of lasting at least 40-50 years. He also stated that revenue is something that is still being worked on and explained the economic development that will be presented in the future. He addressed President Lalmalani’s question by explaining the research that is currently being conducted. Moreover, he addressed Trustee Tiesenga’s questions by stating that the company is currently working on the traffic networking system by conducting studies and taking the mobility of transportation of the younger generations into consideration. He also explained that the company is working very closely with Village staff on this issue. He provided answers and specific descriptions of the plan for residences along Ronald Lane further explaining that the plan is to allow for both purchase and rental of properties because the owner of the property is thinking long-term. Mr. McDaniel explained that the current plan allows an estimated 150 units per zone and that one cannot compare the two lakes because it is a mosaic and by dividing the two one would be missing the bigger picture. Likewise, he explained that the current plan is an estimate provided in good faith, however, the company will be able to share specifics in the near future. Trustee Baar’s questions were addressed by stating that sequence and timing is something that the company is working through and it is not something that would be completed at one time. Mr. McDaniel put big emphasis on the company having the desire VILLAGE OF OAK BROOK MINUTES Page 4 of 10 REGULAR MEETING OF MARCH 10, 2020 to work very closely with the Village throughout the course of the project. Lastly, he stated that on behalf of the company he looks forward to working with the Village and thanked everyone for the ability to make the presentation. 4. RESIDENT/VISITOR COMMENTS Resident, Jim DePhillips commented on the proposed Ordinance establishing the 2020 Golf Club rates by stating that he noticed the new rates have already been posted on the Village’s website. However, he stated that an email with his analysis was sent to the Board, Golf Professional Kawucha, and Golf Manager/Superintendent Creed. He continued by providing a detailed explanation and comparison of pricing to other local courses and asked the Board not to pass the Ordinance at this time. 5. APPROVAL OF MINUTES A. REGULAR BOARD OF TRUSTEES MEETING MINUTES OF FEBRUARY 25, 2020 Motion by Trustee Baar, seconded by Trustee Yusuf to approve the Minutes of the Regular Board of Trustees Meeting of February 25, 2020. VOICE VOTE: Motion carried. 6. CONSENT AGENDA All items on the Consent Agenda are considered to be routine in nature and will be enacted in one motion. There will be no separate discussion of these items unless a Board member so requests, in which event, the item will be removed from the Consent Agenda and considered as the first item after approval of the Consent Agenda. A. Accounts Payable for Period Ending, March 5, 2020 - $873,643.33 Significant Items included in Above: 1) LEGAL SERVICES: a) Lamp Law LLC - Legal Services - January, 2020 - $3,333.33 (FY20 YTD - $3,333.33) TOTAL LEGAL BUDGET FOR 2020 IS $254,000.00 TOTAL LEGAL BILLS PAID FOR 2020- YTD - $17,349.83 2) BCBS PPO – Health Care Services – February 2020 - $250,947.20 3) Christopher B. Burke Engineering, LTD. – Harger Rd. Bike Path Connection Project – $20,314.58 4) Paramedic Services of Illinois – Paramedic Services – March 2020 -$59,004.00 5) Mid-America Pool Renovation, Inc. – Oak Brook Bath & Tennis Club Renovations – February 2020 - $152,510.00 6) Core & Main – Meter Installation Project – January 2020 - $21,860.00 7) Sterling Codifiers – Codification of Ordinances 1150-1155 - $1,279.00 B. Approval of Payroll for Pay Period Ending: February 22, 2020 - $814,460.29 VILLAGE OF OAK BROOK MINUTES Page 5 of 10 REGULAR MEETING OF MARCH 10, 2020 C. Ordinances & Resolutions 1. ORDINANCE 2020-PL-RR-S-1597, An Ordinance Amending Article 7 of the Personnel Manual of the Village of Oak Brook, Illinois 2. RESOLUTION 2020-PW-ST-SWP-R-1863, A Resolution Approving and Authorizing the Award of a Contract to Lakeshore Recycling Systems to Provide Street Sweeping Services 3. RESOLUTION 2020-PW-STRM-SWR-R-1864, A Resolution Approving and Authorizing the Award of a Contract to Tierra Environmental to Provide Storm Sewer Services 4. RESOLUTION 2020-SC-GLF-PG-R-1865, A Resolution Authorizing the Purchase of Golf Commodities for the Oak Brook Golf Course 5. ORDINANCE 2020-PP-S-1598, An Ordinance Authorizing the Sale Through Electronic Auction or Broker, Donation or Disposal of Certain Items of Personal Property Owned By the Village of Oak Brook Surplus (Multiple Departments) 6. ORDINANCE 2020-SC-EX-G-1159, An Ordinance Amending Chapter 13 of Title 12, Entitled, “Recreational Facilities” of the Village Code of the Village of Oak Brook, Illinois 7. RESOLUTION 2020-ZO-OZM-EX-R-1866, A Resolution Approving the 2020 Village of Oak Brook Official Zoning Map 8. ORDINANCE 2020-SC-EX-G-1160, An Ordinance Amending Chapter 2, Entitled “Oak Brook Golf Club”, the Village Code of the Village of Oak Brook, Illinois 60523 Motion by Trustee Baar, seconded by Trustee Cuevas to approve the Consent Agenda, with the exception of Items 6.C.2., and 6.C.8., and authorize expenditures as presented or amended. ROLL CALL VOTE: Ayes: 5 – Trustees Baar, Cuevas, Saiyed, Tiesenga, and Yusuf Nays: 0 – None Abstain: 0 – None Absent: 1 – Trustee Manzo Motion carried VILLAGE OF OAK BROOK MINUTES Page 6 of 10 REGULAR MEETING OF MARCH 10, 2020 7. ITEMS REMOVED FROM THE CONSENT AGENDA 6.C.2 RESOLUTION 2020-PW-ST-SWP-R-1863, A Resolution Approving and Authorizing the Award of a Contract to Lakeshore Recycling Systems to Provide Street Sweeping Services Trustee Tiesenga recused himself due to a conflict of interest. Trustee Baar asked Public Works Director Patchin for an explanation of this item. Public Works Director Patchin stated that the Village has outsourced the street sweeping services in the past with excellent results that saved a lot of money. He also, explained that the company previously used has been bought out, however, the expectation of the provided services is to remain the same. Motion by Trustee Baar, seconded by Trustee Cuevas to award a contract to lowest responsive and responsible bidder, Lakeshore Recycling Systems, LLC, West Chicago, Illinois, in the amount of $150,836.16 ($48,729.72 for 2020, $50,260.92 for 2021, and $51,845.52 for 2022) for Street Sweeping Services, and approve Resolution R-1863. ROLL CALL VOTE: Ayes: 4 – Trustees Baar, Cuevas, Saiyed, and Yusuf Nays: 0 – None Abstain: 1 – Trustee Tiesenga Absent: 1 – Trustee Manzo Motion carried 6.C.8 ORDINANCE 2020-SC-EX-G-1160, An Ordinance Amending Chapter 2, Entitled “Oak Brook Golf Club”, the Village Code of the Village of Oak Brook, Illinois 60523 Trustee Yusuf confirmed the receipt of Resident DePhillip’s email. He shared his concerns with the nonresident rates and asked for the deferral of the Ordinance for two weeks in order to make a thorough decision on the matter. President Lalmalani asked Golf Manager/Superintendent Creed if the material has been proposed to the Sports Core Committee. He also stated that any conducted research should include the golf members of the Sports Core Advisory Committee. Golf Manager/Superintendent Creed stated that although the information was not formally presented in front of the Sports Core Committee, some of its members have been involved with the discussion on rates and agreed with the suggestions. He further explained that there has not been a rate hike for several years, and that it is good practice for any business to take a look and adjust its rates every so often. He stated that, it is very important to review rates now due to the completed renovations at the Clubhouse. He also stated that timing on this issue is imperative. VILLAGE OF OAK BROOK MINUTES Page 7 of 10 REGULAR MEETING OF MARCH 10, 2020 Trustee Baar defended Golf Manager/Superintendent Creed’s statements by adding that the Sports Core Committee made a decision on its own to meet again in July. He also stated that he had an opportunity to sit down with Golf Professional Kawucha and that they discussed the conducted research in great detail and explained the findings. Moreover, he stated he is against the deferral of this Ordinance. Golf Professional Kawucha explained that informal conversations have taken place with the Golf members of the Sports Core Committee and the gentlemen involved agreed with the rate increases. In like manner, he addressed and explained the comparable golf course rates based on the current market. He also stated that several Golf members complemented the staff on the completed renovations, and expressed their excitement for the ongoing renovations. Trustee Saiyed stated that considering all the renovations, he would like to see more people golf at our Club. He also shared his concerns with the rate hike and made suggestions to making certain exemptions. Trustee Tiesenga stated that he is also against the deferral of this Ordinance. Furthermore, he spoke about the Golf surcharge, and shared his reasons for being in favor of the rate hike. Motion by Trustee Yusuf, seconded by Trustee Saiyed to defer the Ordinance 2020-SC- EX-G-1160, “An Ordinance Amending Chapter 2, Entitled “Oak Brook Golf Club”, the Village Code of the Village of Oak Brook, Illinois 60523 to a later Board meeting ROLL CALL VOTE: Ayes: 2 – Trustees Saiyed, and Yusuf Nays: 3 – Trustee Baar, Cuevas, and Tiesenga Abstain: 0 – None Absent: 1 – Trustee Manzo Motion Failed Motion by Trustee Yusuf, seconded by Trustee Baar to pass Ordinance 2020-SC-EX-G- 1160, “An Ordinance Amending Chapter 2, Entitled “Oak Brook Golf Club”, the Village Code of the Village of Oak Brook, Illinois 60523 ROLL CALL VOTE: Ayes: 4 – Trustees Baar, Cuevas, Tiesenga, and Yusuf Nays: 1 – Trustee Saiyed Abstain: 0 – None Absent: 1 – Trustee Manzo Motion carried VILLAGE OF OAK BROOK MINUTES Page 8 of 10 REGULAR MEETING OF MARCH 10, 2020 8. ACTIVE BUSINESS A. Confirmation of Appointments 1. Planned Development Commission – Steve Young Motion by Trustee Tiesenga, seconded by Trustee Baar that the Village Board approves President Lalmalani’s recommendation to appoint Steve Young to the Oak Brook Planned Development Commission to fill a commission member vacancy whose term expires in November 2020. VOICE VOTE. Motion Carried. B. Ordinances & Resolutions 1. ORDINANCE 2020-VCODE-REV-G-1161, An Ordinance Amending Title 1 Chapter 14 to Add Section 3 - Recovery of Professional Fees of the Village of Oak Brook, Illinois Code of Ordinances Community Development Director Budzikowski stated that this Ordinance is staff initiated and one that is more of a housekeeping issue. He added that this is an amendment to be able to cover the use of all the consultants used by the Village and that it is only to consolidate language into one section in order to avoid confusion. Trustee Yusuf wanted to confirm that the Ordinance does not change the way things are done but that it cleans up the language only. Trustee Tiesenga commended Community Development Director Budzikowski for bringing the Ordinance to light and expressed concerns with the impact the current recovery of fees procedures have on the Village’s funds. Motion by Trustee Yusuf, seconded by Trustee Baar that the Village Board approves Ordinance G-1161, which amends Chapter 14 of the Village Code to include a new Section 3 concerning the Recovery of Professional Fees. ROLL CALL VOTE: Ayes: 5– Trustee Baar, Cuevas, Saiyed, Tiesenga, Yusuf Nays: 0 – None Abstain: 0 – None Absent: 1 – Manzo Motion Carried 10. INFORMATION & UPDATES Village Manager Manager Ginex thanked Trustee Yusuf for sitting in on the Storm Water Committee and announced that the Village has received a grant for pond stabilization at the Bath & Tennis Club. Village Clerk Clerk Pruss reminded everyone of early voting, announced regular primary voting time and locations, and asked everyone to vote. VILLAGE OF OAK BROOK MINUTES Page 9 of 10 REGULAR MEETING OF MARCH 10, 2020 Trustees Trustee Yusuf explained what the Strom Water Committee does and how they operate. Trustee Saiyed spoke regarding the Village’s revenue and shared his concerns with the current economic situation and the possible impact it may have. He urged the President to meet with Department Directors and identify possible areas where the money can be saved. Trustee Cuevas spoke regarding the steady flow of revenue over the past years and, shared his concerns with loss of retail in the Village. He also made a suggestion how to increase the revenue and urged the Board to think about the future, to pay close attention to the changes and to start thinking about ways to bring in more income. Trustee Baar wished everyone of Hindu faith Happy Holi, and spoke about the current economic state of the Village funds. He made suggestions to projects that need to be addressed immediately and urged everyone to take advantage of the fiscal opportunity that the current events have brought to the Village. Trustee Tiesenga thanked Mr. Dejoria’s team for making the presentation and announced that he is looking forward to working with them. He also stated that he has a lot of confidence in the Village staff and the committees that are in place. Village Attorney None E. Village President President Lalmalani thanked Trustee Yusuf for all his hard work. Additionally, he asked Manager Ginex to prepare a list of items that can be adjusted or cut should a need arise to do so in the near future. Moreover, he asked Information Technology Director Fox for a clarification on the origins of the cyber-attacks. Information Technology Director Fox spoke about pertinent safety information regarding the Coronavirus being available on the Village website and informed every one of the cyber-attacks and threats coming out of Russia and the Middle East. He also clarified President Lalmalani’s question mentioning other states that have been impacted by the attacks. Police Chief Kruger thanked President Lalmalani for mentioning the Polar Plunge and provided information on the successful event. He announced the ‘Tip A Cop’ event at Blueberry Hill, and that the Police Department has been able to secure a healing field for 9/11, 2021 for its 20th anniversary and to expect the planning to begin soon. Public Works Director Patchin thanked Manager Ginex, Superintendent Valent and the remaining staff for stepping up when he was on leave. VILLAGE OF OAK BROOK MINUTES Page 10 of 10 REGULAR MEETING OF MARCH 10, 2020 Golf Manager/Superintendent Creed reminded everyone that the golf course is currently closed and to vote at the Oak Brook Library this year. HR Director/ Deputy Clerk Vonachen reminded everyone of the active shooter mandatory training coming up Wednesday March 18th, 2020. Finance Director Paprocki spoke about financial reports from 1st quarter and the results in comparison to last year. 12. ADJOURNMENT Motion by Trustee Baar seconded by Trustee Tiesenga to adjourn the Regular Meeting of the Board of Trustees at 9:07 p.m. VOICE VOTE: Motion carried. ATTEST: /s/ Charlotte K. Pruss Charlotte K. Pruss Village Clerk