Minutes - 04/28/2020 - Board of TrusteesVILLAGE OF OAK BROOK MINUTES Page 1 of 6 REGULAR MEETING OF APRIL 28, 2020
MINUTES OF THE APRIL 28, 2020 REGULAR
MEETING OF THE PRESIDENT AND BOARD
OF TRUSTEES OF THE VILLAGE OF OAK
BROOK APPROVED AS WRITTEN ON
MAY 12, 2020
1.CALL TO ORDER
The Regular Meeting of the Village Board of Trustees was called to order by President Gopal
Lalmalani in the Samuel E. Dean Board Room of the Butler Government Center at 7:00 p.m. The
Pledge of Allegiance was given.
2.ROLL CALL
Village Clerk Charlotte Pruss called the roll with the following persons:
PRESENT: President Gopal Lalmalani, Information Technology Director Jim Fox
PRESENT VIA TELECONFERENCE/ZOOM:
Trustees John Baar, Philip Cuevas, Michael Manzo, Moin Saiyed, Edward Tiesenga, Asif Yusuf,
Village Attorney Michael Castaldo, Jr.
ABSENT: None
IN ATTENDANCE VIA TELECONFERENCE/ZOOM: Village Manager Rick Ginex, Development
Services Tony Budzikowski, Police Chief James Kruger, Fire Chief Barry Liss, Finance Director
Jason Paprocki, Public Works Director Doug Patchin, Village Attorney Michael Castaldo, Jr., and
HR Director/ Deputy Clerk Kathy Vonachen
3.PRESIDENT’S OPENING COMMENTS
President Lalmalani called the meeting to order and removed item 8.A.2, the Resolution requiring the
use of face coverings when in public due to the Executive Order issued by governor Pritzker mandating
that everyone in Illinois wear a facemask when in public. He also informed everyone of the changes
the extended Stay at Home Order brings to the Village offices and services. Additionally, he gave an
update on the current confirmed number of Coronavirus cases in Oak Brook, provided latest
information from the hospital system and explained why the number of COVID-19 cases has gone up.
Moreover, he encouraged everyone to continue following current safety guidelines while stressing the
importance of social distancing. Furthermore, President Lalmalani, spoke about Illinois Representative
Mazzochi who wrote a letter to IDOT Secretary, Osman, on behalf of the Village regarding removal of
the red light cameras and requested a phone conference in order to get the matter resolved and
finalized. Secondly, he thanked Trustee Manzo and Tiesenga for working so diligently to get the red
light cameras removed. He also asked Trustee Tiesenga if there is a possibility of expediting the
matter.
Trustee Tiesenga stated that he is not sure that the matter can be expedited, however, he did speak
regarding the State of Illinois’s priorities, and thanked President Lalmalani for staying on top of the
subject and shared his hopes for getting the response sooner rather than later from IDOT.
ITEM 5.A
VILLAGE OF OAK BROOK MINUTES Page 2 of 6 REGULAR MEETING OF APRIL 28, 2020
Trustee Manzo thanked President Lalmalani and Trustee Tiesenga for staying on top of the removal of
the red light cameras and shared his hopes of getting the meeting set up and resolving the matter.
Correspondingly, President Lalmalani announced and shared details regarding the Oak Brook Center
donation event and the observance of Ramadan by Muslims worldwide. Lastly, he addressed the
reopening of the Oak Brook Golf Club on a limited basis while strictly following the social distancing
guidelines and protocol established by the Chamber of Commerce and economic opportunity. He also
made suggestions about forming a committee that would meet with Governor Pritzker in order to
convince him to reopen businesses in DuPage County and shared details about the last few conference
meetings he attended with the DMMC.
4. RESIDENT/VISITOR COMMENTS
Resident George J. Cibula, wrote a letter, read by Clerk Pruss, asking President Lalmalani to help get
Oak Brook and the rest of Illinois working again. He wrote about desperation, fear and grief of his clients
and tenants due to the COVID-19 pandemic and the mandated government shutdowns. Additionally, he
attached a list of tenants that asked and pleaded for rent relief and the impact the current economic state
will have on the mortgage industry.
5. APPROVAL OF MINUTES
A. REGULAR BOARD OF TRUSTEES MEETING MINUTES OF April 14, 2020
Motion by Trustee Baar, seconded by Trustee Manzo to approve the Minutes of the Regular Board of
Trustees Meeting of April 14, 2020. VOICE VOTE: Motion carried.
6.
CONSENT AGENDA
All items on the Consent Agenda are considered to be routine in nature and will be enacted in one
motion. There will be no separate discussion of these items unless a Board member so requests, in
which event, the item will be removed from the Consent Agenda and considered as the first item after
approval of the Consent Agenda.
A. Accounts Payable for Period Ending April 23, 2020 - $444,572.39
Significant Items included in Above:
1. LEGAL SERVICES:
a) Lamp Law LLC - Legal Services – March 2020 - $3,333.33 (FY20 YTD - $10,348.33)
b) Ottosen, Dinolfo, Hasenbalg & Castaldo, LTD. - Legal Services – March 2020 -
$10,500.00 (FY20 YTD - $31,785.30)
TOTAL LEGAL BUDGET FOR 2020 IS $254,000.00
TOTAL LEGAL BILLS PAID FOR 2020- YTD - $54,091.83
2. Chicago Bar Shop – Golf Club Renovation Project – Inv.#2004061 - $56,235.99
3. Mid-America Pool Renovation, Inc. – Oak Brook B&T Renovations – March 2020 –
$173,859.00
4. DCVB-Co-Op Advertising – Inv.#4471 - $23,985.64
TOTAL DUPAGE CONVENTION & VISITORS BUREAU BUDGET FOR 2020 -
$516,040.00
TOTAL PAID FOR 2020 - $87,921.64
VILLAGE OF OAK BROOK MINUTES Page 3 of 6 REGULAR MEETING OF APRIL 28, 2020
B. Approval of Payroll for Pay Period Ending: April 4, 2020 - $790,201.98
C. Ordinances & Resolutions
1. ORDINANCE 2020-ZO-V-EX-S-1601, An Ordinance Granting Height Variation for Sports
Field Lighting at 1315 and 1425 Kensington Road
2. ORDINANCE 2020-ZO-TA-G-1163, An Ordinance Amending Title 13, Chapter 7 and
Chapter 10, Permitted Uses – Outdoor Dining Areas of The Village of Oak Brook, Illinois
Code of Ordinances
3. ORDINANCE 2020-PP-S-1602, An Ordinance Authorizing the Sale Through Electronic
Auction or Broker, Donation, Disposal, or Recycling of Certain Items of Personal Property
Owned By the Village of Oak Brook (Public Works & Development Services)
4. RESOLUTION 2020-ENG-DESIGN-AG-EX-R-1873, A Resolution Approving and
Authorizing the Execution of an Agreement By and Between the Village Of Oak Brook and
Burke, LLC. for the Windsor Drive Widening and Beautification Improvements
5. ORDINANCE 2020-PL-RR-EX1-S-1603, An Ordinance Amending Certain Sections of the
Personnel Manual of the Village of Oak Brook
6. ORDINANCE 2020-PD-OF-G-1164, An Ordinance Amending Title 1 Chapter 15 and Title 6
Chapter 1 of the Village of Oak Brook Code of Ordinances
D. Village of Oak Brook – Monthly Financial Reports March - 2020
Trustee Tiesenga extracted items 6.A.4 and 6.B
Motion by Trustee Baar, seconded by Trustee Manzo to approve the Consent Agenda, and authorize
expenditures as presented or amended with the exception of item 6.A.4 and 6.B.
ROLL CALL VOTE:
Ayes: 6 – Trustees Baar, Cuevas, Manzo, Saiyed, Tiesenga, and Yusuf
Nays: 0 – None
Abstain: 0 – None
Absent: 0 – None
Motion carried
7. ITEMS REMOVED FROM THE CONSENT AGENDA
Motion by Trustee Tiesenga, seconded by Trustee Manzo to discuss item 6.A.4, an expenditure for
advertising to DuPage Convention and Visitors Bureau.
Trustee Tiesenga requested that this particular item be deferred at this time and stated that he made two
observations. His first observation was that no one is currently traveling and/or staying at the hotels
and the purpose of this expenditure was to generate demand for hotels in Oak Brook. He then
explained the impact of the DuPage Convention and Visitors Bureau’s fund distribution, the Bureau’s
plans and shared his opinion on the direction that the Bureau is heading.
VILLAGE OF OAK BROOK MINUTES Page 4 of 6 REGULAR MEETING OF APRIL 28, 2020
Manager Ginex stated that after meeting with Director Marcetti, Trustee Manzo and President
Lalmalani in November of 2019 his understanding is that the 1% is no longer moving forward as a
Hotel/Motel Tax. He also clarified that the DuPage Convention and Visitors Bureau is just a middle
man for the Village’s contract with Point B.
President Lalmalani asked Manager Ginex about a budget amount that was listed on the Agenda for the
DuPage Convention and Visitor’s Bureau, and the per contract amount still owed to the company.
Moreover, he shared his concerns and stated that due to the pandemic and the economic constrains that
the Village is facing, he would like to put these type of expenditures on hold.
Manager Ginex clarified that the number President Lalmalani is asking for is no longer valid and that a
revised agenda along with a clarification memorandum was emailed to the entire Board earlier today.
He also supplied everyone with a detailed explanation of the Board approved budget, current
expenditures, and the total amount that has been paid out so far to the DuPage Convention and Visitors
Bureau per the contract with Point B.
Trustee Manzo stated that he is in agreement with Trustee Tiesenga’s comments and that if the item is
deferred, discussions with hotel managers and proper way of handling these type of expenditures in the
future can take place.
Trustee Tiesenga shared his recommendation for the deferral of this motion, suggesting an addition of
a specific Force Majeure clause which would specifically reference the global pandemic and the
declared state of emergency due to COVID-19. He also shared his opinions on the proposed idea by the
DuPage Convention and Visitors Bureau for an art exhibit at the College of DuPage.
Trustee Saiyed reminded Trustee Tiesenga that the art exhibit has been cancelled.
President Lalmalani apologized for missing the explanatory email and stated that he is in agreement
with Trustee Tiesenga’s comments. He said that he finds the expenditure to be frivolous at this time
and shared his concerns with the perception of these type of expenditures to be an emergency during a
pandemic.
Manager Ginex informed everyone that the concerns mentioned by the Trustees, can be discussed and
addressed on May 14, 2020 at the Hotel Convention meeting. He also stated that the Board can get
more information on hotels that are currently operating at that meeting as well.
Trustee Yusuf stated that due to current travel limitations any marketing efforts set forth would be
ineffective.
Trustee Saiyed shared his agreement for the deferral of the item.
President Lalmalani asked Village Attorney Castaldo for guidance on proper deferral proceedings for
the item.
Village Attorney Castaldo stated that the motion for deferral has been made and voted on properly and
no further action needs to be taken at this time.
VILLAGE OF OAK BROOK MINUTES Page 5 of 6 REGULAR MEETING OF APRIL 28, 2020
Motion by Trustee Tiesenga, seconded by Trustee Manzo to defer item 6.A.4, an expenditure for
advertising to DuPage Convention and Visitors Bureau as presented or amended on Consent Agenda
ROLL CALL VOTE:
Ayes: 6 – Trustees Baar, Cuevas, Manzo, Saiyed, Tiesenga, and Yusuf
Nays: 0 – None
Abstain: 0 – None
Absent: 0 – None
Motion carried
Motion by Trustee Tiesenga, seconded by Trustee Manzo to discuss item 6.B, the approval of payroll.
Trustee Tiesenga shared his concerns with the layout and the itemization of numbers listed on the one-
page document. Furthermore, he presented and explained the revised document. He also explained the
discovery of how the presented funds are distributed for each department. To conclude, he thanked
Director Paprocki for making the data clear and concise.
Trustee Saiyed stated that he is in agreement with Trustee Tiesenga’s comments, shared his inclination
for providing the Board with a better understanding by specifically itemizing the numbers.
President Lalmalani spoke of disappointment in Police and Fire Unions and their lack of consideration
for an understanding of the pains and agonies that the Village is facing during the pandemic.
Motion by Trustee Tiesenga, seconded by Trustee Manzo to accept item 6.B, approval of payroll, as
presented or amended on Consent Agenda
ROLL CALL VOTE:
Ayes: 6 – Trustees Baar, Cuevas, Manzo, Saiyed, Tiesenga, and Yusuf
Nays: 0 – None
Abstain: 0 – None
Absent: 0 – None
Motion carried
8. ACTIVE BUSINESS
A. Ordinances & Resolutions
1. RESOLUTION 2020-BD-BOT-COMP-R-1875, A Resolution Pertaining to the Donation of
Compensation of Elected Officials to the Village of Oak Brook
Trustee Manzo reminded everyone that the choice to donate compensation by all the Trustees was an
idea that was previously discussed and agreed upon at the last Board meeting. Additionally, he stated
that there is an agreement with President Lalmalani and Village Clerk Pruss to donate a portion of their
compensations.
Trustee Baar reiterated that the donation of compensation was a completely voluntary decision. He also
expressed admiration and great gratitude to all the Village employees for the sacrifices they have made
for the betterment of Oak Brook and the Village.
VILLAGE OF OAK BROOK MINUTES Page 6 of 6 REGULAR MEETING OF APRIL 28, 2020
Trustee Tiesenga stated that it is very important to set an example and is happy to participate for all the
same reasons Trustee Baar mentioned. Moreover, he spoke about the itemization listed in the
Memorandum and the Resolution. Furthermore, Trustee Tiesenga spoke about the lack of support from
the Fire Fighter Union, a reduced call volume nationwide for Police and Fire and emphasized on data
and statistics provided to him by Fire Chief Liss.
Motion by Trustee Manzo, seconded by Trustee Baar that the Village Board Approves Resolution
2020-BD-BOT-COMP-R-1875, A Resolution Pertaining to the Donation of Compensation of Elected
Officials to the Village of Oak Brook.
ROLL CALL VOTE:
Ayes: 6 – Trustees Baar, Cuevas, Manzo, Saiyed, Tiesenga, and Yusuf
Nays: 0 – None
Abstain: 0 – None
Absent: 0 – None
Motion carried.
ACTIVE BUSINESS
A. Ordinances & Resolutions
2. RESOLUTION 2020-FM-VOB-COVID-19-R-1874, A Resolution Requiring the Use of Face
Coverings When in Public Covid-19
This item was removed at the beginning of the meeting by President Lalmalani.
10. ADJOURNMENT
Motion by Trustee Baar seconded by Trustee Manzo to adjourn the Regular Meeting of the Board of
Trustees at 7:48 p.m. VOICE VOTE: Motion carried.
ATTEST:
/s/Charlotte K. Pruss
Charlotte K. Pruss
Village Clerk