R-1335 - 02/25/2014 - POLICE DEPT. - Resolutions RESOLUTION 2014-PD-VEH-PG-CNTRCT-R-1335
A RESOLUTION APPROVING THE WAIVER OF COMPETITIVE BIDDING AND AUTHORIZING
THE PURCHASE OF CERTAIN REPLACEMENT POLICE VEHICLES
WHEREAS, the 2014 budget includes $155,120 in the Equipment Replacement Fund for the
purchase of replacement vehicles for use by the Village Police Department; and
WHEREAS, the Village desires to purchase one 2014 Chevrolet Tahoe PPV Police Interceptor
("SUV") and two 2014 Ford Interceptor sedans ("Sedans") (the SUV and Sedans are, collectively,
"Replacement Vehicles'J; and
WHEREAS, the Village desires to equip the Replacement Vehicles with the necessary police
equipment("Equipment"), which Equipment shall be paid for out of the Village's Court Supervision Fund;
and
WHEREAS, the Village participates in the Suburban Purchasing Cooperative ("SPC"), which
permits local governments to purchase commodities and services according to contracts bid and
negotiated by the SPC, resulting in significant savings for the Village; and
WHEREAS, the SPC sought bids for the purchase of Sedans and Equipment and identified
Currie Motors of Frankfurt, Illinois ("Currie"), as the lowest responsible bidder; and
WHEREAS, Currie bid to sell the Village the Sedans for $56,510, and the Equipment for the
Sedans for$5,200, for a total of$61,710; and
WHEREAS, the Village participates in the State of Illinois iBid purchasing program ("iBid"), which
permits local governments to purchase commodities and services according to contracts bid and
negotiated by the State, resulting in significant savings for the Village; and
WHEREAS, the State sought bids for the purchase of SUVs and Equipment, and identified Miles
Chevrolet of Decatur, Illinois ("Miles"), as the lowest responsible bidder; and
WHEREAS, Miles bid to sell the SUV for$27,421.99, and the Equipment for the SUV for$2,200,
for a total amount not to exceed $29,621.99; and
WHEREAS, Section 1-7-10 of the Village Code authorizes the Village to join with other units of
government in cooperative purchasing plans when it is in the best interests of the Village; and
WHEREAS, because SPC and the State of Illinois already conducted competitive bidding
processes for the purchase of the Replacement Vehicles and the Equipment, the Village staff has
recommended that the Village waive competitive bidding and approve the purchases of the Replacement
Vehicles and Equipment from Currie and Miles for a total amount not to exceed $91,331.99; and
WHEREAS, the President and Board of Trustees, being fully advised in the premises, have
determined that it is in the best interests of the Village and its residents to so waive competitive bidding
and to approve the purchase of the Replacement Vehicles;
NOW THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF
THE VILLAGE OF OAK BROOK, DU PAGE AND COOK COUNTIES, ILLINOIS as follows:
Section 1: Recitals. The foregoing recitals are hereby incorporated into, and made a part
of, this Resolution as the findings of the President and Board of Trustees of the Village of Oak Brook.
Resolution 2014-PD-VEH-PG-CNTRCT-R-1335
Approving the Purchase of
Replacement Vehicles and Equipment
Page 2 of 2
Section 2: Waiver of Competitive Bidding Requirements. The advertising and bidding
requirements for the purchase of the Replacement Vehicles and the Equipment are hereby waived in
accordance with Section 1-7-4 of the Village Code.
Section 3: Authorization of Purchase of the SUV and the Equipment. The purchase of the
SUV and the Equipment for the SUV from Miles Chevrolet in a total amount not to exceed $29,621.99 is
hereby authorized.
Section 4: Authorization of Purchase of the Sedans and the Equipment. The purchase of
the Sedans and the Equipment for the Sedans from Currie Motors in a total amount not to exceed
$61,710 is hereby authorized.
Section 5: Execution of Required Documentation. The President and the Village Clerk shall
be, and are hereby, authorized to execute and attest, on behalf of the Village all documents necessary to
complete the purchases pursuant to Sections 2 and 3 of this Resolution.
Section 6: Effective Date. This Resolution shall be in full force and effect from and after its
passage by two-thirds of the Trustees and its approval in the manner provided by law.
APPROVED THIS 25th day of February, 2014.
Gopal G. Lalmalani
Village President
PASSED THIS 25th day of February, 2014.
Ayes: Trustees Adler, Baar, Manzo, Moy, Yusuf
Nays: None
Absent: Trustee Wolin
- , ATTEST.
Charlotte K. Pruss
t Village Clerk
Ny4 6
#27932157 vl
PG�pFOgIr Village of Oak Brook ORIGINAL Purchase Order
0 1200 Oak Brook Road
0 0 Oak Brook, IL 60523-2255 Fiscal Year 2014 Page 1 of 1
(630) 368-5000
�cFCouN11t �y\ www.oak-bro.ok.org Revisions 000 '. THIS NUMBER MUST APPEAR ON ALL INVOICES,
PACKAGES AND SHIPPING PAPERSa
B 141 Purchase 20 140244-000
VILLAGE OF OAK BROOK Expiration Date 12/31/2014 Order#
L PURCHASING
1200 OAK BROOK ROAD Delivery must be made within
T OAK BROOK, IL 60523 doors of specified destination.
O'
V S 141
E MILES CHEVROLET, INC. H VILLAGE OF OAK BROOK
N 150 W PERSHING RD I PURCHASING
D PO BOX 3160 1200 OAK BROOK ROAD
o DECATUR, IL 62526 TO OAK BROOK, IL 60523
R
Vendor PhonPVendor Vendor Fax Number Requisition' Delivery Reference
20140317 RANIA SERENCES
Date Ordered. mber Date Require d Freight Method/Terms Department/Location
03/04/2014 PURCHASING
Item# Description/Part No. Qty UOM , 1 Unit Price, Extended Price
1 2014 2WD BLACK CHEVROLET TAHOE 1.0 Each $27,421.99000 $27,421.99
PPV POLICE INTERCEPTOR PER ATTACHED ORDER
FORM
342- 90200 27,421.99
Purchase Order Total
$27,421.99
Village Manager r DEPARTMENT COPY
i
,vee'of0'q& � Village of Oak Brook ORIGINAL Purchase Order
1200 Oak Brook Road
® ® Oak Brook, IL 60523-2255
r° (630) 368-5000 Fiscal Year 2014 Page 1 of 1
9�FcouN-TI�� www.oak-brook.org Revisions 000 THIS NUMBER MUST APPEAR ON ALL INVOICES,
PAOKAG,E&AND SHIPPING PAPERS,
B141 Purchase
' VILLAGE OF OAK BROOK Expiration Date 12/31/2014 Order# 20� 4'0229-000
L PURCHASING
1200 OAK BROOK ROAD Delivery must be made within
OT OAK BROOK, IL 60523 doors of specified destination.
V 0 S 141
E CURRIE MOTORS H VILLAGE OF OAK BROOK
N ATTN TOM SULLIVAN 1 PURCHASING
D 9423 WEST LINCOLN HWY(RT. 30 P 1200 OAK BROOK ROAD
0' FRANKFORT, IL 60423 T OAK BROOK, IL 60523
R'' p;
Vendor PhorieNurnber Vendor Fax Number .Requisition Number Delivery,Reference:
815-464-9200 20140318 RANIA SERENCES
Date Ordered Vendor Number, Date Required Freight,Method/Terms ! Department/Location
03/04/2014 10606 PURCHASING
Item# Description/Part No. Qty UDM, Unit Price Extended Price
1 UNIT 319 -2014 BLACK FORD 1.0 Each $28,196.00000 $28,196.00
INTERCEPTOR SEDAN POLICE PACKAGE AWD PER
ATTACHED ORDER FORM
2 UNIT 322 -2014 STERLING GREY FORD 1.0 Each $27,941.00000 $27,941.00
INTERCEPTOR SEDAN POLICE PACAKGE AWD PER
ATTACHED ORDER FORM
342-90200 56,137.00
Purchase.Order Total
Village Manager r $56,137.00
DEPARTMENT COPY