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BOARD OF TRUSTEES MEETING
SUMMARY OF THE VILLAGE OF OAK BROOK
BOARD OF TRUSTEES MEETING OF
January 23,2018
BOARD ACTION TAKEN AT THE ABOVE MEETING: The
comments shown are a brief summarization of the Board action taken,
prepared by the Village Clerk's Office on the day following the meeting.
Accuracy is not guaranteed and this information is subject to correction
when the official minutes are prepared and approved.
1. CALL TO ORDER 7:00 pm
2. ROLL CALL Tr. Saiyed
absent
Tr. Manzo
Arrived at
7:02 pm
3. PRESIDENT'S OPENING COMMENTS
4. RESIDENTNISITOR COMMENT
5. APPROVAL OF MINUTES
A. Special Executive Meeting Minutes of October 10,2017 Approved
B. Regular Executive Meeting Minutes of December 12,2017 Approved
C. Regular Board of Trustees Meeting of January 9, 2018 Approved
6. CONSENT AGENDA
All items on the Consent Agenda are considered to be routine in nature and will be enacted in one
motion. There will be no separate discussion of these items unless a Board member so requests, in
which event, the item will be removed from the Consent Agenda and considered as the first item after
approval of the Consent Agenda.
A. Accounts Payable for Period Ending January 18, 2018-$1,529,130.94 Authorized
Significant Items included in Above:
1) Ancel, Glink, Diamond, Bush, DiCianni&Krafthefer, P.C., -Legal Services— December Authorized
2017-$8,500.00 (FY17—YTD-$162,000.84)
2) Rathje Woodward, LLC-Legal Services—December 2017-$3,333.33 Authorized
(FY17—YTD-$39,999.96)
3) Clark, Baird, Smith, LLP—Legal Services—December 2017-$3,412.50 Authorized
(FY17—YTD-$26,574.75)
TOTAL LEGAL BUDGET FOR 2017 IS$298,000.00
TOTAL LEGAL BILLS PAID FOR 2017—YTD-$257,361.05
4) CDS Office Technologies—Extended Warranties for FD Toughbooks-$43,432.00 Authorized
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5) St. Paul Fire and Marine Insurance Company—TIF Note Interest and Principal-$111,610.00 Authorized
6) 1311, LLC(NAI Hiffman-Promenade)—TIF Note Interest and Principal-$44,640.00 Authorized
7) Mary Riordan(Promenade)- TIF Note Interest and Principal-$44,640.00 Authorized
8) DuPage Convention and Visitors Bureau—Quarterly Dues—October through December
2017-$34,000.02 Authorized
9) DuPage Water Commission—December 2017-$303,887.36 Authorized
10) DU-COMM—Police Department Quarterly Shares—February-April 2018-$107,748.25 Authorized
11) West Side Tractor Sales—Skid Steers-$49,988.26 Authorized
12) Core&Main LP—Water Meter Install Project-$422,394.00 Authorized
B. Approval of Payroll for Pay Period Ending January 13, 2018-$791,167.79 Approved
C. Authorization to Seek Bids or Proposals or Negotiate Contracts
1) Golf Course Clubhouse Improvements Authorized
D. Ordinances and Resolutions
1) ORDINANCE 2018-BU-AMEND-S-1521,An Ordinance Authorizing An Amendment To The
2018 Budget Passed
2) ORDINANCE 2018-ZO-SU-EX-S-1522,An Ordinance Amending And Granting A Special
Use Permit For Village Owned Property At The Butler Government Center Passed
3) ORDINANCE 2018-LC-AL-G-1123, An Ordinance Amending Title 4, Chapter 1, Section 8a
Of The Village Code Of The Village Of Oak Brook, Illinois By Increasing By One To One Of Passed
The Number Of Authorized Class J Liquor Licenses
4) RESOLUTION 2018-TASTE-AG-R-1698, A Resolution Approving And Authorizing A
Renewal To The Contract By And Between The Village And Ravenswood Event Services For Passed
The 2018 Taste Of Oak Brook
E. Village of Oak Brook—Monthly Financial Report—December 2017 Approved
F. 2018 Independence Day Fireworks Display Approved
G. Underground Facilities Location and Marking of Village Owned Utilities Approved
7. ITEMS REMOVED FROM CONSENT None
8. ACTIVE BUSINESS
A. Ordinances and Resolutions
1) RESOLUTION 2018-IGA-OBPKD-POOL-R-1700,A Resolution Approving And Authorizing
An Intergovernmental Agreement Between The Village And The Park District Relating To Passed
The Operation Of The Village's Swimming Pool
2) RESOLUTION 2018-PW-SC-TREE-R-1699, A Resolution Waiving Competitive Bidding And
Authorizing The Execution Of A Professional Services Agreement Between The Village Of
Oak Brook And Homer Tree Care In Relation To Removal of Buckthorn,Ash and Dead Trees Passed
at the Sports Core Property
B. Authorization to Seek Bids or Proposals or Negotiate Contracts
1) Intergovernmental Agreement for Shuttle Bus Services Authorized
10. INFORMATION&UPDATES
A. Village Manager
B. Village Clerk
FINAL ACTION—January 23,2018 BOT Meeting Page 2
C. Trustees
D. Village Attorney
E. Village President
11. ADJOURN TO CLOSED SESSON-For the purpose of discussing(1)minutes of meetings lawfully
closed under this act,(2)litigation pending against,affecting,or on behalf of the Village,or probable
or imminent litigation against or by the Village,and(3)appointment,employment,compensation,
discipline,performance,or dismissal of specific employees of the public body or legal counsel for 7:57 pm
the public body,pursuant to 2(c)(21),2(c)(11)and 2(c)(1)of the Illinois Open Meetings Act,
respectively
12. ADJOURNMENT
9:05 pm
FINAL ACTION—January 23,2018 BOT Meeting Page 3