Final Action - 09/13/2016 - Board of Trustess FINAALACTION
BOARD OF TRUSTEES MEETING
SUMMARY OF THE VILLAGE OF OAK BROOK
BOARD OF TRUSTEES MEETING OF
September 13,2016
BOARD ACTION TAKEN AT THE ABOVE MEETING: The
comments shown are a brief summarization of the Board action taken,
prepared by the Village Clerk's Office on the day following the meeting.
Accuracy is not guaranteed and this information is subject to correction
when the official minutes are prepared and approved.
1. CALL TO ORDER ..................................................................................................................................... 7:04 p.m.
2. ROLL CALL ..................................................................................................................................... All Present
3. PRESIDENT'S OPENING COMMENTS
4. RESIDENTNISITOR COMMENT
5. APPROVAL OF MINUTES
A. Special Executive Meeting Minutes of May 18,2016............................................................................. Passed
B. Regular Executive Meeting Minutes of July 12,2016............................................................................. Passed
C. Regular Board of Trustees Meeting of August 9,2016............................................................................ Passed
6. CONSENT AGENDA:
All items on the Consent Agenda are considered to be routine in nature and will be enacted in one
motion. There will be no separate discussion of these items unless a Board member so requests, in
which event,the item will be removed from the Consent Agenda and considered as the first item after
approval of the Consent Agenda.
A. Accounts Payables:
For Period Ending August 18,2016-$1,029,487.10............................................................................. Authorized
For Period Ending September 8,2016-$1,124,860.66.......................................................................... Authorized
Significant Items included in Above:
1) Ancel,Glink,Diamond,Bush,DiCianni&Krafthefer,P.C.,-Legal Services—
July 2016-$9,767.50(FY16—YTD-$51,441.26)......................................................................... Authorized
2) Rathje Woodward,LLC-Legal Services-July 2016-$3,333.33(FY16—YTD-$26,633.31).... Authorized
3) Clark,Baird,Smith,LLP—Legal Services—July 2016-$3,907.50 (FY16—YTD-$6,120.50).. Authorized
TOTAL LEGAL BUDGET FOR 2016 IS$449,000-TOTAL LEGAL BILLS PAID FOR
2016-YTD -$111,131.81
4) DuPage Convention&Visitors Bureau—August 2016—FYI 7 Co Op Advertising-
$61,301.47 ............... ........ ........................................................................................................... Removed
5) Tyler Technologies Munis Software Maintenance—Annual Renewal License Fees-
$50,319.01Authorized
.....................................................................................................................................
6) Christopher B.Burke Eng.LTD—2016 Street Improvement Project Construction Engineering
Services—Payout#3 -$53,921.32.................................................................................................... Authorized
7) J.A.Johnson Paving—2016 Street Improvement Project—Payout#3-$456,704.20..................... Authorized
8) Morrow Brothers Ford,Inc.—Unit #501 Vehicle Replacement-$48,514.00............................... Authorized
9) Health Care Service Corporation—HMO Premiums—August 2016-$33,918.22......................... Authorized
10) Health Care Service Corporation—HMO Premiums—September 2016-$29,270.59................... Authorized
11) Health Care Service Corporation—PPO Claims&Premiums—July 2016-$158,969.11 ............. Authorized
12) Oak Brook Fire Pension—Retro Contributions—January 1,2016 through August 4,2016-
$37,699.25 ..................................................................................................................................... Authorized
13) Paramedic Services of Illinois—Contract Paramedics—August 2016-$43,009.00....................... Authorized
14) DuPage Water Commission—O&M Costs—July 2016-$622,459.20......................................... Authorized
15) Wright Automotive,Inc.—Unit#450 Vehicle Replacement-$26,961.00..................................... Authorized
B. Approval of Payroll:
1) For Pay Period Ending August 13,2016-$787,455.47................................................................... Approved
2) For Pay Period Ending August 27,2016-$811,158.12................................................................... Approved
C. Authorization to Seek Bids or Proposals or Negotiate Contracts:
1) Public Works Fuel Island Concrete Replacement........................................................................... Authorized
2) Customized Fire Department Utility Truck..................................................................................... Removed
D. Budget Adjustments
1) Police—Transfer from Salaries Overtime to Salaries Part-time...................................................... Authorized
E. Ordinances&Resolutions
1) ORDINANCE 2016-LC-AL-G-1085,- An Ordinance Amending Title 4,Chapter 1,Section
8A of the Village Code of the Village of Oak Brook,Illinois by Increasing by One to Two the
Number of Authorized Class I Liquor Licenses(AMC Theaters Oakbrook Center 12)................. Passed
2) ORDINANCE 2016-LC-AL-G-1086,An Ordinance Amending Title 4,Chapter 1,Section 8A
of the Village Code of the Village of Oak Brook,Illinois by Increasing by One to Twenty-
Eight the Number of Authorized Class A-1 Liquor Licenses(Nando's of Oakbrook).................... Passed
3) RESOLUTION 2016-WA-DGSD-IGA-REPEAL-R-1585,A Resolution Repealing Resolution
R-1554 ............................................. Removed
........................................................................................
4) RESOLUTION 2016-BGC-RNV-R-1587,A Resolution Approving and Authorizing the
Award and Execution of a Contract for the Butler Government Center Restroom Renovations
Project By and Between the Village of Oak Brook and Happ Builders,Inc..................................... Removed
5) ORDINANCE 2016-PP-S-1471,An Ordinance Authorizing the Sale through Electronic
Auction or Broker,Donation or Disposal of Certain Items of Personal Property Owned By the
Villageof Oak Brook ....................................................................................................................... Passed
F. DuPage Mayors&Managers Conference 2016-2017 Membership Dues and Dept Assessment........... Approved
G. Change Order for 2016 Road Construction on Windsor Drive Road Rehab after Water Main Break... Removed
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7. ITEMS REMOVED FROM CONSENT AGENDA
6.A.4 DuPage Convention&Visitors Bureau—August 2016—FYI Co Op Advertising-
$61,301.47.................................................................................................................................. Passed
6.C.2 Customized Fire Department Utility Truck............................................................................... Authorized
6.E.3 RESOLUTION 2016-WA-DGSD-IGA-REPEAL-R-1585,A Resolution Repealing
ResolutionR-1554..................................................................................................................... Passed
6.E.4 RESOLUTION 2016-BGC-RNV-R-1587,A Resolution Approving and Authorizing the
Award and Execution of a Contract for the Butler Government Center Restroom
Renovations Project By and Between the Village of Oak Brook and Happ Builders,Inc......... Passed
6.G. Change Order for 2016 Road Construction on Windsor Drive Road Rehab after Water
MainBreak................................................................................................................................. Passed
8. BOARD&COMMISSION RECOMMENDATIONS
A. York Road Associates LLC—Clearwater Development—Variations............................................. Aom 1n8ded
Parking
Spaces
B. York Road Associates LLC—Clearwater Development—Special Use Amendment............................. Concurred
9. ACTIVE BUSINESS
A. RESOLUTION 2016-GOLF-GREENS-R-1586,A Resolution Authorizing the Execution of a Third
Amendment to the Fourth Modification to the Butler National Range Operations Agreement............. Passed
B. Cell Telephone Carrier Lease Discussion............................................................................................... Discussed
C. RESOLUTION 2016-FD-V-LS-R-15 88,A Resolution Approving the Waiver of Competitive Passed
Bidding and Authorizing a Lease to Own Agreement Relative to a Fire Rescue Engine....................... w/Amndts
Purchase
for
$744,589
D. RESOLUTION 2016-PW-V-MAINT-AG-R-1591,A Resolution Waiving Competitive Bidding
and Authorizing the Execution of a Professional Services Agreement Between the Village of Oak
Brook and Mercury Associates,Inc.in Relation to Fleet Management Consulting Services................. Passed
E. Heritage Center Exterior Renovations and Improvements Project
1) RESOLUTION 2016-BSLMUSEUM-CNTRCT-R-1589,A Resolution Approving and
Authorizing the Award and Execution of a Contract for the 2016 Heritage Center Exterior
Renovations and Improvements Project By and Between the Village Of Oak Brook and Troop
Contracting,Inc.(Option#1)................................................................................. Failed
2) RESOLUTION 2016-BSLMUSEUM-CNTRCT-R-1590,A Resolution Approving and Passed
Authorizing the Award and Execution of a Contract for the 2016 Heritage Center Exterior Amended
Renovations and Improvements Project By and Between the Village Of Oak Brook and Troop Ord#to
Contracting,Inc.(Option#2)............................................................................................................ 1589
10. INFORMATION&UPDATES
A. Village Manager
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B. Village Clerk
C. Trustees
D. Village Attorney
E. Village President
11. ADJOURNMENT ..................................................................................................................................... 11:16 p.m.
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