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11/27/2018 BOARD OF TRUSTEES MEETING SAMUEL E. DEAN BOARD ROOM VI1LAC;1: OF BUTLER GOVERNMENT CENTER OAK $ R21;;:1 1200 OAK BROOK ROAD r f,J, OAK BROOK, ILLINOIS 630-368-5000 REGULAR MEETING TUESDAY, NOVEMBER 27, 2018 7:00 P.M. 1. CALL TO ORDER 2. ROLL CALL 3. PRESIDENT'S OPENING COMMENTS llje A. �-Pekce ometown Award 4. RESIDENT/VISITOR COMMENT 5. APPROVAL OF MINUTES A. Special Board of Trustees Meeting Minutes of October 30,2018 B. Special Board of Trustees Meeting Minutes of November 5,2018 6. CONSENT AGENDA: All items on the Consent Agenda are considered to be routine in nature and will be enacted in one motion. There will be no separate discussion of these items unless a Board member so requests, in which event, the item will be removed from the Consent Agenda and considered as the first item after approval of the Consent Agenda. A. Accounts Payable for Period Ending November 14,2018-$ Manzo/ Yusuf Significant Items included in Above: 1) LEGAL SERVICES: a) Ancel, Glink,Diamond,Bush,DiCianni&Krafthefer,P.C.,-Legal Services- November 8,2018-$8,965.00(FY 18 YTD-$106,705.74) b) Rathje Woodward,LLC-Legal Services—xxxx-$ c) Rathje Woodward,LLC-Legal Services-xxxx,2018 -$ (FYI 8 YTD-$) d) Clark Baird Smith,LLP-Legal Services-xxxx,2018 -$ e) Clark Baird Smith,LLP—Legal Services—October 31,2018 -$2,554.00 (FYI 8 YTD-$32,065.50) TOTAL LEGAL BUDGET FOR 2018 IS$293,100 TOTAL LEGAL BILLS PAID FOR 2018-YTD-$217,110.26 TOTAL DUPAGE CONVENTION&VISITORS BUREAU BUDGET FOR 2018 IS $344,460.00 -TOTAL PAID FOR 2018-YTD-$ BOT AGENDA-November 27,2018 Page 1 B. Approval of Payroll for Pay Period Ending November 3,2018-$770,950.36 Manzo/ Yusuf ervices Refe ation to or Proposals or Negotiate Contracts: E. dget A ' menu F. Ordinances&Resolutions 1. ORDINANCE 2018-LY-EXI-S-1552,An Ordinance Adopting a Revised Reference Policy for Tiesenga the Village of Oak Brook Public Library W,&A_ I to\_ 2. ORDINANCE 2018-LC-AL-G-1139,An Ordinance Amending Title 4,Chapter 1,Section 8A Lalmalani of the Village Code of the Village of Oak Brook,Illinois by Increasing By 1 to Xxxx the Number of Authorized Class A-I Liquor Licenses(Beatrix Restaurant) G. Village of Oak Brook-Monthly Financial Reports-October 2018 Manzo/ Yusuf H. Deductible for 2019 Risk Management Insurance Manzo/ Yusuf 7. ITEMS REMOVED FROM CONSENT AGENDA d 8. BOARD&COMMISSION RECOMMENDATIONS ZAP--n� AP A. Village of Oak Brook-Text Amendment-Age Restricted Multi-Family Living Facilities Cuevas/ Baar 9. UNMWHED BUSPIMS 14 A. Or ' 1c &Resolutions 10. ACTIVE BUSINESS A C nfir ono encs\ ��ces�o1ut}e�s-� C. Republic Service Increase of Fees Discussion Lalmalani D. Administrative Adjudication for Property Maintenance and Building Code Discussion�� Lalmalani 11. INFORMATION&UPDATES A. Village Manager B. Village Clerk C. Trustees D. Village Attorney E. Village President BOT AGENDA-November 27,2018 Page 2 12. ADJOURN TO CLOSED SESSION,-For the purpose of discussing(1)minutes of meetings lawfully closed under this act,(2)litigation pending against,affecting,or on behalf of the Village,or probable or imminent litigation against or by the Village,and(3)appointment,employment,compensation, discipline,performance,or dismissal of specific employees of the public body or legal counsel for the public body,pursuant to 2(c)(21),2(c)(11)and 2(c)(1)of the Illinois Open Meetings Act,respectively. 13. ADJOURNMENT In accord with the provisions of the American with Disabilities Act,any individual who is in need of a reasonable accommodation in order to participate in or benefit from attendance at this public meeting should contact the Butler Government Center(Village Hall),at 630-368-5010 as soon as possible before the meeting date or for TDD response(630)990-2131 as soon as possible before the meeting date. BOT AGENDA-November 27,2018 Page 3 PENDING AGENDA ITEMS Donna Reappointments—Zoning and Community Enhancement Committee December 11 Barry Award a Contract for Ambulance Billing Services December 11 ORDINANCE 2018-LC-AL-G-,An Ordinance Amending Title 4, Kathy Chapter 1, Section 8A of the Village Code of the Village of Oak Brook, December 11 Illinois by Increasing by One to xxxx the Number of Authorized Class A-1, Class B, and Class D Liquor Licenses. (Cornerstone/Crate &Barrel) Jim Tyco Alarm Monitoring Agreement January 8 Rick Award a Contract for Fireworks January 8 Tony Recommendations - 3715 Spring—Variation—Lot Area Requirements Pending Tony Recommendations- Washington Springs—3715 Spring Road—Final Plat Pending Rick Cancellation of 2nd Meeting Pending Tony Zoning Code Updates Pending Tony ORDINANCE—Planning and Zoning Board Consolidation or Separation Pending Last Updated: 11/8/2018 PENDING AGENDA ITEMS Donna Reappointments—Zoning and Community Enhancement Committee December 11 Barry Award a Contract for Ambulance Billing Services December 11 ORDINANCE 2018-LC-AL-G-, An Ordinance Amending Title 4, Chapter 1, Section 8A of the Village Code of the Village of Oak Brook, Kathy Illinois by Increasing by One to xxxx the Number of Authorized Class December 11 A-1, Class B, and Class D Liquor Licenses. (Cornerstone/Crate & Barrel) Jim Tyco Alarm Monitoring Agreement January 8 Rick Award a Contract for Fireworks January 8 Tony Recommendations - 3715 Spring—Variation— Lot Area Requirements Pending Tony Recommendations - Washington Springs—3715 Spring Road—Final Plat Pending Rick Cancellation of 2nd Meeting Pending Tony Zoning Code Updates Pending Tony ORDINANCE—Planning and Zoning Board Consolidation or Separation Pending /� A���u�.s � ! ! Tom••✓�'�-rte, 8 Last Updated: 11/8/2018