R-1324 - 01/14/2014 - ENGINEERING - Resolutions Supporting Documents ITEM 9.A.1)
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AGENDA ITEM
Regular Board of Trustees Meeting
of
January 14, 2014
SUBJECT: Professional Services Agreement with Civiltech Engineering, Inc. for the Tuscan
Woods Noise Wall Cost Estimate Study.
FROM: Mike Hullihan P.E., Village Engineer
BUDGET SOURCE/BUDGET IMPACT: $12,644 from Account 460-76200.
RECOMMENDED MOTION: I move that the Village Board authorize the execution a
Professional Services Agreement with Civiltech
Engineering, Inc. for the Tuscan Woods Noise Wall Cost
Estimate Study in an amount not to exceed $12,644.
Background/History: The initial design and cost estimate for the Tuscan Woods Noise Wall
was originally performed in 2006 for the Tollway. Since that time several of the assumed
conditions of the design/estimate have changed. These include:
• Prevailing unit construction prices
• Alignment of the wall off of Tollway property
• Length of the proposed wall
• Construction of the wall as a stand-alone project rather than construction in conjunction
with a Tollway road project
Since the funding for this project is still under discussion, an accurate cost estimate is vital to
selection of an appropriate resourcing option. Recent discussions with the Tollway staff indicate
that the it is likely that the Tollway Board will approve their previous cost sharing proposal of
$286,000. This study will produce a reasonable current estimate of how much more than this
$286,000 figure would be required to complete the project. The Village has funded sound wall
feasibility studies for other subdivisions in the recent past.
Recommendation: That the Board authorizes execution of a professional services agreement
with Civiltech Engineering, Inc.
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RESOLUTION 2014-ENG-AG-NOISE-R-1324
A RESOLUTION APPROVING AND AUTHORIZING THE AWARD AND EXECUTION OF A
ENGINEERING SERVICES AGREEMENT WITH CIVILTECH ENGINEERING, INC.
FOR A NOISE WALL DESIGN AND COST STUDY
WHEREAS, the Village is considering building a noise wall to shield Tuscan Woods from the
noise generated by the Toliway ("Wall"); and
WHEREAS, the Village received a design and cost estimate for the Wall in 2006 ("Initial
Study"); and
WHEREAS, since the Initial Study, several of the assumed conditions made in the Initial Study
have changed; and
WHEREAS, in order to better assess whether it is in the best interests of the Village and its
residents to build the Wall, the Village desires to retain an engineer to provide a new design and cost
study for the Wall ("New Study'; and
WHEREAS, pursuant to the Local Government Professional Services Selection Act ("Act"), 50
ILCS 510/0.01 et seq., and Section 1-7-6 of the Village Code, the Village is not required to follow the
notice, evaluation, and selection procedures set forth in the Act for engineering services provided by
engineers who have a satisfactory relationship with the Village; and
WHEREAS, Civiltech Engineering, Inc. ("Civiltech") has previously provided satisfactory
engineering services to the Village in connection with engineering and infrastructure projects; and
WHEREAS, the Village desires to enter into and execute an agreement for Civiltech to provide
the New Study for an amount not to exceed $12,644 ("Agreement'); and
WHEREAS, the President and Board of Trustees have determined that it is in the best interest of
the Village to enter into the Agreement;
NOW THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF
THE VILLAGE OF OAK BROOK, DU PAGE AND COOK COUNTIES, ILLINOIS as follows:
Section 1: Recitals. The foregoing recitals are hereby incorporated into, and made a part
of, this Resolution as the findings of the President and Board of Trustees of the Village of Oak Brook.
Section 2: Approval of the Agreement. The President and Board of Trustees hereby
approve the Agreement by and between the Village and Civiltech in an amount not to exceed $12,644
and in a final form approved by the Village Manager and Village Attorney.
Section 3: Authorization and Execution of the Agreement. The Village President and Village
Clerk shall be, and hereby are, authorized to execute the approved final Agreement on behalf of the
Village.
Section 4: Effective Date. This Resolution shall be in full force and effect upon passage and
approval in the manner provided by law.
[SIGNATURE PAGE FOLLOWS]
Resolution 2013-ENG-AG-NOISE-R-1324
Eng.Srvcs.Agmt.w/Civiltech
Re: Noise Wall-Tuscan Woods
Page 2 of 2
APPROVED THIS 14th day of January, 2014
Gopal G. Lalmalani
Village President
PASSED THIS 14th day of January, 2014
Ayes:
Nays:
Absent:
ATTEST:
Charlotte K. Pruss
Village Clerk
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