R-1887 - 07/14/2020 - ENGINEERING - Resolutions ITEM 6.C.4.
BOARD OF TRUSTEES MEETING
VILLAGE OF UPPER LEVEL CONFERENCE ROOM
OAK B R_ , K BUTLER GOVERNMENT CENTER
1200 OAK BROOK ROAD
OAK BROOK, ILLINOIS
630-368-5000
AGENDA ITEM
Regular Board of Trustees Meeting
of
July 14, 2020
SUBJECT: A Professional Service Agreement for the Flag Poles and the Village
Complex Directional Signage located at 31St Street and Jorie Boulevard.
FROM: Doug Patchin, Director of Public Works
BUDGET SOURCE/BUDGET IMPACT: Program#171-90400 Hotel/Motel
Structural Improvements in the amount of$125,403.
RECOMMENDED MOTION:
I move the Village Board award a Professional Services Agreement to Burke LLC,
Rosemont, Illinois in the amount of$125,403 and approve Resolution R-1887, subject to
final attorney review. A Resolution for Professional Engineering Services related to a
Construction Management Contract for the Designer-Led Design-Build of the Flag Poles
and Village Complex Directional Signage, located at 31St Street and Jorie Boulevard.
Backizround/Historv:
In 2018 the Village Flag Poles in the north circle at the BGC were hit by a delivery truck,
one of the poles was destroyed and another one was damaged.
In 2019 as part of the planned 31St Street widening project the County purchased property
from the Village along 31St Street for temporary construction easements and a permanent
Right-of-Way. To accommodate the new width of 31St Street, the easement and R-O-W,
the existing BGC sign will need to be moved at the corner.
During the 2020 Budget process we proposed replacing the Butler Governmental Center
Sign located at the corner of 31 St Street and Jorie Boulevard and moving the Village Flag
poles to that location.
BOT AGENDA Page 1
R6
Electrical Lighting and Flag Poles
Electrical Construction $ 3,200
Up-Lighting for Flag Poles and Sign $ 17,500
Flag Poles $ 18,750
Construction Management $ 3,945
General Conditions(Insurance OH and Profit) 1,973
$ 45,368
Civil & Masonry Improvements
Demo, Clearing and Earthwork $ 12,500
Masonry Work $ 37,300
Construction Management $ 3,984
General Conditions(Insurance OH and Profit) 2,490
$ 56,274
Landscaping
Landscaping(L Sum) $ 15,850
Construction Management $ 1,268
General Conditions (Insurance OH and Profit) 793
$ 17,911
Design Engineering $ 5,850
Total Contract Price $ 125,403
Recommendation:
The Village Board award a Professional Services Agreement to Burke LLC, Rosemont,
Illinois in the amount of$125,403, and approve Resolution R-1887, subject to final
attorney review. A Resolution for Professional Engineering Services related to a
Construction Management Contract for the Designer-Led Design-Build of the Flag Poles
and the Village Complex Directional Signage, located at 31" Street and Jorie Boulevard.
BOT AGENDA Page 2
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THE VILLAGE OF OAK BROOK
COOK AND DUPAGE COUNTIES, ILLINOIS
RESOLUTION
NUMBER 2020-ENG-DSGN-AG-EX-R-1887
A RESOLUTION
APPROVING AND AUTHORIZING
THE EXECUTION OF A CONTRACT
BY AND BETWEEN
THE VILLAGE OF OAK BROOK AND
BURKE, LLC.
GOPAL G. LALMALANI, Village President
CHARLOTTE K. PRUSS, Village Clerk
JOHN BAAR
PHILIP CUEVAS
MICHAEL MANZO
MOIN SAIYED
EDWARD TIESENGA
ASIF YUSUF
Village Board
Published in pamphlet form by authority of the
President and the Board of Trustees of the Village of Oak Brook
on this the 14th day of July, 2020
RESOLUTION NO.2020-ENG-DSGN-AG-EX-R-1887
A RESOLUTION
APROVING AND AUTHORIZING
THE EXECUTION OF A CONTRACT
BY AND BETWEEN
THE VILLAGE OF OAK BROOK AND
BURKE,LLC.
WHEREAS,the Village of Oak Brook is a municipal corporation with authority provided for
and granted pursuant to the Illinois Municipal Code to exercise certain powers and perform certain
functions pertaining to its local government and affairs;
WHEREAS,the Village of Oak Brook(hereinafter referred to as"Village")upon approval
of the corporate authorities may enter into a Contract with another party pursuant to Illinois
Statute;
WHEREAS,Burke,LLC.(hereinafter referred to as"Engineer")is an engineering company
that is a full-service engineering company, professional services include but are not limited to
design and construction engineering services;
WHEREAS,the Village has previously contracted with Engineer for various engineering
services and has been pleased with the services performed by Engineer;
WHEREAS,in 2018 the Village Flag Poles in the north circle at the Butler Governmental
Center(hereinafter referred to as "BGC")were hit by a delivery truck, one of the poles was
destroyed and another one was damaged;
WHEREAS, in 2019 as part of the planned 31st Street widening project the County
purchased property from the Village along 31st Street for temporary construction easements and
a permanent Right-of-Way and in order to accommodate the new width of 31 st Street,the existing
Butler Governmental Center sign will need to be moved at the corner;
WHEREAS, during the 2020 budget process staff proposed replacing the Butler
Governmental Center Sign(hereinafter referred to as"BGC")located at the corner of 31st Street
and Jorie Boulevard and moving the Village Flag poles to that location;
WHEREAS, the Village desires to enter into a Contract with Engineer for Professional
Engineering Services related to a Construction Management Contract for a designer-led design-
build of the Village's Flag Poles and the complex directional signage to be located at 31st Street
and Jorie Boulevard;and
WHEREAS,the Village of Oak Brook Corporate Authorities are of the opinion that it is in
the best interests of the Village of Oak Brook to enter into the attached Contract with Burke,LLC.
for the purposes referenced herein.
NOW,THEREFORE,BE IT RESOLVED by the Village President and Board of Trustees
of the Village of Oak Brook,DuPage and Cook Counties,Illinois as follows:
2
Section One—Recitals
The Corporate Authorities hereby find that all of the recitals hereinbefore stated as
contained in the preamble to this resolution are full,true and correct and do hereby,by reference,
incorporate and make them part of this resolution as legislative findings.
Section Two—Approval of Contract
The Village hereby approves the Contract substantially in the form attached hereto and
made a part hereof collectively as Exhibit A.
Section Three—Authorization and Direction
The Village Manager is hereby authorized to execute, and the Village Clerk is hereby
authorized to attest the Contract,substantially in the form of such Contract attached hereto as
Exhibit A,with such changes therein as shall be approved by the Village Attorney and the officials
of the Village executing the same,their execution thereof to constitute exclusive evidence of their
approval to any and all changes or revisions therein from and after the execution and delivery of
such Contract.
Section Four-Other Actions Authorized
The officers,employees and/or agents of the Village shall take all actions necessary or
reasonably required to carry out and give effect to the intent of this resolution and otherwise to
consummate the transactions contemplated herein, and shall take all actions necessary in
conformity therewith including, without limitation, the execution and delivery of all documents
required to be delivered in connection with the transaction contemplated herein.
Section Five-Authorization of Expenditures
The Corporate Authorities hereby authorize and direct the expenditure of all costs related
to the execution of the Contract,additionally,the Village is authorized and directed to allocate and
spend all necessary funds to fulfill the requirements of the Contract and of this Resolution.
Section Six—Waiver of Bidding Process
To the extent that any requirement of bidding would be applicable to the transactions
contemplated hereunder,the same is hereby waived.
Section Seven-Acts of Village Officials
That all past,present and future acts and doings of the officials of the Village that are in
conformity with the purpose and intent of this resolution are hereby, in all respects, ratified,
approved,authorized and confirmed.
Section Eight—Effective Date
This resolution shall be in full force and effect from and after its passage, approval and
publication as provided by law.
3
Section Nine-Publication
This resolution shall be published in book or pamphlet form as provided by the Illinois
Municipal Code.
Section Ten—Conflict Clause
All resolutions,parts of resolutions or board actions in conflict herewith are hereby repealed
to the extent of such conflict.
Section Eleven—Saving Clause
If any section,paragraph,clause or provision of this resolution is declared by a court of
law to be invalid or unconstitutional,the invalidity or unconstitutionality thereof shall not affect the
validity of any other provisions of this resolution,which are hereby declared to be separable.
Section Twelve—Recording
This resolution shall be entered into the minutes and upon the journals of the Board of
Trustees of the Village of Oak Brook.
PASSED THIS 14'"day of July,2020.
Ayes: Trustees Baar,Cuevas,Manzo,Saiyed,Tiesenga,Yusuf
Nays: None
Absent: None
PASSED AND APPROVED THIS 14'"day of July, 0.
Gopal G.Lalmalani
Village President
ATTEST:-
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Charlotte K.Pruss
Village Clerk o
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Exhibit A
Contract
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REVIEW OF CONTRACTS
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Three (3)O ginals signed by other party Date/initiais
F-j Original provided to staff member for other party Date/initiais
Original provided to Official Files
Date/Initlais
Village of Oal Broe1 Apprnved by Boasd of 7rustees Date/Indbls ---