R-1339 - 03/11/2014 - CONTRACTS - Resolutions Supporting Documents ITEM 6.T.7)
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COUNTY
AGENDA ITEM
Regular Board of Trustees Meeting
of
March 11, 2014
SUBJECT: Award of Contract- Bath& Tennis Club Pool Heater Replacement
FROM: Trey VanDyke, Sports Core Director
BUDGET SOURCE/BUDGET IMPACT: Program 812 - Swimming Operations ($45,300.00)
RECOMMENDED MOTION: I move that the Village Board approve Resolution R-1339
approving the execution of an agreement by and between the Village of Oak Brook and
Controlled Environmental Systems,Inc., Orland Park,IL for the replacement of the pool
heater and related piping and ventilation system at the Bath & Tennis Club.
Background/History:
In February the Village publicized on our website and sent proposal packages to four firms for
the replacement of the Bath & Tennis Club's pool heater, associated pipe replacement, and
ventilation improvements. Two companies responded to our request.
The Village included in the RFP suggested specifications for the project and allowed vendors to
propose alternate solutions for the project. C.W. Burns Company, Inc., Downers Grove, IL
proposed the project be completed for $51,676.00 using the Village's specifications. Controlled
Environmental Systems, Inc., Orland Park, IL (CES) proposed the project be completed for
$52,400.00 using the Village's specifications. Additionally, CES suggested using a Lockinvar
pool heater instead of the Raypak that was suggested for an alternate project cost of$45,300.00.
Staff has discussed the CES proposed alternate and recommends that it be accepted because it
provides the Village with the best overall value. CES has done several projects for the Village
using care and providing excellent service.
Recommendation:
I recommend that the Village Board approve the attached Resolution.
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Heater Replacement-Agenda Memo.doc
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RESOLUTION 2014-B&T/P-CNTRCT-R-1339
A RESOLUTION APPROVING AND AUTHORIZING THE AWARD OF A CONTRACT TO
CONTROLLED ENVIRONMENTAL SYSTEMS, INC.TO REPLACE THE POOL HEATER, PIPING, AND
VENTILATION SYSTEM AT THE BATH &TENNIS CLUB
WHEREAS, the pool heater, piping, and ventilation system at the Oak Brook Bath & Tennis Club
(collectively "Heating Equipment") is in need of replacement; and
WHEREAS, the Village issued a request for proposals to provide the Village with the Heating
Equipment("RFP'); and
WHEREAS, the Village posted the RFP online and sent the RFP to various local firms that
provide Heating Equipment; and
WHEREAS, Controlled Environmental Systems, Inc. ("CES") submitted a proposal in response to
the RFP, which proposal is attached hereto as Exhibit A; and
WHEREAS, the Village has determined that CES is the most qualified and lowest responsive and
responsible proposer to provide the Heating Equipment; and
WHEREAS, the Village desires to award the contract and enter into an agreement with CES for
CES to provide the Heating Equipment for an amount not to exceed $45,300; and
WHEREAS, the President and Board of Trustees have determined that it is in the best interests of
the Village to enter into the Agreement in a final form approved by the Village Manager;
NOW THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF
THE VILLAGE OF OAK BROOK, DU PAGE AND COOK COUNTIES, ILLINOIS as follows:
Section 1: Recitals. The foregoing recitals are hereby incorporated into, and made a part
of, this Resolution as the findings of the President and Board of Trustees of the Village of Oak Brook.
Section 2: Approval of Purchase. The President and Board of Trustees shall, and do
hereby, approve the award of contract to CES for CES to provide the Heating Equipment to the Village in
a total amount not to exceed $45,300.00.
Section 3: Authorization and Execution of the Agreement. The Village President and Village
Clerk shall be, and hereby are, authorized to execute a final Agreement on behalf of the Village after
review and approval of the final form of the Agreement by the Village Manager.
Section 4: Effective Date. This Resolution shall be in full force and effect upon passage and
approval in the manner provided by law.
[SIGNATURE PAGE FOLLOWS]
Resolution 2014-B&T/P-CNTRCT-R-1339
Authorizing Award of Contract
Controlled Environmental Systems,Inc.
For Pool Heater
Page 2 of 3
APPROVED THIS 11th day of March, 2014
Gopal G. Lalmalani
Village President
PASSED THIS 11th day of March, 2014
Ayes:
Nays:
Absent:
ATTEST:
Charlotte K. Pruss
Village Clerk
Resolution 2014-B&T/P-CNTRCT-R-1339
Authorizing Award of Contract
Controlled Environmental Systems, Inc.
For Pool Heater
Page 3 of 3
EXHIBIT A
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