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Agenda - 03/25/2014 - Board of Trustees pv� pP OgKe N, 90 °� BOARD OF TRUSTEES MEETING SAMUEL E. DEAN BOARD ROOM co o BUTLER GOVERNMENT CENTER 1200 OAK BROOK ROAD CO t4-T OAK BROOK, ILLINOIS Ag e n d a 630-368-5000 REGULAR MEETING TUESDAY, MARCH 25, 2014 7:00 P.M. 1. CALL TO ORDER 2. ROLL CALL 3. PRESIDENT'S OPENING COMMENTS A. Proclamation—National Library Week 4. RESIDENT/VISITOR COMMENT 5. APPROVAL OF MINUTES A. Regular Executive Meeting Minutes of February 25,2014 B. Special Executive Meeting Minutes of February 26,2014 C. Special Board of Trustees Meeting of March 3,2014 D. Special Board of Trustees Meeting of March 6,2014 E. Regular Board of Trustees Meeting of March 11,2014 6. CONSENT AGENDA: All items on the Consent Agenda are considered to be routine in nature and will be enacted in one motion. There will be no separate discussion of these items unless a Board member so requests, in which event, the item will be removed from the Consent Agenda and considered as the first item after approval of the Consent Agenda. A. Accounts Payable for Period Ending March 20,2014-$543,686.11 Adler/ Manzo Significant Items included in Above: 1) Ancel,Glink,Diamond,Bush,DiCianni&Krafhefer,P.C.,-Legal Services-February,2014- $5,213.88(FYI 4—YTD-$9,391.74) BOT AGENDA Page 1 2) Rathje&Woodward,LLC—Legal Services—February,2014-$3,333.33 (FYI 4—YTD-$6,666.66) 3) Hervas,Condon&Bersani,P.C.-Legal Services—February,2014-$550.32 (FYI 4—YTD-$5,488.01) TOTAL LEGAL BILLS PAID FOR 2014-$45,921.67 4) DuPage Water Commission—February 28,2014-$299,510.19 B. Approval of Payroll for Pay Period Ending March 15,2014-$665,331.36 Adler/ Manzo C. Community Development Referrals—NONE AT THIS TIME D. Authorization to Seek Bids or Proposals or Negotiate Contracts 1) 2014 Street Improvement Project—Coolidge Street,35`h Street(East of Route 83),Golf Drive, Village Hall Parking Lot(East Quarter),Fire Station#2(By Enterprise Drive),and Water Reservoir Access Area(By York Road) Wolin 2) Water Main Break Repair Services Wolin E. Budget Adjustments—NONE AT THIS TIME F. Ordinances&Resolutions 1) RESOLUTION 2014-SC-GOLF-EX-R-1345,A Resolution Authorizing the Purchase of Golf Adler/ Commodities for the Oak Brook Golf Course Baar 2) RESOLUTION 2014-GOLF-MNTNC-R-1346,A Resolution Approving the Waiver of Adler/ Competitive Bidding and Authorizing the Purchase of a Mower Baar 3) ORDINANCE 2014-LY-EXI-S-1398,An Ordinance Adopting a Revision to the Exhibits and Moy/ Displays Policy for the Oak Brook Public Library Yusuf 4) RESOLUTION 2014-LY-R-1342,A Resolution Authorizing and Directing the Oak Brook Public Library to Participate in the Non-Resident Library Card Program from July 1,2014 to Moy/ June 30,2015 Yusuf 5) RESOLUTION 2014-IRMA-R-1344,A Resolution Appointing Representatives to the Intergovernmental Risk Management Agency Lalmalani 6) RESOLUTION 2014-B&T-P-R-1347,A Resolution Approving and Authorizing the Award of a Adler/ Contract to Pool Guards,Inc.to Provide Aquatic Services Baar 7) RESOLUTION 2014—PW-MOW-IGA-DU-R-13 49,A Resolution Approving and Authorizing an Intergovernmental Agreement By and Between the Village of Oak Brook and DuPage County Regarding Mowing Along County Roads Wolin 8) RESOLUTION 2014—PW-V-PG-R-1351,A Resolution Approving the Waiver of Competitive Bidding and Authorizing the Purchase of Two Dump Trucks Wolin 9) RESOLUTION 2014—B&T-STAIRS-CNTRCT-R-1350,A Resolution Approving the Award of Adler/ a Contract for the Replacement of the Exterior Stairs at the Oak Brook Bath&Tennis Club Baar 10) RESOLUTION 2014-PD-FOP-UN-MOU-R-1348,A Resolution Approving and Authorizing the Execution of a Memorandum of Understanding By and Between the Village of Oak Brook Baar/ and the Fraternal Order of Police Labor Council Yusuf BOT AGENDA Page 2 11) RESOLUTION 2014—PED-ACCESS-DESIGN-AG-R-1343,A Resolution Approving and Authorizing a Professional Services Agreement By and Between the Village of Oak Brook and Hitchcock Design Group for Design and Engineering Services for Project C of the Pedestrian Access Project Wolin 12) RESOLUTION 2014-PW-SALT-PG-R-1352,A Resolution Approving the Waiver of Competitive Bidding and Authorizing the Purchase of Deicer Salt Wolin 7. ITEMS REMOVED FROM CONSENT AGENDA 8. BOARD&COMMISSION RECOMMENDATIONS—NONE AT THIS TIME 9. UNFINISHED BUSINESS—NONE AT THIS TIME 10. ACTIVE BUSINESS A. Confirmation of Appointments—NONE AT THIS TIME B. Ordinances&Resolutions 1) ORDINANCE 2014-PD-AUX-G-1022,An Ordinance Amending Chapter I of Title 3 of the Yusuf/ Village Code of the Village of Oak Brook Regarding Auxiliary Police Officers Baar C. Oak Brook Golf Club Pump Station Evaluation- Update Adler/ Baar 11. INFORMATION&UPDATES A. Village Manager B. Village Clerk C. Trustees D. Village Attorney E. Village President ADJOURN TO CLOSED SESSION,For the purpose of discussing(1)minutes of meetings lawfully closed under this act,(2)appointment,employment,compensation,discipline,performance,or dismissal of specific employees of the public body,and(3)litigation matters pursuant to 2c(21), 2c(1),and 2c(11) 12. of the Illinois Open Meetings Act,respectively 13. ADJOURNMENT In accordance with the provisions of the Americans with Disabilities Act,any individual who is in the need of a reasonable accommodation in order to participate in or benefit from attendance at a public meeting of the Village of Oak Brook should contact the Village's ADA Coordinator, at (630) 368-5022 or for TDD response(630)990-2131 as soon as possible before the meeting date. BOT AGENDA Page 3