R-1338 - 03/11/2014 - FIREWORKS - Resolutions Supporting Documents ITEM 6.F.5)
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AGENDA ITEM
Regular Board of Trustees Meeting
of
March 11, 2014
SUBJECT: Award of Contract - 2014 Independence Day Fireworks Display
FROM: Trey VanDyke, Sports Core Director
BUDGET SOURCE/BUDGET IMPACT: Program 816 - Open Fields ($23,000)
RECOMMENDED MOTION: I move that the Village Manager be authorized to execute a
purchase order with Melrose Pyrotechnics, Kingsbury, IN in the amount of$23,000.00 for
the 2014 Independence Day Fireworks Display.
Background/History:
In 2013, the Village requested proposals from qualified vendors to provide a fireworks display at
the Village's Independence Day celebration (Taste of Oak Brook). Three firms responded to our
request and Melrose Pyrotechnics was selected. As part of the process, the Village secured the
option to use the selected vendor for 2014 and 2015 in Section Fifteen of the agreement.
Therefore, since the Village was pleased with the performance of Melrose Pyrotechnics last year,
staff recommends exercising the option to retain Melrose Pyrotechnics for the 2014 fireworks
display. Melrose Pyrotechnics has agreed to hold the price of$23,000.00 for 2014. This year's
display will be on July 3,2014 in conjunction with the Taste of Oak Brook.
Recommendation:
I recommend that the Village Board authorize the Village Manager to execute a purchase order
with Melrose Pyrotechnics in the amount of$23,000.00 for the 2014 Independence Day
Fireworks Display.
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RESOLUTION 2014-FIREWORKS-AG-R-1338
A RESOLUTION APPROVING AND AUTHORIZING THE EXTENSION OF AN AGREEMENT
BY AND BETWEEN THE VILLAGE OF OAK BROOK AND
MELROSE PYROTECHNICS FOR THE 2014 INDEPENDENCE DAY FIREWORKS DISPLAY
WHEREAS, on March 26, 2013, the Village entered into an agreement ("Agreement") with
Melrose Pyrotechnics, Inc. ("Melrose") to provide a fireworks display on July 3, 2013 ("Fireworks
Display'); and
WHEREAS, pursuant to the Agreement, the Village has an option to renew the Agreement
pursuant to its same terms for Melrose to provide the Village with a Fireworks Display on July 3, 2014,
with a rain date of July 4, 2014 ("2014 Fireworks Display"); and
WHEREAS, Melrose's 2013 Fireworks Display was satisfactory; and
WHEREAS, the President and Board of Trustees have determined that it is in the best interests of
the Village to renew the Agreement for 2014;
NOW THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF
THE VILLAGE OF OAK BROOK, DU PAGE AND COOK COUNTIES, ILLINOIS as follows:
Section 1: Recitals. The foregoing recitals are hereby incorporated into, and made a part
of, this Resolution as the findings of the President and Board of Trustees of the Village of Oak Brook.
Section 2: Approval of the Renewal. The President and Board of Trustees hereby approve
the renewal of the Agreement by and between the Village and Melrose for the 2014 Fireworks Display.
Section 3: Authorization to Execute Renewal Notice. The Village Manager shall be, and
hereby is, authorized to execute a notice on behalf of the Village to renew the Agreement by and between
the Village and Melrose for the 2014 Fireworks Display.
Section 4: Effective Date. This Resolution shall be in full force and effect upon passage and
approval in the manner provided by law.
[SIGNATURE PAGE FOLLOWS]
Resolution 2014-FIREWORKS-AG-R-1338
Independence Day Fireworks Display
Page 2 of 2
APPROVED THIS 11th day of March, 2014
Gopal G. Lalmalani
Village President
PASSED THIS 11th day of March, 2014
Ayes:
Nays:
Absent:
ATTEST:
Charlotte K. Pruss
Village Clerk
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