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R-1903 - 10/13/2020 - FINANCE - Resolutions Supporting Documents 1 REVIEW OF CONTRACTS Awarding A ency: Tmpe of Contract: —� Dep ent: Program/Account Number: Awarded -ontrart Price: udgeted Amount: bbjv-,�W�G NM [] Under $20,000 [-1 $500,001 - $1,000,000 $20,000 - $500,000 F-j Over $1,000,000 "NvIAI n C U I e,QS b160 Date: G aGj L) Name: r Name: Date: 0/0 2 Name: Date: Ib- Date: b- Date: Name: _ Three (3) Originals signed by other party Date/Initials iQ Original provided to staff member for other party Date/Initials j� CS 1 Date/Initials )Z) 1 , Original provided to Official Files ,; Village of Oak Brook ! Approved by Board of Trustees- Date/initials:— VILLAGE OF OAK BROOK PROFESSIONAL SERVICES AGREEMENT �},�This AG EMENT "Agreement') is dated as of Fiscal Year Base T.I.F. the 1`1""day of 9 2020 ("Effective Audit Report Date'), and is by and between the VILLAGE OF OAR BROOK, an Illinois municipal corporation ("Village'), and 2020 $28,000 $2,500 SIKICH, 1415 West Diehl Road, Suite 400, Naperville, Illinois 60563 ("Consultant'). 2021 $28,560 $2,550 IN CONSIDERATION OF the recitals and the 2022 $29,130 $2,600 mutual covenants and agreements set forth in the Agreement, and pursuant to the Village's statutory powers, the parties 2023 (if the Village exercises its $30,000 $2,680 agree as follows: option pursuant to Section 1.B) SECTION 1. SCOPE OF SERVICES. 2024 (if the Village exercises its $30,900 $2,760 A. Services. The Village retains the option pursuant to Section 1.B) Consultant to perform,and the Consultant agrees to perform, all necessary services to perform the work in connection with the project identified below ("Services"), which The Consultant shall not bill, and the Village shall not be Services the Consultant shall provide pursuant to the terms liable for, any additional fees or charges without the prior and conditions of this Agreement: express written authorization of the Village Manager. Base auditing services and Tax Increment B. Additional Services. The Village may, in Financing reporting services("TIF Report")for the its sole discretion, add to the Services a single audit during Village's 2020, 2021,and 2022 fiscal years,which the Term of this Agreement. In the event that the Village Services are more fully described in the exercises its option to add a single audit, the single audit Consultant's Response to the Village's Request for shall be deemed to be part of the Services and governed by Proposal,dated August 14,2020,which is attached the terms of this Agreement. The total amount billed by the hereto as Exhibit A. Consultant for a single audit shall be as follows: B. Term of Aereement. The term of this Fiscal Year Single Audit Agreement shall begin on the Effective date and end after the completion and delivery to the Village of the base audit 2020 $4,500 and TIF Report for the 2021 fiscal year. The Village,in its sole discretion, may extend the Term of this Agreement for two one-year periods by providing the Consultant written 2021 $4,590 notice. 2022 $4,680 SECTION 2. TIME OF PERFORMANCE. The Consultant shall perform the Services as mutually agreed 2023(if the Village exercises its $4,820 upon by Village and Consultant, but in no event shall the option pursuant to Section 1.B) Consultant provide the Village the completed annual audit later than May 3P of each year during the Term of this 2024 (if the Village exercises its $4,965 Agreement("Time of Performance'. option pursuant to Section 1.B) SECTION 3. COMPENSATION. C. Taxes, Benefits, and Royalties. Each A. Agreement Amount. The total amount payment by the Village to the Consultant includes all billed by the Consultant for the Services under this applicable federal, state,and Village taxes of every kind and Agreement shall be as follows: nature applicable to the Services as well as all taxes, contributions, and premiums for unemployment insurance, old age or retirement benefits,pensions, annuities, or similar benefits and all costs,royalties,and fees arising from the use of, or the incorporation into, the Services, of patented or copyrighted equipment, materials, supplies, tools, appliances, devices, processes, or inventions. All claim or right to claim additional compensation by reason of the 1 payment of any such tax, contribution, premium, costs, SECTION 6. GENERAL PROVISIONS. royalties, or fees is hereby waived and released by Consultant. A. Relationship of the Parties. The Consultant shall act as an independent contractor in SECTION 4. REPRESENTATIONS OF providing and performing the Services. Nothing in,nor done CONSULTANT. The Consultant represents and certifies pursuant to,this Agreement shall be construed to: (1) create that the Services shall be performed in accordance with the the relationship of principal and agent, employer and standards of professional practice, care, and diligence employee, partners, or joint venturers between the Village practiced by recognized consultants in performing services and Consultant; or(2)to create any relationship between the of a similar nature in existence at the Time of Performance. Village and any subcontractor of the Contractor. The representations and certifications expressed shall be in addition to any other representations and certifications B. Conflicts of Interest. The Consultant expressed in this Agreement,or expressed or implied by law, represents and certifies that,to the best of its knowledge: (1) which are hereby reserved unto the Village. no Village employee or agent is interested in the business of the Consultant or this Agreement; (2) as of the date of this The Consultant further represents that it is financially Agreement, neither the Consultant nor any person employed solvent, has the necessary financial resources, and is or associated with the Consultant has any interest that would sufficiently experienced and competent to perform and conflict in any manner or degree with the performance of the complete the Services in a manner consistent with the obligations under this Agreement; and (3) neither the standards of professional practice by recognized consultants Consultant nor any person employed by or associated with providing services of a similar nature. Anthony M. Cervini the Consultant shall at any time during the Term of this shall be primarily responsible for carrying out the Services Agreement obtain or acquire any interest that would conflict on behalf of the Consultant("Key Project Personnel'). The in any manner or degree with the performance of the Key Project Personnel shall not be changed without the obligations under this Agreement. Village's prior written approval. The Consultant shall provide all personnel necessary to complete the Services. C. No Collusion. The Consultant represents and certifies that the Consultant is not barred from SECTION 5. INDEMNIFICATION, INSURANCE; contracting with a unit of state or local government as a LIABILITY. result of (1) a delinquency in the payment of any tax administered by the Illinois Department of Revenue unless A. Indemnification. The Consultant agrees the Consultant is contesting, in accordance with the to indemnify, hold harmless, and defend (or pay the Village procedures established by the appropriate revenue act, its for the costs of defense) the Village and any of its officers, liability for the tax or the amount of the tax, as set forth in employees, or agents from and against all liability, claims, Section 11-42.1-1 et seq. of the Illinois Municipal Code, 65 demands,and causes of action arising out of or related to any ILCS 5/11-42.1-1 et seq.; or(2)a violation of either Section loss, damage, injury, death, or loss or damage to property 33E-3 or Section 33E4 of Article 33E of the Criminal Code resulting from any negligence, errors or omissions by the of 1961,720 ILCS 5/33E-1 et seq. If at any time it shall be Consultant in the performance of this Agreement, unless found that the Consultant has, in procuring this Agreement, such loss, damage, injury, or loss or damage to property colluded with any other person,firm,or corporation,then the results from or arises out of the negligent actions or Consultant shall be liable to the Village for all loss or omissions by the Village or its officers, employees, or damage that the Village may suffer, and this Agreement agents. shall,at the Village's option,be null and void. B. Insurance. The Consultant acknowledges D. Termination. Notwithstanding any other and agrees that the Consultant shall, and has a duty to; provision hereof, the Village may terminate this Agreement maintain adequate insurance, in an amount, and in a form at any time upon 15 days prior written notice to the and from companies, acceptable to the Village. The Consultant. In the event that this Agreement is so Consultant's maintenance of adequate insurance shall not be terminated,the Consultant shall be paid for Services actually construed in any way as a limitation on the Consultant's performed and reimbursable expenses actually incurred, if liability for losses or damages under this Agreement. any, prior to termination, not exceeding the value of the Services completed. C. No Personal Liability. No elected or appointed official, or employee of the Village shall be E. Compliance with Laws and Grants. personally liable, in law or in contract, to the Consultant as Consultant shall give all notices, pay all fees, and take all the result of the execution of this Agreement. other action that may be necessary to ensure that the Services are provided, performed, and completed in accordance with all required governmental permits, licenses, or other approvals and authorizations that may be required in connection with providing, performing, and completing the Services, and with all applicable statutes, ordinances, rules, 2 and regulations, including without limitation the Fair Labor Village of Oak Brook Standards Act; any statutes regarding qualification to do 1200 Oak Brook Road business; any statutes prohibiting discrimination because of, Oak Brook,Illinois 60523 or requiring affirmative action based on, race, creed, color, Attention: Jason Paprocki national origin, age, sex, or other prohibited classification, Finance Director including, without limitation, the Americans with Disabilities Act of 1990,42 U.S.C. §§ 12101 et seq.,and the Notices and communications to the Consultant shall be Illinois Human Rights Act, 775 ILCS 511-101 et seq. addressed to,and delivered at,the following address: Consultant shall also comply with all conditions of any federal, state, or local grant received by the Village or Sikich Consultant with respect to this Agreement or the Services. 1415 West Diehl Road,Suite 400 Consultant shall be solely liable for any fines or civil Naperville,Illinois 60563 penalties that are imposed by any governmental or quasi- Attention:Anthony M. Cervini,CPA, governmental agency or body that may arise,or be alleged to CFE,Partner have arisen, out of or in connection with Consultant's, or its subcontractors, performance of, or failure to perform, the I. Waiver. Neither the Village nor the Services or any part thereof. Every provision of law Consultant shall be under any obligation to exercise any of required by law to be inserted into this Agreement shall be the rights granted to them in this Agreement except as it deemed to be inserted herein. shall determine to be in its best interest from time to time. The failure of the Village or the Consultant to exercise at any F. Default. If it should appear at any time time any such rights shall not be deemed or construed as a that the Consultant has failed or refused to prosecute, or has waiver of that right, nor shall the failure void or affect the delayed in the prosecution of, the Services with diligence at Village's or the Consultant's right to enforce such rights or a rate that assures completion of the Services in full any other rights. compliance with the requirements of this Agreement, or has otherwise failed,refused,or delayed to perform or satisfy the J. Third Party Beneficiary. No claim as a Services or any other requirement of this Agreement("Event third party beneficiary under this Agreement by any person, of Default'j, and fails to cure any such Event of Default firm, or corporation shall be made or be valid against the within ten business days after the Consultant's receipt of Village. written notice of such Event of Default from the Village, then the Village shall have the right,without prejudice to any K. Governing Law,Venue. This Agreement other remedies provided by law or equity, to (1) terminate shall be governed by, construed and enforced in accordance this Agreement without liability for further payment; or (2) with the internal laws,but not the conflicts of laws rules, of withhold from any payment or recover from the Consultant, the State of Illinois. Venue for any action arising out of this any and all costs, including attorneys' fees and Agreement shall be in the Circuit Court for DuPage County, administrative expenses, incurred by the Village as the result Illinois. of any Event of Default by the Consultant or as a result of actions taken by the Village in response to any Event of L. Exhibits and Other Agreements. If any Default by the Consultant. conflict exists between this Agreement and any exhibit attached hereto or any other Agreement between the parties G. Assignment. This Agreement may not be relating to this transaction,the terms of this Agreement shall assigned by the Village or by the Consultant without the prevail. prior written consent of the other party. H. Notice. All notices required or permitted M.No Disclosure of Confidential Information by to be given under this Agreement shall be in writing and the Consultant. The Consultant acknowledges that it shall, shall be delivered: (1) personally; (2) by a reputable in performing the Services for the Village under this overnight courier; or by (3) by certified mail, return receipt Agreement,have access,or be directly or indirectly exposed, requested, and deposited in the U.S. Mail, postage prepaid. to Confidential Information. The Consultant shall hold Unless otherwise expressly provided in this Agreement, confidential all Confidential Information and shall not notices shall be deemed received upon the earlier of: (a) disclose or use such Confidential Information without the actual receipt; (b) one business day after deposit with an express prior written consent of the Village. The Consultant overnight courier as evidenced by a receipt of deposit;or(c) shall use reasonable measures at least as strict as those the three business days following deposit in the U.S. mail, as Consultant uses to protect its own confidential information. evidenced by a return receipt. Notices and communications Such measures shall include, without limitation, requiring to the Village shall be addressed to, and delivered at, the employees and subcontractors of the Consultant to execute a following address: non-disclosure agreement before obtaining access to Confidential Information. 3 ATTEST: / VILL E OF OAK BROO By. By: Charlotte Russ,Village Clerk Ricca F.Ginex,Village Manager ATTEST: // SIKICII By l By c� Tide:Partner its: Partner EXHIBIT A 5 August gu �4 2020 tw SERVICE i' y�yn PROPOSAL• . • ' Services ORIGINAL PREPARED FOR: VILLAGE OF OAK BROOK i SUBMITTED BY: Sildch Government Services Anthony M.Cervini,CPA,CFE James R.Savin,CPA,MAS Partners 1415 West Diehl Rd.,Suite 400 Naperville,IL 60563 630.566.8400 anthonycervMKt srkichcom ACCOUNTING TECHNOLOGY ADVISORY SIKICH.COM !OSIKICH, SI KICH.COM TABLE OF CONTENTS TransmittalLetter.....................................................................................................................................................3 ExecutiveSummary..................................................................................................................................................4 TechnicalProposal...................................................................................................................................................5 Statementof Independence ........................................................................................................................................5 License to Practice in Illinois .......................................................................................................................................5 Partner, Supervisory and Staff Qualifications and Experience....................................................................................... 5 Similar Engagements with Other Government Entities..................................................................................................7 SpecificAudit Approach..............................................................................................................................................8 Why the Village of Oak Brook Should Select Sildch...................................................................................................10 Access...................................................................................................................................................................... 10 Experience................................................................................................................................................................ 11 Initiative.................................................................................................................................................................... 12 Scope of Services for the Village of Oak Brook.........................................................................................................13 Additional Resources and Services..........................................................................................................................17 FeeProposal.........................................................................................................................................................18 ProposalCost Summary............................................................................................................................................ 18 Exhibits.................................................................................................................................................................19 EngagementTeam Biographies................................................................................................................................. 19 SikichResources...................................................................................................................................................... 19 State&Local Government Services.......................................................................................................................... 19 FirmProfile................................................................................................................................................................ 19 PeerReview.............................................................................................................................................................. 19 i ACCOUNTING TECHNOLOGY ADVISORY Village of Oak Brook Service Proposal 2 i tISIKICH. SIKICH.COM TRANSMITTAL LETTER August 14, 2020 Ms. Rania Serences Senior Purchasing Assistant Village of Oak Brook 1200 Oak Brook Road Oak Brook, IL 60523 Dear Ms. Serences, Sikich is pleased to be considered for the appointment as independent auditors for the Village of Oak Brook. We believe that our qualifications, experience and expertise are clearly distinguishable as indicated in the following proposal. The expertise we possess in the state and local government industry is demonstrated by our clients'successes, our staffs involvement in the industry and our leadership roles in various government associations. Our clients receive the quality and timeliness only available from a firm of our caliber. We have received the Request for Proposal and are prepared to commit the resources necessary to provide services to the Village of Oak Brook. We will not only perform the audit, but we will also provide governmental accounting and financial reporting expertise and technical assistance throughout the year.We understand the scope of the work to be performed and the timing requirements as specified in the Request for Proposal, and are committed to performing the specified services within that timeframe. We appreciate the opportunity to present this proposal,which is a firm and irrevocable offer for 90 days, and look forward to the possibility of serving the Village of Oak Brook. Sincerely, Anthony M. Cervini, CPA, CFE James R, Savio, CPA, MAS Partner Partner ACCOUNTING TECHNOLOGY ADVISORY Village of Oak Brook Service Proposal 3 I SIKICH, SIKICH.COM EXECUTIVE SUMMARY We know what's challenging to the Village of Oak Brook. Here are the strategies and solutions we recommend for you in order to face those challenges head-on and achieve success. Thank you for considering Sikich.We appreciate the opportunity to propose for the Village of Oak Brook. Sikich is one of the country's top 30 Certified Public Accounting firms and a top 10 value-added reseller of technology products, with more than 1,000 employees serving clients in all 50 states. Clients turn to us for their professional service needs due to our deep industry knowledge working with organizations of their size and for the caliber of service and attention we provide—especially when it comes to dedicated,experienced service teams and partner access. i DEFINING YOUR CURRENT CHALLENGES We recognize this is a time of constant change and ever increasing accountability. The task of the Village finance office is no longer to report financial results by long-standing standards that are widely known and commonly understood. The task in today's environment is to keep up with the ever-changing standards from GASB and the Office of Management and Budget with the new Uniform Guidance. The task is also to keep up with new reporting and accountability requirements from the state, new automated processing systems, and fringe benefit tax laws. DEFINING YOUR BEST POSSIBLE SOLUTIONS These ever-changing standards and accountabilities require adjusting computer systems and internal processes to adapt to the changing standards and then to report in accordance with the new standards. This shift in the environment has caused a shift in the Village's thinking about an audit firm.We understand that the Village requires a year-round partner,who will assist the Village in keeping up to date with the standards and provide assistance, when needed, on specialty topics, as well as someone who can audit to the standards. Sikich is on the leading edge of the standards as they are being developed. We also have a strong commitment to current and effective technology as our firm has a solid core of technological abilities supported by a full technology division. DEFINING YOUR FUTURE SUCCESS Additional details around our audit-specific capabilities are included in the next section of this document. These capabilities, in combination with our timely completion and issuance of your reports, will not only fulfill your current needs, but will undoubtedly drive stability for the Village of Oak Brook. i Throughout the following paragraphs, you will find summaries of each section within this proposal. We encourage you to review each section in its entirety to gain a detailed understanding of how we can help you build your bottom line and achieve success. WHY THE VILLAGE OF OAK BROOK SHOULD SELECT SIKICH Clients turn to us because our professionals are uniquely qualified to provide the service and industry expertise necessary to drive their organizational success. Specifically, Sikich offers the access to resources, decades of experience and passion for action necessary to face your challenges head-on with you. PARTNER,SUPERVISORY AND STAFF QUALIFICATIONS AND EXPERIENCE A crucial component to the Village of Oak Brook's success is working with a team completely dedicated to the government industry, ensuring that those individuals understand your challenges and what it takes to realize success. Your engagement team is made up of senior professionals who will provide the expertise, insights and responsiveness your organization requires. SPECIFIC AUDIT APPROACH Our approach is always holistic, forward-thinking and customized for the Village of Oak Brook's specific needs. We operate in a way that provides full attention to evaluating significant areas, including those that present the greatest risk and where new opportunities for financial and operational improvement may exist. SCOPE OF SERVICES FOR THE VILLAGE OF OAK BROOK The scope of our work for the Village of Oak Brook is outlined in the following proposal. We want to invest in what we hope will become a long-lasting relationship with the Village of Oak Brook, which is why we commit to delivering the results the Village of Oak Brook requires. The timeline of the engagement on which we are proposing is outlined in this section. We would be honored to call the Village of Oak Brook our client and look forward to working with you. ACCOUNTING TECHNOLOGY ADVISORY Village of Oak Brook Service Proposal 1 4 SIKICH. SI KICH.COM TECHNICAL PROPOSAL STATEMENT OF INDEPENDENCE Sikich has evaluated its independence from the Village of Oak Brook and its component units in accordance with generally accepted auditing standards, the Governmental Auditing Standards, 2018 revision, published by the U.S. Government Accountability Office,and the AICPA Code of Professional Conduct. Based upon our evaluation,Sikich is free of any personal and external impairment with respect to the Village of Oak Brook and its component units, and is independent with respect to any non-attest services provided to the Village of Oak Brook and its component units, both in fact and in appearance to any knowledgeable third party. LICENSE TO PRACTICE IN ILLINOIS Sikich is a licensed Public Accountant Limited Liability Partnership in Illinois (license #066-003284). All of the partners assigned to the engagement are registered and licensed Certified Public Accountants(CPAs) in Illinois. In addition, all of the professional staff assigned to the engagement are full time staff and are either registered Certified Public Accountants or are completing the exam. PARTNER,SUPERVISORY AND STAFF QUALIFICATIONS AND EXPERIENCE Sildch commits to providing a team of senior professionals,all of whom have unmatched expertise in the government industry. A crucial component to the Village of Oak Brook's success is working with a team that is completely dedicated to the government industry, ensuring that those individuals understand your challenges and what it takes to realize success. The Village of Oak Brook will receive unparalleled levels of expertise, insights and responsiveness from a team of senior professionals who have significant experience working with government entities. Our firm offers several employee retention programs, including tuition reimbursement, CPA review and exam assistance, a computer purchase program, travel assistance and more.We have been named as a Best Place to Work for several years, both on a local and national level.We make every effort to recruit and retain quality staff. However,employee turnover is inevitable. In the event of staff turnover on the Village of Oak Brook engagement,we will seek the prior written approval of the Village of Oak Brook. The Village of Oak Brook's key engagement team members will be supported by staff on the firm's government services team. Please refer to the Exhibits section on page 19 to read biographies of the Village of Oak Brook's engagement team. ANTHONY M.CERVINI,CPA,CFE ENGAGEMENT PARTNER As engagement partner, Anthony will be responsible for the overall management of the audit. This includes developing and coordinating the overall audit plan, the in-depth review of all workpapers and the review of the Village of Oak Brook's comprehensive annual financial report. Moreover, our firm's philosophy is to have the team leader on location during the completion of the majority of fieldwork. Therefore, Anthony will be present at the Village of Oak Brook's offices during both our preliminary and final fieldwork. BRIAN D.LEFEVRE,CPA,MBA RESOURCE'AR-N E R The resource partner is responsible for providing overall technical support for the engagement as well as serving as a backup for the engagement partner. JAMES F;L SAMO,CPA,MAS :��;,ar rlti c rir_fRoi_ :ART•dF , The quality control partner will provide a second partner review of the audit workpapers and the Village of Oak Brook's comprehensive annual financial report. TOM SHIM,CPA SENIOR AUDIT MANAGER As the senior audit manager, Tom will be the Village of Oak Brook's secondary contact for anything related to the successful audit of your organization. Tom will be responsible for leading the assurance team in the field and coordinating all assurance efforts. ACCOUNTING TECHNOLOGY ADVISORY Village of Oak Brook Service Proposal 1 5 15SIKICH. SI KICH.COM MARTHA TROTTER,CPA SENIOR AUDI'.'MANAGER As the senior audit manager,Martha will be the Village of Oak Brook's secondary contact for anything related to the successful audit of your organization. Martha will be responsible for leading the assurance team in the field and coordinating all assurance efforts. SARAH MONTANARI,CPA,MAS AUD11*h"A`JAGER As the audit manager, Sarah will be another contact for anything related to the successful audit of your organization. Sarah will be responsible for leading the assurance team in the field and coordinating all assurance efforts. KFLLEN O'MALLEY,CPA,MAS AUDIT MA`JAGFR As the audit manager, Kellen will be another contact for anything related to the successful audit of your organization. Kellen will be responsible for leading the assurance team in the field and coordinating all assurance efforts. ADDITIONAL PROFESSIONAL STAFF Other professional staff assigned to the engagement will be full-time employees of the firm and have a minimum of one to three years of auditing experience. In addition, all professional staff assigned to government engagements meet and usually exceed the CPE requirements contained in the U.S. Government Accountability Office, Government Auditing Standards (2018). Moreover, our government staff possess a specific knowledge of local government accounting and reporting requirements and their application for local governments. This is achieved by attending at least 40 hours per year of a combination of external courses sponsored by the AICPA, ICPAS, GFOA and IGFOA, as well as internal courses. This enables our firm to staff our governmental engagements with qualified professionals in the industry, providing valuable services to our governmental clients during the audit and throughout the year. We can assure you that our professional staff would not need any"on the job accounting or financial reporting training"by your staff. Moreover,we can assure the Village of Oak Brook the quality of staffing for a multi-year engagement, even if a change in personnel is required, subject to your approval. i i ACCOUNTING TECHNOLOGY ADVISORY Village of Oak Brook Service Proposal 6 !SSIKICH. SIKICH.COM SIMILAR ENGAGEMENTS WITH OTHER GOVERNMENT ENTMES i Following is a list of significant engagements performed last year that are similar to the engagement proposed for the Village of Oak Brook. Name Contact *Village of Lisle Ms. Sarah Schueler 925 Burlington Ave Finance Director Lisle, IL 60532 630.271.4133 sschuelerOvillageoflisle.org *Village of Shorewood Ms.Anne Burkholder One Towne Center Blvd Finance DirectorNillage Treasurer Shorewood, IL 60404 815.741.7707 aburkholder(a)vil.shorewood.il.us *Village of Villa Park Ms. Susan Griffin 20 S Ardmore Ave Interim Finance Director Villa Park, IL 60181 630.834.8500 sgriffin(n)invillapark.com *Village of Plainfield Ms. Traci Pleckham 24401 W. Lockport St Director of Management Services Plainfield, IL 60544 815.609.6139 tpleckham0goplainfield.com *These governments porneipate i z GFOA's Certificate of Achievement jor Excellence in 1`'inoncial Reporting Program(me assisted over 75 governments in receiving their first Cerciftate).Sikich has more than 100 clients that have applied for azul received the Certificate ofAchievement,for Excellence in Financial Reporting.In addition.Single Audits of Federal Expenditures here performed for several of'the clients listed above. } 1 ACCOUNTING TECHNOLOGY ADVISORY Village of Oak Brook Service Proposal 7 SIKICH. SIKICH.COM SPECIFIC AUDIT APPROACH From identifying expectations to executing a plan to preparing for next year,our approach is holistic and always forward-thinking. IDENTIFY For the Village of Oak Brook, our approach satisfies a number of requirements, including high-quality service, access to senior resources and specialization in the government industry. We strongly believe Sikich is the firm that can offer you all of these and more. We will tailor this engagement to the Village of Oak Brook's specific a needs—always with a view toward identifying new opportunities for financial and operational improvement. Procedures are designed to give full attention to evaluating significant areas, including those that present the greatest risk. Sikich's holistic approach will address critical compliance and risk management needs. Before embarking on this engagement, we will make certain to have a clear understanding of your mission and strategic direction.We do this by identifying and addressing risks and helping you ensure financial strength. We strongly believe there is no such thing as too much communication, not only during the engagement, but also throughout the year. AUDIT STANDARDS The objective of our audit is to issue an unmodified opinion on the Village of Oak Brook's governmental activities, business- type activities, each major fund and the aggregate remaining fund information that collectively comprise the Village of Oak Brook's basic financial statements.The audit will be conducted in accordance with generally accepted auditing standards as set forth by the American Institute of Certified Public Accountants, and,if necessary,generally accepted government auditing standards issued by the United States Government Accountability Office (GAO, 2018), the Single Audit Act of 1996 and the Uniform Guidance.Our firm will issue an opinion on the basic financial statements and will subject the combining and individual fund financial statements and schedules and any other supplementary information to the auditing procedures applied in our audit of the financial statements and certain additional procedures, including comparing and reconciling such information directly to the underlying accounting and other records used to prepare the financial statements or to the financial statements themselves, and other additional procedures in accordance with auditing standards generally accepted in the United States of America and will provide an opinion on it in relation to the financial statements as a whole. In addition,we will apply certain limited procedures to the Required Supplementary Information.These limited procedures will consist of inquiries of management regarding the methods of preparing the information and comparing the information for consistency with management's responses to our inquiries,the basic financial statements, and other knowledge we obtained during our audit of the basic financial statements.We will not express an opinion or provide any assurance on the information because the limited procedures do not provide us with sufficient evidence to express an opinion or provide any assurance. We will not audit the statistical or introductory sections of the comprehensive annual financial report and accordingly, will not express an opinion on the information contained in these sections. Wherever possible,we will utilize your schedules to maximize efficiencies and contain audit costs.We request that the Village of Oak Brook provide us with the basic information required for our audit. ACCOUNTING TECHNOLOGY ADVISORY Village of Oak Brook Service Proposal 8 SIKICH. SIKICH.COM Sildch's audit approach includes,but is not limited to,the following procedures: Audit plan development Determination of materiality ■ Audit risk evaluation Interviews with management to provide information for detailed documentation of the internal control structure Interviews and analysis of audit evidence to identify and assess risks that may result in material misstatement due to fraud Measurement of accounting presentation and compliance reporting by identifying and focusing on areas sensitive to organizations like the Village of Oak Brook ■ Performance of testing to evaluate your organization's internal control structure ® Confirmation of various accounts, performance of substantive testing and analytical procedures ■ Performance of additional testing, as necessary PRACTICAL AND CONSTRUCTIVE MANAGEMENT LETTER COMMENTS We believe the management letter is an important part of the engagement,and we encourage all members of our engagement team to give thoughtful consideration toward developing constructive comments within the constraints of the overall engagement. Our policies regarding management letters adhere to the Professional Standards of the AICPA. If significant deficiencies and material weaknesses in internal controls are noted during the audit, they are required to be communicated in writing to those charged with governance. Items of an immaterial nature (i.e., clerical problems, minor procedures or reporting problems,etc.)are communicated to management.In both cases,we adhere to a strict firm policy that all comments and recommendations are discussed in preliminary form with appropriate personnel prior to their communication.This allows for clarification of misunderstandings, miscommunication or compensating controls or factors which may be in place. QUALITY CONTROL At Sikich, we are committed to providing the highest quality audits in the industry. The Village of Oak Brook can be assured of receiving the highest level of quality and ethical professional services. Quality control is so important to us that our firm has been a member of the Private Companies Practice Section of the Division for CPA Firms of the AICPA since our formation in 1982.As such,we have voluntarily submitted our audit and accounting practice to quality control reviews of our compliance with professional standards as established by the AICPA and,more recently,by the United States Government Accountability Office, for more than 30 years. In 2017, we received our tenth consecutive peer review unmodified ("pass") report. This is the highest level of recognition conferred upon a public accounting firm for its quality control systems. Also, we go beyond the external reviews and maintain strong internal reviews of procedures and processes with oversight by our Quality Assurance Committee and our Partner-in-Charge of Quality Assurance. Please refer to the Exhibits section for a copy of our most recent peer review which included a review of specific government engagements since this accounts for a significant segment of our practice. In addition, our state and local government reports have been reviewed by numerous federal and state oversight bodies and professional organizations. These reports have been judged to meet and, in most instances, exceed industry standards and requirements. Sikich has not been the subject of any disciplinary action or inquiry during the past five years. Sikich is a member of the AICPA's Governmental Audit Quality Center (GAQC), which is a firm-based voluntary membership center designed to promote the importance of quality governmental audits and the value of these audits to purchasers of government audit services.As a member of the GAQC, Sikich has access to key information and comprehensive resources that we use to help ensure our compliance with appropriate professional standards and laws and regulations that affect our audits. Through our membership in the GAQC,we also adhere to membership requirements designed to enhance the quality of our audit practice. 1 ACCOUNTING TECHNOLOGY ADVISORY Village of Oak Brook Service Proposal 1 9 SIKICH. SIKICH.COM WHY THE VILLAGE OF OAK BROOK SHOULD SELECT SIIgCH Our team works devotedly with governmental entities just like yours,has the resources required to perform this engagement and is technically experienced and insightful. As previously mentioned,clients turn to us because our professionals are uniquely qualified to provide the service and industry expertise necessary to drive their organizational success. Your challenges are our challenges, and chances are, we have successfully faced them many times before.Aside from this, here are a number of reasons how the Village of Oak Brook can benefit from a relationship with Sikich. ACCESS With Sikich, you get access to a multitude of resources that will help your organization grow today and in the future. ACCESS TO SENIOR RESCURCES You will gain confidence in your operations by working with a team of articulate professionals who have received the highest recognitions in their fields. To demonstrate the importance of our relationship, we pledge to provide you with unparalleled involvement from our most senior resources. Our partners are on-site during audit fieldwork and are available year-round for direct consultation as issues occur. ACCESS TO=f_: i a. CN The Village of Oak Brook will remain abreast of regulatory changes and best organizational practices as Sikich's team receives ongoing continuing education they will directly apply to the Village of Oak Brook's engagement. We accomplish this by anticipating your needs based on our experience with you and your industry, and using a variety of communication channels: timely responses to your questions; informal discussions; mailings on topics of interest to you; and relevant seminars, all of which are complimentary for our clients. Past topics of thought leadership have included: • Governmental Accounting and Financial Reporting Update ■ GASB Statement No. 84—Fiduciary Activities GASB S-97 Updates: Leases Webinar • GASB S-72 and GASB S-79 • Payroll Reporting for Government Entities ■ Government Financial Resiliency • Fraud Detection and Prevention ■ Public Sector Strategic Planning • Performance Measurement • Employee Handbook Workshop • Keeping the Keepers:A Guide to Employee Retention ■ Identity Dos&Don'ts:Agency Branding ■ Video: Web Applications j - Virtualization ■ Technology Threats 1 ACCOUNTING TECHNOLOGY ADVISORY Village of Oak Brook Service Proposal 10 SIKICH, SIKICH.COM ACCESS TO VALUE Your organization will receive extraordinary value for Sikich's fee because we are dedicated to a customer-centric approach that includes open communication,respect and clear results.As a leader,the overall success of your organization should be the core of your focus. We're here to be your trusted advisor for those functions you can't focus on every moment, as well as for issues affecting the government industry, including new accounting pronouncements and employee benefit regulations. We understand that each client has its own unique set of needs,business practices and operating environment. Our services are tailored to the specific needs of your organization. EXPERIENCE Helping clients achieve long-term success is what we do. Our professionals will bring to your engagement the deep industry and service-level experience they have accumulated throughout the years. EXPERIEh C'E N",OUR INDUSTRY Sikich's state and local government team provides services to more than 450 counties, cities,villages,towns and other local governments. Many of these have been long-standing clients and are evidence of our dedication to the state and local government industry and our ability to provide high quality, timely services within this specialized industry. These clients and related work have enabled our firm to develop an extensive nationally recognized expertise in governmental accounting, auditing and financial reporting procedures and practices. Senior members of our government services team presently hold memberships and are actively involved in numerous governmental organizations, including: ■ AICPA Government Audit Quality Center • American Institute of Certified Public Accountants(AICPA) Central Association of College and University Business Officers(CACUBO) • GFOA Special Review Committee(SRC) • Government Finance Officers Association of Missouri (GFOA-MO) • Government Finance Officers Association of the United States and Canada(GFOA) ■ ICPAS Governmental Report Review Committees • IGFOA Technical Accounting Review Committee • Illinois Association of County Board Members and Commissioners(IACBMC) ■ Illinois Association of Fire Protection Districts(IAFPD) • Illinois Association of Park Districts(IAPD) Illinois Association of School Business Officials(IASBO) • Illinois City/County Management Association (ILCMA) • Illinois County Treasurers'Association(ICTA) ■ Illinois CPA Society(ICPAS) ■ Illinois Government Finance Officers Association(IGFOA) • Illinois Library Association (ILA) ■ Illinois Municipal Treasurers Association (IMTA) ■ Illinois Parks and Recreation Association(IPRA) • Illinois Tax Increment Association (ITIA) • International City/County Manager's Association (ICMA) ■ National Association of College and University Business Officers(NACUBO) i ACCOUNTING TECHNOLOGY ADVISORY Village of Oak Brook Service Proposal 11 !6SIKICH, SIKICH.COM EXPERIENCE IN WHAT AWE DO Your Sikich engagement team is comprised of senior CPAs who have been working in the field for years. Providing high- quality audit services is second nature to each of them,which is proven through our impressive track record of helping clients succeed.This team will provide the Village of Oak Brook with timely completion of professional services. Moreover, members of the Sikich government services team have served as expert speakers to organizations, state GFOAs and others for formal presentations at local meetings and annual conferences on a variety of governmental accounting, auditing and financial reporting topics. We have also developed governmental accounting, auditing and financial reporting training courses for various organizations with members of our firm serving as lead instructors for the courses. EXPERIENCE IIsi GOVERNM N. f3PERATIO',W, Because of our large, diverse client base and our ability to attract talent from a variety of professional backgrounds, Sikich has an established reputation as one of the leading providers of professional services in the Midwest to governmental entities. Our team of professionals specializes in the management, operations and financing of general purpose state and local governments, park districts, intergovernmental organizations, municipal utilities and special districts. This focus and our exemplary reputation assure the Village of Oak Brook the highest quality work and the most cost-effective delivery of services. INITIATIVE One of our strengths at Sikich is our need to be proactive. We find potential issues before you have to worry about them, because we're ready with a solution. fKITIATIVE FOR A SfAOOTH TRANSITION Your transition to Sikich will be a non-disruptive one. Anthony and Jim have directed the transition of many new clients and will bring this experience to the Village of Oak Brook engagement team.Your engagement team will have continuous, hands- on involvement in what we consider an important relationship with the Village of Oak Brook.We have many ways of achieving this transitions such as: • Developing an agreed-upon timetable for deliverables and follow up regularly on their progress • Utilizing concise audit programs, eliminating unnecessary audit steps and preparing audit schedules and workpapers • Using existing client materials to the greatest extent possible, such as internal control memos and client assistance letters INITIAI IVE FOR CUSTOMIZED SOLUTIONS One-on-one, you will receive customized solutions based on your unique needs, and only your unique needs. You will find that achieving financial stability and growth, as well as uncovering new opportunities to improve performance, is possible through the strategies that Sikich experts will recommend and on which they will educate you. After a more thorough review of your operations and audit-specific matters, we may uncover other opportunities. As part of our ongoing service and commitment to the Village of Oak Brook, we keep you abreast of regulatory changes and best business practices to ensure we identify crucial opportunities that will benefit the Village of Oak Brook. INITIATIVE FOR YOUR SATSFACTION The Village of Oak Brook's success is built upon the quality services and value you feel you receive from Sikich,which is why we will continually gauge your satisfaction to enhance our relationship. At various checkpoints during the engagement, a Sikich representative will meet with you to discuss how satisfied you have been with our services, our team and the value we provide.Areas stressed during these meetings will include: ■ What can we do to make our services more valuable to you? • What specific part of our service exceeded your expectations? ■ In which areas do you feel we need improvement? ■ Do you feel like a valued client of the firm? • What is your vision for the Village of Oak Brook? ACCOUNTING TECHNOLOGY ADVISORY Village of Oak Brook Service Proposal 12 SIKICH. SIKICH.COM SCOPE OF SERVICES FOR THE VILLAGE OF OAK BROOK We will exceed your expectations by conducting and delivering on a high-quality engagement within your required timeline— all for a reasonable fee. We are proposing to provide the following services to the Village of Oak Brook as specified in the RFP: • Audit of basic financial statements of the Village of Oak Brook for the fiscal year ending December 31, 2020. • Preparation of fifteen (15) bound copies and an electronic copy (.pdf) of the comprehensive annual financial report (report covers, dividers, introductory section, MD&A and certain statistical data to be provided by the Village of Oak Brook); • Preparation of fifteen (15) bound copies and an electronic copy(.pdf) of the management letter for the Village of Oak Brook, communicating any material weaknesses and significant deficiencies found during the audit and our recommendations for improvement; • Preparation of fifteen (15) bound copies and an electronic copy (.pdf) of the report on compliance with Public Act 85- 1142 (TIF); • Preparation of fifteen (15)bound copies and an electronic copy(.pdf)of the Single Audit Report, if applicable; • Preparation of Data Collection Form to be submitted to the Federal Audit Clearinghouse, if applicable • Assistance in completing and filing the required application and supporting documents to apply for the Certificate of Achievement for Excellence in Financial Reporting; • Retain workpapers for seven(7)years in accordance with firm standards; • Reporting to the Village Board in accordance with auditing standards; and • Exit conference(s)with the Village of Oak Brook Officials to present the completed audit and related materials. ACCOUNTING TECHNOLOGY ADVISORY Village of Oak Brook Service Proposal 13 SIKICK SIKICH.COM CLIENT SERVICE TIMELINE PERSON(S) • . � I.Preliminary Planning The meeting would be During this phase of the audit,we would meet with attended by the representatives of the Village of Oak Brook to discuss engagement partner and i the approach we would take during the audit,focusing engagement manager,if on areas of particular concern to the Village of Oak necessary. Brook as well as areas of high audit risk,and develop the time schedule for completing the subsequent phases of the audit. ll.Preliminary Fieldwork This phase would be During this phase of the audit,we would develop an completed by the understanding and documentation of the Village of Oak engagement partner, Brook's accounting and administrative controls using its engagement manager accounting procedures manual,EDP documentation and and one professional by interviewing staff. In addition,we may perform staff. compliance testing of those controls to determine which controls,if any,that we could rely on during later phases of the audit.Sample sizes would be determined during this phase,but generally would be between 25 and 60. Moreover,we would develop our planning materiality on an individual fund basis and complete a preliminary analytical review of the Village of Oak Brook's financial position as a whole. In addition,we would review all minutes from the meetings of the Board of Trustees and the Pension Boards;review all ordinances adopted by the Village of Oak Brook during the year;review any debt agreements entered into during the year and analyze any other 3' unique transactions entered into by the Village of Oak Brook;and perform our fraud interviews in accordance with generally accepted auditing standards.Upon completion of this phase,we would finalize all necessary 1 confirmations the Village of Oak Brook will prepare; review all proposed client assisted work papers and the timing of preparation by the Village of Oak Brook; develop our audit programs for the next phase of the audit and review and document any changes to the Village of Oak Brook's CAFR;and prepare the schedule for the remainder of the audit. III.Fieldwork This phase would be i During this phase of the audit,we would complete all of completed by the our substantive testing of the account balances and engagement partner, prepare the draft of the Village of Oak Brook's financial engagement manager statements with a rough draft of the financial statements and one to two provided to the Village of Oak Brook at the conclusion of professional staff. field work.We would also prepare the draft of the management report.In addition,an exit conference would be held with officials from the Village of Oak Brook to discuss the preliminary results of the fieldwork,review any proposed audit adjustments,final adjusted trial balances that agree to the financial statements and any significant findings. 1 ACCOUNTING TECHNOLOGY ADVISORY Village of Oak Brook Service Proposal 14 SIKICH, SIKICH.COM ASSIGNEDTIMEFRAME EVENT � . ��■ N.Workpaper Review and Report Production This phase would be During this phase of the audit,the workpapers,drafts of completed by the all financial reports and the management letter will be engagement partner, reviewed by the resource partner and the quality control resource partner and the partner.All workpapers are reviewed by the engagement quality control partner. partner during phase III to ensure that all necessary information is compiled during this phase to avoid imposing upon the Village of Oak Brook's staff after fieldwork has been completed. V.Drafts to the Village of Oak Brook This phase would be We will deliver a preliminary draft of the CAFR at the end completed by the of fieldwork.A revised draft will be delivered by the engagement partner. engagement partner and reviewed in-depth with representatives of the Village of Oak Brook within three weeks of the preliminary draft.A revised draft, if necessary,will be delivered to the Village of Oak Brook no later than three business days after receiving all proposed changes. V.Completion of the Audit This phase would be Upon approval of the drafts by the Village of Oak Brook, completed by the we will present the signed,bound copies of the engagement partner. comprehensive annual financial report,the management letter and the additional reports described in this proposal.The engagement partner will be available for meetings with representatives of the Village of Oak Brook including the Village of Oak Brook President,the Board of Trustees and management for formal presentations of the reports. VII.Support to The Village of Oak Brook This phase would be Ongoing Our firm does not believe that the engagement ends with completed by the the exit conference.We stress that we are available engagement partner. throughout the year to provide technical accounting and financial reporting assistance and support to the Village of Oak Brook.In addition,we constantly monitor recent events in the state and local government industry, including new pronouncements that may impact our government clients,and communicate the effect of any proposed changes throughout the year. Moreover,our letter of recommendations each year will alert the Village of Oak Brook to any new pronouncements that may become effective in the next one to three years, including the potential effect that the pronouncement may have on the financial position and/or changes in the financial position of the Village of Oak Brook. In future years, we would develop a similar plan and timeframe with the assistance of the Village of Oak Brook to ensure the timely identification and resolution of any critical accounting and auditing issues prior to the issuance of our opinion and the comprehensive annual financial report.These completion dates are well within the deadlines established by the Village of Oak Brook.We have a proven track record of meeting and exceeding deadlines established by our clients. i ACCOUNTING TECHNOLOGY ADVISORY Village of Oak Brook Service Proposal 15 tISIKICH, SI KICH.COM IDENTIFICATION OF POTENTIAL.AUDIT PROBLEMS Our firm's approach to resolving any problems that arise during the audit is the same as our overall approach to the audit— professionalism. Professionalism in performing the audit is the cornerstone to our philosophy during all phases of the audit. Any problems encountered during the audit, except for irregularities and illegal acts,will be discussed and documented with the Finance Director.The timing of this discussion will provide the Village of Oak Brook with ample time to rectify any situations that may otherwise result in the issuance of a qualified audit opinion. Irregularities and illegal acts detected or of which we become aware of will be communicated in writing to the appropriate level as defined in our professional standards. Our firm's philosophy on additional fees and/or billings is based on an understanding between the firm and the client of the scope of the work to be performed.We have proposed a"not-to-exceed fee"for the audit,the scope and timing of which was specified by the Village of Oak Brook. The billings for the audit would not exceed this fee unless the Village of Oak Brook specifically requests that the scope of the engagement be expanded and the Village of Oak Brook and the firm reach a mutual agreement, in writing, as to the expanded scope of the engagement and the fee, if any, for the expanded scope. Sikich will comply with all relevant rules and regulations of authoritative bodies and the AICPA Code of Professional Conduct regarding access to our working papers and audit documentation. Reasonable requests for access will not be denied. Exceptions We have a history of negotiating mutually agreed upon terms and conditions with our clients.We noted the following exception during our review of the Village's Request for Proposal: Page 6–we are unable to agree with the following statement"The proposer understands and agrees that, if his proposal is accepted, and he fails to enter into a contract forthwith, he shall be liable to the Village for any damages the Village may thereby suffer." i i i ACCOUNTING TECHNOLOGY ADVISORY Village of Oak Brook Service Proposal 16 SIKICH. SIKICH.COM ADDITIONAL RESOURCES AND SERVICES With more than a dozen services,our areas of expertise are oftentimes complementary of one another.How else can we help you meet your government's goals? Many times, the challenges for which you enlist Sikich's help may be faced more effectively by integrating several of our services.Take a look at what we offer,and talk to your engagement partner about how these services may complement what you are already seeking. DISPUTE ADVISORY Disputes of any kind or size can be difficult to handle on your own. For example,what would happen if you began suspecting employee fraud within your organization? A dispute advisory expert can handle every aspect, from insurance claim preparation and being the liaison with law authorities, to creating a fraud prevention program and improving your organization's internal controls. HUMAN RESOURCES Your people are a large part of what makes up your organization. Recruiting,training and retaining employees are vital parts of ensuring your organization continues to provide only the best for your constituency. With services such as recruiting and onboarding, compensation and compliance, employee benefits and more, you can better understand what will keep your employees happy and productive. MARKETING The effectiveness of your marketing efforts can make or break your organization's success. From eye-catching logos to print and digital collateral, every piece must work for an intended audience. By delivering the right stories and amplifying those messages,you will properly position your organization in the marketplace. PROCESS IMPROVEMENT Processes truly define organizations,but are often forgotten when seeking root causes to problems or managing more efficient and effective services. Improvements to existing processes—ranging from development review to utility billing—have the potential to decrease cycle time, increase quality and result in higher customer satisfaction. Sikich employs a customer- centric approach to process improvement by involving internal and external customers to understand and make meaningful improvements while continuing to meet their needs. PUBLIC RELATIONS Achieve a higher media profile,greater mindshare among your constituents and proper positioning in the marketplace with a thoughtful,research-based and integrated approach to public relations. From overall positioning to media relations,conveying the right stories to the right people is critical in an effective public relations program. TECHNOLOGY:IT SERVICES Staying ahead of, or even simply keeping up with, continually changing and complex technology developments can be challenging.Organizational management software,cloud solutions, strategic information technology and IT consulting can all drive your organization toward increased productivity—if implemented the right way. TECHNOLOGY:SECURITY AND COMPLIANCE Keeping your organization safe from data breaches and other information security concerns is critical, especially given the vast number of organizations that have been compromised in the last couple of years. Understand where the vulnerabilities in your network lie by obtaining independent, unbiased and technically qualified security assessments—from penetration testing to forensic analyses. ACCOUNTING TECHNOLOGY ADVISORY Village of Oak Brook Service Proposal 1 17 SIKICH, SIKICH.COM FEE PROPOSAL PROPOSAL COST SUMMARY See Attachment B—Schedule of Audit&Professional Fees. These fees assume that the Village of Oak Brook will provide the auditors with electronic copies of adjusted trial balances by individual funds, a year-to-date general ledger with details of postings to all accounts, subsidiary ledgers that agree or are reconciled to the general ledger, and will prepare certain schedules of account analysis and confirmations of account balances. We want to invest in what we hope will become a long-lasting relationship with the Village of Oak Brook, which is why we will absorb the costs of the orientation and nonrecurring procedures required in an initial engagement. We estimate these costs to be 25%of our first-year fees. We invoice our clients on a monthly basis as services are provided.Payments for all services are due within 60 days of receipt of an invoice. Invoices not paid within 60 days are assessed a finance charge of 1 percent per month (12 percent annually). r; ACCOUNTING TECHNOLOGY ADVISORY Village of Oak Brook Service Proposal 18 Embw SIKICH, SI KICH.COM EXHIBITS We know you likely have many more questions for us.Take a look at the attached documents for additional information about our firm and those who will work with you. ATTACHMENT B—SCHEDULE OF AUDIT&PROFESSIONAL FEES ATTACHMENT C—VENDOR QUESTIONNAIRE ENGAGEMENT TEAM BIOGRAPHIES Anthony M. Cervini, CPA, CFE Brian D. LeFevre, CPA, MBA James R. Savio, CPA, MAS Tom Siwicki, CPA Martha Trotter, CPA Sarah Montanari, CPA, MAS Kellen O'Malley, CPA, MAS SIbCH RESOURCES STATE&LOCAL GOVERNMENT SERVICES FIRM PROFILE PEER REVIEW ACCOUNTING TECHNOLOGY ADVISORY Village of Oak Brook Service Proposal 19 Attachment B—Schedule of Audit&Professional Fees Maximum Fees Base Audit T.I.F.Report Single Audit (if necessary) (Audit Year) All Inclusive Fee for 2020 $ 28,000 $ 2,500 $ 4,500 All Inclusive Fee for 2021 $ 28,560 $ 2,550 $ 4,590 All Inclusive Fee for 2022 $ 29,130 $ 2,600 $ 4,680 Optional Years All Inclusive Fee for 2023 $ 30,000 $ 2,680 $ 4,820 All Inclusive Fee for 2024 $ 30,900 $ 2,760 $ 4,965 Schedule of Hourly Rates Personnel Rate Partners $280 Managers $215 Supervisors N/A Seniors $160 Staff $145 Other(Specify) Administrative $125 Page 8 Attachment C —Vendor Questionnaire FIRM NAME Sikich LLP CONTACT PERSON Anthony M. Cervini, CPA, CFE ADDRESS 1415 W. Diehl Road, Ste 400 Naperville, IL 60563 PHONE NUMBER 630.566.8574 EMAIL ADDRESS anthony.cervini@sikich.com WHEN ORGANIZED 1928 WHERE ORGANIZED Headquartered in Naperville, IL LICENSED IN ILLINOIS? Yes NUMBER OF YEARS IN PRACTICE? 92 HAS THE FIRM EVER REFUSED A CONTRACT? If yes, please submit details No* HAS THE FIRM EVER DEFAULTED ON A CONTRACT? If yes, please submit details No WHERE IS YOUR NEAREST OFFICE TO OAK BROOK? Naperville HOW MANY PEOPLE ARE EMPLOYED IN THE NEAREST OFFICE TO OAK BROOK? 279 Total, 163 CPA *While we have not refused a contract,we often recieve request for propsoals for which we do not submit responses for a variety of reasons. . 1 Page 9 SIKICH. SIKICH.COM ANTHONY M. CERVINI CPA,CFE Partner Anthony M. Cervini, CPA, CFE, is responsible for providing technical services to Sikich's governmental clients in all areas of governmental accounting, auditing,financial reporting, budget development, internal controls, revenue and expenditure forecasting, and cash and debt management. Anthony has participated in hundreds of audits of municipalities and other governmental entities since beginning his career with Sikich in 2005. He also ' 'F has been responsible for serving as lead instructor for governmental accounting, auditing,financial reporting, cash management and internal M control courses internally and for the Illinois Government Finance Officers Association (IGFOA), Wisconsin Government Finance Officers Association LOCATION: (WGFOA)and Illinois CPA Society. NAPERVILLE OFFICE Anthony serves on the GFOA Special Review Committee and the Illinois CPA 1415 W.Diehl Road Suite 400 Society Government Report Review Committee, is a contributor to the IGFOA Naperville, IL 60563 Legislative Committee and has served as a budget reviewer for the P:630.566.8574 Government Finance Officers Association Distinguished Budget Presentation F:630.499.8668 Award. anthony.cervini@sikich.com SERVICE AREAS • Governmental Audit,Accounting • Governmental Financial Reporting AFFILIATIONS • American Institute of Certified Public Accountants • Illinois CPA Society Government Report Review Committee—Sub-Chair(GAAP Basis Committee) • Illinois Government Finance Officers Association Young Professionals Network—Steering Committee • Wisconsin Government Finance Officers Association • GFOA Special Review Committee • Naperville Area Humane Society,Treasurer • PrimeGlobal Managers' Leadership Program, Cohort 2(2015-2016) • Greater Aurora Chamber of Commerce Leadership Academy, Class of 2007 • Greater Aurora Chamber of Commerce Leadership Academy, 2008 Steering Committee EDUCATION • Bachelor's Degree in Accounting, The University of Iowa • Master of Business Administration, Benedictine University ACCOUNTING TECHNOLOGY ADVISORY SIKICK) SIK • BRIAN D. LEFEVRE ° CPA,MBA Partner Brian D. LeFevre, CPA, MBA, is responsible for providing technical services to 4 Sikich's governmental clients in all areas of governmental accounting, auditing,financial reporting, budget development, revenue and expenditure forecasting, and cash and debt management. Brian has participated in .`,. hundreds of audits of municipalities and other governmental units since he w' began his career with Sikich in 1993. He has also been responsible for developing and serving as lead instructor for governmental accounting, auditing and financial reporting training courses internally for the Firm and for the Illinois Government Finance Officers Association (IGFOA). Brian previously served as Chair of the Governmental Report Review Committee of LOCATION: the Illinois CPA Society. NAPERVILLE OFFICE SERVICE AREAS 1415 W.Diehl Road Suite 400 • Governmental Audit,Accounting Naperville,IL 60563 • Governmental Financial Reporting P:630.566.8505 F:630.499.5885 • Police and Fire Pension Accounting Services Brian lefevre@sikicb com AFFILIATIONS • American Institute of Certified Public Accountants • Illinois CPA Society, Governmental Report Review Committee • Illinois Government Finance Officers Association • GFOA Special Review Committee • Northern Illinois Alliance of Fire Protection Districts • Illinois Public Pension Fund Association • Aurora Downtown Kiwanis Club, Former Treasurer and Board Member • Greater Aurora Chamber of Commerce Leadership Academy, Class of 1996 • Lord of Life Church, Former Executive Director and Treasurer EDUCATION • Bachelor's Degree in Accounting, Valparaiso University • Master of Business Administration, Northern Illinois University i ACCOUNTING TECHNOLOGY ADVISORY SIKICH. • 1 JAMES R. SAVIO CPA,MAS Partner James R. Savio, CPA, MAS, is responsible for providing technical services to Sikich's governmental clients in all areas of governmental accounting, auditing, financial reporting, revenue and expenditure forecasting and cash and debt management. Jim has participated in hundreds of audits of municipalities and other governmental units since he began his career with Sikich in 1995. He has also been responsible in developing and serving as lead instructor for governmental accounting,auditing, financial reporting and cash management courses both internally and externally. Jim serves on the Illinois Government Finance Officers Association's Technical Accounting Review Committee and the Illinois CPA Society Governmental Executive Committee.Jim also serves LOCATION: as a committee member for Sikich's mentoring program and assists in the NAPERVILLE OFFICE development and implementation of Sikich's new hire training program. 1415 W.Diehl Road Suite 400 SERVICE AREAS Naperville, IL 60563 • Governmental Audit,Accounting P:630.566.8516 • Governmental Financial Reporting F:630.499.5656 jim savio@sikich com AFFILIATIONS • American Institute of Certified Public Accountants • Illinois CPA Society,Governmental Executive Committee • Illinois Government Finance Officers Association Technical Accounting Review Committee • Greater Aurora Chamber of Commerce Leadership Academy, Class of 1998 EDUCATION • Master of Accounting Sciences, Northern Illinois University • Bachelor's Degree in Accounting, Northern Illinois University i i I 1 ACCOUNTING TECHNOLOGY ADVISORY SIKICH. SIKICH.COM THOMAS G. SIWICKI CPA Senior Audit Manager Thomas G.Siwicki,CPA,is a senior audit manager at Sikich and has experience r, working in the public accounting industry since 2009.He provides assurance services and recommendations for improvements to local government and manufacturing and distribution clients.Tom is also responsible for managing the execution of audit engagements and supervising the audit team. SERVICE AREAS • Assurance and Advisory Services • Governmental Audit,Accounting • Governmental Financial Reporting LOCATION: • Manufacturing and Distribution Services HEADQUARTERS 1415 W.Diehl Road AFFILIATIONS Suite 400 • Illinois Government Finance Officers Association Naperville, IL 60563 P:630.566.8433 • Illinois CPA Society F:630.849.2845 tom.siwicki@sikich.com EDUCATION • Bachelor of Science in Accountancy, Illinois State University • Master of Professional Accountancy, Illinois State University i ACCOUNTING TECHNOLOGY ADVISORY r SIKICK) • MARTHA TROTTER IIIA CPA Senior Audit Manager Martha Trotter,CPA,is a senior audit manager at Sikich.She has been working in the public accounting industry since 2012 providing audit services for a variety of govemmental entities.Martha is responsible for performing key audit procedures and intemal control evaluations,report preparation and supervision of audit fieldwork teams. She also has experience working on various special projects providing accounting services for municipalities. SERVICE AREAS • Governmental Audit and Accounting • Govemmental Financial Reporting LOCATION: NAPERVILLE OFFICE AFFILIATIONS 1415 W. Diehl Road • Illinois Government Finance Officers Association Suite 400 • Illinois CPA Society Naperville,IL 60563 P:630.566.8581 F:630.499.8558 EDUCATION martha trotter@sikich com • Bachelor of Science in Accountancy, University of Illinois I ACCOUNTING TECHNOLOGY ADVISORY SARAH MONTANARI CPA,MAS Audit Manager Sarah Montanan,CPA,MAS,is an audit senior at Sikich and has experience auditing a variety of governmental entities,with a focus on cities and villages. She is responsible for performing key audit procedures and internal control evaluations,report preparation and the supervision of audit fieldwork teams. SERVICE AREAS • Governmental Audit,Accounting • Governmental Financial Reporting AFFILIATIONS LOCATION: • Illinois Government Finance Officers Association HEADQUARTERS • Illinois CPA Society 1415 W.Diehl Road Suite 400 EDUCATION Naperville,IL 60563 • Bachelor's Degree in Accountancy,University of Illinois,Urbana-Champaign P:630.566.84 12 F:630.566.840101 • Master of Accounting Science,University of Illinois,Urbana-Champaign saran montanan@sikich com ACCOUNTING TECHNOLOGY ADVISORY SIKICRD • KELLEN OWALLEY CPA,MAS Manager Kellen O'Malley,CPA,MAS,is an audit manager at Sikich.He provides assurance and advisory services to a variety of clients,including manufacturing,distribution,and governmental entities with a focus on cities,villages,and park districts.Acting as the c_ liaison between the client and the engagement team,Kellen conducts audit engagements,prepares and reviews financial statements,and assesses clients' business processes and internal control structures. t s SERVICE AREAS • Assurance and Advisory Services • Governmental Audit,Accounting LOCATION: • Manufacturing and Distribution Services NAPERVILLE OFFICE 1415 W.Diehl Road EDUCATION Suite 400 • Bachelor's Degree in Accounting, Illinois State University Naperville, IL 60563 P:630.210.3083 x8655 • Master of Accounting Sciences, Illinois State University kellen.omalley@sikich.com i I i ACCOUNTING TECHNOLOGY ADVISORY USIKICH. SIKICH.COM STATE & LOCAL GOVERNMENT RESOURCES FREDERICK G.LANTZ RAYMOND E.KROUSE CPA JR. T BRIAN D.LEFEVRE ti Partner-in-Charge CPA " i CPA,MBA t, Government Services Partner-in-Charge Partner 630.566.8557 Uniform Guidance 630.566.8505 fred.lantz(rDsikich.com 630.566.8515 brian.lefevre(o�sikich.com ray.krouse(a�sikich.com DANIEL A.BERG JAMES R.SAVIO ANTHONY M.CERVINI CPA CPA,MAS CPA,CFE "$ Partner Partner Partner 630.566.8535 630.566.8516 630.566.8574 dan.berg(rDsikich.com � ��iim.savio(aDsikich.com � anthony.cervini(rDsikich.com &Ar DEBBIE CRABTREE ( ` MEGAN COCHRAN CPA NICK BAVA CPA Accounting Services Senior .< CPA,MAS Director Manager Government Senior Audit Manager 217.793.3363 Employee and Payroll 630.210.3092 meq an.cochran(cDsikich.comiad.b Consultant nick.bava(ftikich.com 630.566.8529 Abie.cra btree(a)sikich.com LINDSEY FISH CATE MOULTON TOM SIWICKI '4VA CPA / CPA CPA Senior Audit Manager ! u Senior Audit Manager Senior Audit Manager c63056o6u8458 630.566.8433LAA 630.210.3142 mIindsev.fishDich.com (�nosikich.com it,ate tom.siwicki(cDsikich.com ANVIt MARTHA TROTTER LAURA BABULAANNA CADMUS CPA CPA CPA Senior Audit Manager Audit Manager Audit Manager 630.566.8581 630.566.8410 217.793.3363 martha.trotter(rDsikich.com Iaura.babula cCDsikich.com anna.cadmus(cDsikich.com GINA KING SARAH MONTANARIKELLEN O'MALLEY MPA CPA,MAS CPA Audit Manager Audit Manager Audit Manager 630.566.8561 630.566.8412 630.210.3083 aina.kingCcDsikich.com sarah.montanad(a)sikich.com I kellen.omalleva-sikich.com Al OTHER RESOURCES KAREN S.SANCHEZ KEN CRANNEY SCOTT KOLBE CPA,QPA Director—Human Partner Partner `,` Resources Consulting Resource—Marketing Resource—Employee Benefits 630.566.8519 , 508.834.7045 Services karen.sanchez cOsikich.com ken.crannev(cbsikich.com �` scott.kolbe(cDsikich.com z ��t SCOTT WEGNER 0" BRAD LUTGEN MARY O'CONNOR PartnerPartner ASA Resource—Technology ° Resource—Technology Partner Services&Products Security&Compliance Resource—Fraud 630.566.8417 262.754.9400 Investigation scott.wegnerO.sikich.com brad.lutgen@sikich.com 312.648.6652 ma rv.ocon nor(cDsikich.com i i ACCOUNTING TECHNOLOGY ADVISORY State& Local Government Resources ACCOUNTING, AUDIT & TAX SEPVICES GOVERNMENT SEPVICES Government agencies are experiencing increasing pressure to be OUR EXPERT more effective, efficient and transparent. As a government leader,you know how important it is to find a premier professional services dpartner that can strategize,plan and implement solutions to meet the goals of ,r your organization. WHAT CAN SIKICH DO? •Accounting,Audit,Assurance&Tax •Insurance Services Business Valuation •IT Services •Fraud Services for Governments Marketing&Public Relations FRED LANTZ CPA ERP&CRM Software •Pension Fund Accounting&Consulting Services PARTNER-IN-CHARGE, •Human Resources Consulting •Retirement Planning GOVERNMENT SERVICES Whether you represent a general purpose local government or special district,Sikich will T.630.566.8555 help you meet your goals by providing professional guidance in your accounting,marketing, E:fred.lantz@sikich.com human resources,technology and other advisory functions. Experience unparalleled commitment and high-quality,timely services when you partner WHO WE SERVE 1 with the experts at Sikich.For more than 30 years,we have provided: A highly skilled staff and management team entirely dedicated to government services Our government clients An in-depth understanding of the governmental fiscal,management,operating and represent a wide range of I regulatory environments industry sectors including: 1 Timely and cost-effective service delivery •Counties OUR DEDICATED TEAM cities •Villages ' Townships .f •Other Special Districts Pension Plans u e •Park Districts DAN BERG CPA ANTHONY CERVINI CPA BRIAN LEFEVRE CPA Forest Preserve Districts PARTNER PARTNER PARTNER Public Libraries T:630.566.8535 T:630.566.8574 T:630.566.8505 E:dan.berg@sikich.com E:anthony.cervini@sikich.com E:brian.lefevre@sikich.com Community Colleges •School Districts '"' " •Water Authorities TwWrF Water Reclamation Districts I •State Departments and f; Agencies CHAD LUCAS CPA JIM SAVIO CPA ANDY LASCODY CPA PARTNER PARTNER PARTNER SIKICH. T:217.862.1724 x1170 T:630.566.8516 T:217.862.1722 x1125 E:chad.lucas@sikich.com E:jim.savio@sikich.com E:andylascody@sikich.com 2017 Sikich LLP.All Rights Reserved. •11 • • • A as Y:7 gr'pst. w ,r�w,.iw m _ x � oio • 4 �!V ORGANIZATION SIKICH TOTAL REVENUE Sikich LLP,a leading professional services firm specializing in accounting, technology,investment banking*and advisory services**,has 1,000+ $t7OM____._.___..__..______.—._._._______.__________.______ professionals throughout the country.Founded in 1982,Sikich now ranks $160M within the country's top 30 largest Certified Public Accounting firms and $1SOM is among the top one percent of all enterprise resource planning solution $ICOM._..______.. ._.___.____._____________________________ partners in the world.From corporations and not-for-profits to state and local governments,Sikich clients can use a broad spectrum of services and $130M _ products that help them reach long-term,strategic goals. $120M $110 M INDUSTRIES $100M Sikich provides services and solutions to a wide range of industries.We have $90M devoted substantial resources to develop a significant base of expertise and experience in: $60MAGRICULTURE AUTOMOTIVE I I CONSTRUCTION &REAL ESTATE 60 M GOVERNMENT CHAIN J $40 M LIFE NCES MANUFACTURINC NOT-FOP-PROFIT PROFESSIONAL SERVICES STATISTICS $0 - 2019 Revenue ......................................................................................................$167AM TotalPartners ...........................................................................................................100+ Total Personnel ............................................................................................. .......1,000+ SERVICES Personnel count as ofianuary 1,2020 ACCOUNTING,TAX&ASSURANCE TECHNOLOGY Business Application • Cloud&Infrastructure • Consulting&Implementation • Security and Compliance Digital Transformation Consulting • j ADVISORY Business Succession Planning • Insurance Services Forensic and Valuation Services .d Human Capital Management&Payroll Consulting Investment Banking Marketing&Design •5 SIKICH. Public Relations Retirement Plan Services Alexandria,VA Chicago,IL Denver,CO Milwaukee,WI Springfield,IL Supply Chain (703)836-1350 (312)648-6666 (720)200-0142 (262)754-9400 (217)793-3363 .Transaction Advisory Services Akron,OH Crofton,MD Indianapolis,IN Minneapolis,MN St.Louis,MO Wealth Management (330)8646661 (410)451-5150 (317)842-4466 (331)229-5235 (314)275-7277 g Boston,MA Decatur,IL Los Angeles,CA Naperville,ILSecurities offered through Sikxh Corporate France LLC niember FINRAAIPC (508)485-5588 (217)423-6000 (877)279-1900 (630)566-8400 **Investment advisory services offered through Sikich Financial,an SEC Registered Investment Advisor. Cc 2020 Sikich LLP.All Rights Reserved. : 877.279.1900 • • SIKICH.COM } ` � .. . 11.11 t5' A117:1J(f Report on the Firm's System of Quality Control August 22. 2017 To the Partners of Sikich LLP and the Illinois CPA Society ' We have reviewed the system of quality control for the accounting and auditing practice of Sikich LLP (the Firm)applicable to engagements not subject to permanent PCAOB inspection in effect for the year ended March 31, 2017. Our peer review was conducted in accordance with the Standards for Performing and Reporting on Peer Reviews established by the Peer Review Board of the American Institute of Certified Public Accountants (Standards). A summary of the nature, objectives, scope, limitations of, and the procedures performed in a System Review as described in the Standards may be found at www.aicga.org/prsummary. The summary also includes an explanation of how engagements identified as not performed or reported in confortnity with applicable:professional standards, if any, are evaluated by a peer reviewer to determine a peer review rating. Firm's Responsibility The firm is responsible for designing a system of quality control and complying with it to provide the firm with reasonable assurance of performing and reporting in conformity with applicable professional standards in all material respects. The Finn is also responsible for evaluating actions to promptly remediate engagements deemed as not performed or reported in conformity with professional standards, when appropriate, and for remediating weaknesses in its system of quality control, if any. Peer Reviewer's Responsibility Our responsibility is to express an opinion on the design of the system of qu dity control and the firm', compliance therewith based on our review. Required Selections and Considerations Engagements selected for review included engagements performed under Government Auditing kandards, including compliance audits under the Single Audit Act; audits of employee benefit plans, and examinations of service organizations [SOC i and SOC 2 engagements]. r As a part of our peer review, we considered reviews by regulatory entities as communicated by the firm. if applicable, in determining the nature and extent of our procedures. Opinion In our opinion,the system of quality control for the accounting and auditing practice of Sikich LLP applicable to engagements not subject to permanent PCAOB inspection in effect for the year ended March 31, 2017, has been suitably designed and complied with to provide the firm %�ith reasonable assurance of performing and reporting in conformity with applicable professional standards in all material respects. Firms can receive a rating of pass, d puss with deftciencv(ies) orf7d. Sikich LLP has received a peer review rating ofpass. Certified Public Accountants