R-1904 - 10/13/2020 - PUBLIC WORKS - Resolutions ITEM 6.C.3
BOARD OF TRUSTEES MEETING
VILLAGE Or UPPER LEVEL CONFERENCE ROOM
OAK BR , K BUTLER GOVERNMENT CENTER 1200
OAK BROOK ROAD
OAK BROOK, ILLINOIS
630-368-5000
AGENDA ITEM
Regular Board of Trustees Meeting
of
October 13, 2020
SUBJECT: Bulk Deicer Salt
FROM: Doug Patchin, Director of Public Works pp
BUDGET SOURCE/BUDGET IMPACT: $97,047 from account#363-61800.
RECOMMENDED MOTION: I move the Village Board approve Resolution R-
1904,and waive further bidding since the State of Illinois and DuPage County have already
conducted the bid process, and authorize staff to issue a purchase order to Cargill Inc., in
the amount of$36,200 for 800 tons at $45.25 per ton of deicer salt through the State of
Illinois Joint Purchasing Program, and issue a purchase order to Compass Mineral
International, in the amount of$60,847 for 750 tons at $81.13 per ton of deicer salt from
DuPage County's competitive bidding.
Backmund/History: For the past 20 plus years the village has purchased bulk deicer salt
through the State joint purchasing contract. We were limited to one (1) supplier which, at
times, caused availability and delivery issues. The last few years we split our purchase
quantities between the State joint purchasing contract and DuPage County's competitive
bidding, this split purchase gave us the opportunity to receive salt from two (2) suppliers.
This upcoming season we are requesting 1,550 tons. We will split this purchase between
the State Joint Purchasing and DuPage County's competitive bidding process.
Recommendation
Staff recommends the Village Board authorize staff to issue purchase orders to Cargill Inc.
and Compass Mineral International, for the purchase of deicer salt for the 2020-2021
winter season.
BOT AGENDA Page 1 RG
THE VILLAGE OF OAK BROOK
COOK AND DUPAGE COUNTIES, ILLINOIS
RESOLUTION
2020-PW-SALT-PG-R-1904
RESOLUTION APPROVING THE PURCHASE OF DEICER
SALT FROM CARGILL, INC. AND COMPASS MINERAL
INTERNATIONAL, INC.
GOPAL G. LALMALANI, Village President
CHARLOTTE K. PRUSS, Village Clerk
JOHN BAAR
PHILIP CUEVAS
MICHAEL MANZO
MOIN SAIYED
EDWARD TIESENGA
ASIF YUSUF
Village Board
Published in pamphlet form by authority of the
President and the Board of Trustees of the Village of Oak Brook
on this the 13TH day of October, 2020
RESOLUTION 2020-PW-SALT-PG-R-1904
A RESOLUTION APPROVING THE PURCHASE OF DEICER SALT
FROM CARGILL INC.AND COMPASS MINERAL INTERNATIONAL,INC.
WHEREAS,the Village of Oak Brook,DuPage and Cook Counties,Illinois(the"Village')
is an Illinois municipal corporation;and
WHEREAS,the State of Illinois and DuPage County have individually solicited bids for the
supply of deicer salt to be used on roadways,sidewalks and other public ways;and
WHEREAS,pursuant to their respective bid solicitations,the State of Illinois awarded its
deicer salt supply contract to Cargill,Inc.("Cargill')and DuPage County awarded its deicer salt
supply contract to Compass Mineral International,Inc.("Compass Mineral');and
WHEREAS,pursuant to the awarded contract,Cargill has agreed to provide the State of
Illinois deicer salt at the cost of$45.25 per ton;and
WHEREAS,pursuant to the awarded contract,Compass Mineral has agreed to provide
DuPage County deicer salt at the cost of$81.13 per ton;and
WHEREAS, as part of their respective bids, Cargill and Compass Mineral have both
agreed to supply other units of local government in the State deicer salt at the same prices offered
to the State and County;and
WHEREAS, pursuant to Section 1-7-10 of the Village Code,the Village shall have the
authority to join with other units of government in cooperative purchasing plans when the best
interests of the Village will be served by engaging in such cooperative purchasing plans;and
WHEREAS,to the extent the Village were to engage in a competitive bid process to secure
pricing for deicer salt,the Village would be unable to secure pricing at or lower than the prices
secured by the State and DuPage County;and
WHEREAS,the Village President and the Board of Trustees have determined that it is in
the best interest of the Village to participate in the cooperative purchasing of deicer salt offered
by the State of Illinois and DuPage County and hereby approve the purchase of deicer salt from
Cargill and Compass Mineral at the prices offered to the State and DuPage County.
NOW,THEREFORE,BE IT RESOLVED by the Village President and Board of Trustees
of the Village of Oak Brook,DuPage and Cook Counties,Illinois,as follows:
SECTION 1: Recitals. The Village Board finds and determines the above
recitals to be true and correct and incorporates them as if written here in full.
SECTION 2: Approval of Deicer Salt Purchase from Cargill. The Village Board
hereby approves the purchase of 800 tons of deicer salt at the price of$45.25 per ton from Cargill,
Inc.,for a total purchase amount not to exceed$36,200.00.
SECTION 3: Approval of Deicer Salt Purchase from Compass Mineral. The
Village Board hereby approves the purchase of 750 tons of deicer salt at the price of$81.13 per
ton from Compass Mineral International, Inc., for a total purchase amount not to exceed
$60,847.50.
SECTION 4: Purchase Order. The Village Board hereby authorizes and the
directs the Village Manager to execute and issue purchase orders to Cargill and Compass Mineral
to effecuate the purchases approved by this Resolution.
SECTION 5: Waiver of Bidding Requirements. To the extent that any
requirement of bidding would be applicable to the transactions contemplated hereunder,the same
is hereby waived.
SECTION 6: Acts of Village Officials. That all past,present and future acts and
doings of the officials of the Village that are in conformity with the purpose and intent of this
resolution are hereby,in all respects,ratified,approved,authorized and confirmed.
SECTION 7: Effective Date. This Resolution shall be in full force and effect
upon passage and approval in the manner provided by law.
SECTION 8: Publication. This resolution shall be published in book or
pamphlet form as provided by the Illinois Municipal Code.
SECTION 9: Conflict Clause. All resolutions,parts of resolutions or board actions
in conflict herewith are hereby repealed to the extent of such conflict.
SECTION 10: Saving Clause. If any section,paragraph,clause or provision of
this resolution is declared by a court of law to be invalid or unconstitutional,the invalidity or
unconstitutionality thereof shall not affect the validity of any other provisions of this resolution,
which are hereby declared to be separable.
SECTION 11: Recording. This resolution shall be entered into the minutes and
upon the journals of the Board of Trustees of the Village of Oak Brook.
PASSED by the Board of Trustees of the Village of Oak Brook,DuPage and Cook
Counties,Illinois this 131 day of October,2020.
AYES: Trustees Baar,Cuevas,Manzo,Saiyed,Tiesenga,Yusuf
NAYS: None
ABSENT: None
APPROVED by Village President,Gopal G.Lalmalani, is 13th day of October,2020.
Gopal G.Lalmalani,Village President
ATTEST:
Charlotte K.Pruss,Village Clerk
/ �GEOF 0gdB9
ti
(ra p
tia
� y
O
9CFcoUNTY %N'
Exhibit A
Purchase Order