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S-1613 - 12/08/2020 - BUDGET - Ordinances Supporting Documents �GNS�V1�g� r)o+ cos(?o OC V0 f p/ on I7 file ITEM 11.13.2 0� )ARD OF TRUSTEES MEETING VILLAGE OF SAMUEL E. DEAN BOARD ROOM OAK B R� , K BUTLER GOVERNMENT CENTER 1200 OAK BROOK ROAD OAK BROOK, ILLINOIS 630-368-5000 AGENDA ITEM Regular Board of Trustees Meeting of December 8, 2020 SUBJECT: 2021 Municipal Budget FROM: Jason Paprocki, Finance Director J BUDGET SOURCE/BUDGET IMPACT: Ordinance establishing the 2021 Budget. RECOMMENDED MOTION: I move that the Village Board adopt Ordinance 2020-BU-EX- S-1613 "An Ordinance Adopting the Budget of the Village of Oak Brook for 2021". Or I move that the Village Board adopt Ordinance 2020-BU-EX-S-1615 "An Ordinance Adopting the Budget of the Village of Oak Brook for 2021". Background/History: The Village of Oak Brook operates under the Budget Officer Act as outlined in Chapter 24, Section 8-2-9 of the Illinois Compiled Statutes, as revised. The Act requires the Village President and Board of Trustees to adopt the annual budget prior to the beginning of the fiscal year to which it applies and provides that the budget shall serve as the Village's annual appropriation ordinance. The 2021 budget workshops were conducted on November 11 and 17,2020 to review the proposed budget and receive feedback. The budget was made available for public inspection on the Village's website on October 30, 2020. Notification is required by State Statute to be given at least ten(10) days prior to its passage by publication in a newspaper of a public hearing which is held before the final action of the budget to obtain resident comments. The notification was published in the Daily Herald newspaper on November 27, 2020. The 2021 Proposed Budget originally included an assumed $4 million borrowing in the Infrastructure Fund to fund capital improvements. The Board expressed a desire to delay certain projects and not borrow money in 2021. The 2021-2025 capital projects schedule has been revised BOT AGENDA Page I RG to delay projects and avoid borrowing money in 2021. In addition, budgeted personnel accounts were increased by $12,025 in total to account for certain employee evaluation raises that were mistakenly not in the original document. As a result, the following changes have been made to the proposed budget: • Increase $12,025 various General Fund personnel accounts for personnel changes. • Reduce$75,000 General Fund transfer to Sports Core Fund account 271-80200. • Reduce $4,000,000 borrowing proceeds from Infrastructure Fund account 41-44700. • Reduce $25,000 bond issuance costs from Infrastructure Fund account 360-77300. • Reduce $50,000 debt interest expense from Infrastructure Fund account 360-80100. • Reduce$265,000 of capital projects from Hotel Tax Fund account 171-90400. • Reduce$740,000 of capital projects from the Infrastructure Fund account 364-90800. • Reduce$125,000 of capital projects from the Infrastructure Fund account 366-90100. • Reduce$2,300,000 of capital projects from the Infrastructure Fund account 461-90700. • Reduce$75,000 Sports core Fund transfer from General Fund account 812-48150. • Increase $41,015 of capital projects from the Sports Core Fund account 811-90400. This relates to OSLAD grant projects projected to occur in 2020,but were delayed to 2021. The attached Exhibit A reflects a summary of the changes noted above and is reflected in Ordinance S-1613. In addition, the Board requested a Proposed Budget that de-authorized cost of living adjustments for all union and merit increases for non-union staff,and eliminated contracted paramedic services. Exhibit B reflects a budget summary with all individual salary and benefit accounts updated to remove union cost of living wage increases for 2021,non-union merit increases, and 10 months of contacted paramedic services removed. Please note, all union step increases and merit increase remain in the Exhibit B. In addition, the changes noted above in Exhibit A have been removed from Exhibit B as well. Exhibit B is reflected in Ordinance S-1615. As noted above, step movements and merit increases are not removed from the figures above for union employees. Should the Board want to pursue step and merit freezes for the union members, this would reflect an additional $71,370 reduction,broken out as: • Police- $48,140 • Fire- $11,395 • Public Works - $11,835 Under the original Proposed Budget, the General Fund cash reserve ends 2021 at $21,322,862, or 11.1 months of net operating expenses. Under the changes noted in Exhibit A, the General Fund cash reserve ends 2021 at $21,835,837, or 11.1 months of net operating expenses. Under the changes noted in Exhibit B, the General Fund cash reserve ends 2021 at $22,276,112, or 12.1 months of net operating expenses. These figures would increase by over $700,000 should the Board choose to fund the Police and Fire Pension plans at the legally required minimum for 2020. BOT AGENDA Page 2 Recommendation: The Village Board adopt Ordinance 2020-BU-EX-S-1613 "An Ordinance Adopting the Budget of the Village of Oak Brook for fiscal year 2021". Or The Village Board adopt Ordinance 2020-BU-EX-S-1615 "An Ordinance Adopting the Budget of the Village of Oak Brook for fiscal year 2021". BOT AGENDA Page 3 THE VILLAGE OF OAK BROOK COOK AND DUPAGE COUNTIES, ILLINOIS ORDINANCE 2020-BU-EX-S-1613 AN ORDINANCE ADOPTING THE BUDGET OF THE VILLAGE OF OAK BROOK FOR 2021 GOPAL G. LALMALANI, Village President CHARLOTTE K. PRUSS, Village Clerk JOHN BAAR PHILIP CUEVAS MICHAEL MANZO MOIN SAWED EDWARD TIESENGA ASIF YUSUF Village Board Published in pamphlet form by authority of the President and the Board of Trustees of the Village of Oak Brook on this the 8th day of December, 2020 Ordinance 2020-BU-EX-S-1613 An Ordinance Adopting The Budget of The Village of Oak Brook For 2021 Page 2 of 3 ORDINANCE 2020-BU-EX-S-1613 AN ORDINANCE ADOPTING THE BUDGET OF THE VILLAGE OF OAK BROOK FOR 2021 BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF OAK BROOK,DU PAGE AND COOK COUNTIES,ILLINOIS as follows: Section 1: Findings: The President and Board of Trustees find that the tentative annual budget of the Village of Oak Brook for 2021 has been conveniently available to public inspection for at least ten(10)days prior to its passage in pamphlet form as prescribed by the corporate authorities. A public hearing has been held prior to final action on the budget,notice of which hearing was given by publication in a newspaper having general circulation in the Village of Oak Brook,said notice having been published at least one week prior to the time of hearing. The hearing on the budget was held not less than one week after the tentative annual budget was published,by placing it on file with the Village Clerk for public inspection. Section 2:The sums set forth for the purposes indicated in the 2021 Municipal Budget of the Village of Oak Brook attached hereto and made a part hereof are hereby budgeted to pay all necessary expenses and liabilities of the Village of Oak Brook for the fiscal period beginning January 1, 2021 and ending December 31,2021. Section 3: The Village of Oak Brook hereby approves and adopts the 2021 Municipal Budget as attached hereto as Exhibit A. Section 4: In case of a vacancy in any office specified in this Ordinance,the Appointing Authority shall not be required to fill such office,if,in his or herjudgment or discretion,there is no necessity therefore. Section 5: The 2021 Municipal Budget may be amended as provided by law. Section 6: This ordinance shall be in full force and effect from and after passage and approval pursuant to law. [SIGNATURE PAGE FOLLOWS] Ordinance 2020-BU-EX-S-1613 An Ordinance Adopting The Budget of The Village of Oak Brook For 2021 Page 3 of 3 APPROVED THIS 81h day of December,2020. Gopal G.Lalmalani Village President PASSED THIS 811 day of December,2020. Ayes: Nays: Absent: ATTEST: Charlotte K.Pruss Village Clerk VILLAGE OF OAK BROOK,ILLINOIS Exhibit A Budget Summaries Cash and Investments Analysis Fiscal Year 2021 Projected Budgeted Budgeted 2021 Projected Cash Balance Revenues Expenditures Change in Cash Balance 12/31/2020 2021 2021 Cash 12/31/2021 General Fund $ 21,322,557 $ 24,412,060 $ 24,348,780 $ 63,280 $ 21,385,837 Special Revenue Funds Hotel/Motel Tax 4,729,483 462,000 628,030 (166,030) 4,563,453 Motor Fuel Tax 852,462 467,175 1,300,000 (832,825) 19,637 Capital Project Funds Infrastructure Fund 5,578,310 7,106,340 12,682,615 (5,576,275) 2,035 Promenade TIF 251,019 476,000 470,350 5,650 256,669 Enterprise Funds Water Works System 6,402,692 10,905,000 14,868,375 (3,963,375) 2,439,317 Sports Core 291,481 3,808,800 4,064,055 (255,255) 36,226 Golf Surcharge 97,044 116,000 200,000 (84,000) 13,044 Internal Service Funds Self-Insurance 297,145 3,700,650 3,681,250 19,400 316,545 Garage 299,603 611,055 765,025 (153,970) 145,633 Capital Replacement 983,742 352,635 803,905 (451,270) 532,472 TOTAL ALL FUNDS $ 41,105,538 $ 52,417,715 $ 63,812,385 $ (11,394,670) $ 29,710,868 Exhibit A 2021 Proposed 2021 Updated Budget Budget Change Personnel $ 23,298,520 $ 23,310,545 $ 12,025 a Materials&Supplies 1,651,840 1,651,840 - Operational&Contractual 16,520,700 16,495,700 (25,000)b Other Expenditures 3,228,025 3,103,025 (125,000)c Capital 22,640,260 19,251,275 (3,388,985)d $ 67,339,345 $ 63,812,385 $ (3,526,960) a-Miscellaneous adjustments to 2020 salaries not reflected in original document. b-Removal of Infrastructure Fund bond issuance costs. c-Removal of Infrastructure Fund debt interest expense,reduce General Fund transfer to Sports Core. d-Delay/reduce or(add)the following capital projects: Hotel Tax-16th St.&Spring Rd.Pedestration Crossing Design(2) $ 80,000 Hotel Tax-Jorie Blvd.Pedestrian Crossing Design(4) 160,000 Hotel Tax-TBD Pedestrian Access Additional Projects 25,000 Infrastructure-B&T Drive Drainage 75,000 Infrastructure-B&T Tennis Area Drainage 125,000 Infrastructure-B&T Parking Lot Expansion 490,000 Infrastructure-B&T Wedding Area Walkway Drainage 50,000 Infrastructure-Safety Pathway Misc.Resurfacing (5,000)•• Infrastructure-Trinity Lakes Resurfacing 130,000 Infrastructure-Brook Forest Phase 15treet Improvements 825,000 Infrastructure-Brook Forest Phase 2 Street Improvements 1,475,000 Sports Core-OSLAD Jogging Track (41,015)*** $ 3,388,985 *Reduced from$500,000 to$10,000. **Misc.patching added due to the delay of Trinity Lakes project. ***Jogging Track project was projected to be completed in 2020,but remainder moved to 2021.