R-1865 - 03/10/2020 - GOLF - Resolutions ITEM 6.C.4
BOARD OF TRUSTEES MEETING
VILLAGE OF SAMUEL E. DEAN BOARD ROOM
OAK BR , K 'etBUTLER GOVERNMENT CENTER
we
1200 OAK BROOK ROAD
OAK BROOK, ILLINOIS
630-368-5000
AGENDA ITEM
Regular Board of Trustees Meeting
of
March 10, 2020
SUBJECT: Award of Contract—Golf Commodities
FROM: Rania Serences, Senior Purchasing Assistant
BUDGET SOURCE/BUDGET IMPACT: Program 834 (Golf Course Maintenance)
$130,000.00 has been budgeted in various accounts.
RECOMMENDED MOTION: I move that the Village Board award requirements
contracts by issuing purchase orders to the following six (6)companies:
Advanced Turf Solutions, Inc., Fishers, Indiana
Arthur Clesen Inc., Mokena, Illinois
BTSI, Frankfort,Illinois
Growing Solutions, Inc., New Lenox, Illinois
Martenson Turf Products, Inc.,Waterman, Illinois
Site One Landscape Supplies, Cleveland, Ohio
subject to staff review, based on unit prices submitted by the lowest responsive and
responsible bidders, as indicated on the attached bid tabulation. Each
recommended bid is indicated in bold on the tabulation. And, that the Village Board
approves Resolution R-1865, a Resolution Authorizing the Purchase of Golf
Commodities for the Oak Brook Golf Course.
Background/History:
Bid packages were received and opened on Thursday, February 27, 2020, by six (6)
companies. The notice for bid requests was posted on the Village website on
Wednesday, February 12, 2020. Bid packages were sent to ten(10) companies.
As indicated on the bid tabulation (far right column), we are recommending acceptance
of the bid submitted for items #6, #7, #8, #12, #18, #26, #37, #38, and#43 that is not the
lowest submitted price because the low bid submitted is not an acceptable substitution.
BOT AGENDA Page 1
RG
Contracts with these six (6) companies will operate as requirements contracts (standing
purchase orders will be created but orders will only be placed when and if the Golf
Course has such needs). Bid prices are firm for the entire calendar year. There is no
requirement that the Village purchase a set quantity(we retain the right to either increase
or decrease quantities at our sole option). We also have the option to purchase the same
items through other sources (e.g. in an emergency when an item is needed sooner than it
can be supplied by the low bidder).
Recommendation
Staff recommends that the Village Board awards requirements contracts by issuing
purchase orders to the following six companies: Advanced Turf Solutions,Arthur Clesen,
BTSI, Growing Solutions, Martenson Turf Products, Inc., and Site One Landscape
Supplies, and that the Village Board approves Resolution R-1865.
BOT AGENDA Page 2
THE VILLAGE OF OAK BROOK
COOK AND DUPAGE COUNTIES, ILLINOIS
RESOLUTION
2020-SC-GOLF-PG-R-1865
A RESOLUTION AUTHORIZING THE PURCHASE OF GOLF
COMMODITIES FOR THE OAK BROOK GOLF COURSE
GOPAL G. LALMALANI, Village President
CHARLOTTE K. PRUSS, Village Clerk
JOHN BAAR
PHILIP CUEVAS
MICHAEL MANZO
MOIN SAWED
EDWARD TIESENGA
ASIF YUSUF
Village Board
Published in pamphlet form by authority of the
President and the Board of Trustees of the Village of Oak Brook
on this the 10th day of March, 2020
Resolution 2020-SC-GOLF-PG-R-1665
Approving Purchase of Golf Commodities
Page 2 of 3
RESOLUTION 2020-SC-GOLF-PG-R-1865
A RESOLUTION AUTHORIZING THE PURCHASE OF GOLF COMMODITIES
FOR THE OAK BROOK GOLF COURSE
WHEREAS,the Village operates and maintains the Oak Brook Golf Course located in the Sports
Core("Golf Course'l;and
WHEREAS,the Village Board of Trustees has budgeted$130,000 to purchase various supplies
and equipment to maintain the Golf Course,such as grass seed,fertilizer,herbicides and other items("Golf
Commodities');and
WHEREAS,on February 12,2020,the Village sought bids for Golf Commodities("Request for
Bids");and
WHEREAS,in the Village's Request for Bids,the Village reserved the right to split the award of
contracts for Golf Commodities between different vendors in order to receive the most advantageous pricing
from the lowest price bidders for each of the Golf Commodities;and
WHEREAS,on February 27,2020,the Village received six(6)bids to provide the Village with Golf
Commodities;and
WHEREAS,the lowest price bidder for nine(9)of the Golf Commodities proposed providing the
Village substitute commodities that do not adequately satisfy the Village's needs;and
WHEREAS,the Village has determined that:(1)Advanced Turf Solutions,Inc.,of Fishers,Indiana;
(2)Arthur Clesen,Inc.,of Mokena,Illinois;(3)BTSI,of Frankfort,Illinois;(4)Growing Solutions,of New
Lenox, Illinois; (5) Martenson Turf Products, Inc., of Waterman, Illinois; (6) Site One Landscape, of
Cleveland, Ohio(collectively, "Vendors' were the low responsive and responsible bidders for those
respective Golf Commodities listed in Exhibit A,attached hereto and incorporated herein;
WHEREAS,the Village President and the Village Board of Trustees have determined that issuing
purchase orders to the Vendors for the respective Golf Commodities described in Exhibit A will serve and
be in the best interest of the Village;
NOW THEREFORE,BE IT RESOLVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF
THE VILLAGE OF OAK BROOK,DU PAGE AND COOK COUNTIES,ILLINOIS as follows:
Section 1: Recitals. The foregoing recitals are hereby incorporated into,and made a part of,
this Resolution as the findings of the President and Board of Trustees of the Village of Oak Brook.
Section 2: Approval of Purchase. The President and Board of Trustees shall,and do hereby,
approve the purchase by the Village of Golf Commodities from the Vendors as specified in Exhibit A in a
total aggregate amount not to exceed$130,000.
Section 3: Approval of Agreements. The Village Manager,and is hereby authorized and
directed to execute,on behalf of the Village,such documents and make such payments as are necessary
to purchase Golf Commodities from the Vendors in accordance with Exhibit A for a total aggregate cost not
to exceed$130,000.
Section 4: Effective Date. This Resolution shall be in full force upon passage and approval
in the manner provided by law.
Resolution 2020-SC-GOLF-PG-R-1865
Approving Purchase of Golf Commodities
Page 3 of 3
1
APPROVED THIS 10th day of March, 2020
r �
Gopal G. Lalmalani
Village President
PASSED THIS 10th day of March, 2020
Ayes:
Trustees Baar, Cuevas, Saiyed,Tiesenga,Yusuf
Nays: None
Abstain: None
Absent: Trustee Manzo
ATTEST:
�C)� Charlotte K. Pruss
g +'
Village Clerk
G
.0T`f
�
Resolution 2020-SC-GOLF-PG-R-1865
Approving Purchase of Golf Commodities
Page 4 of 3
EXHIBIT A
(BID TABULATION)
2020 GOLF COMMODITIES .
EsBmated Lowest __ Advanced Turf Arthur BTSI Growln ZMardtonsonTurf Site One Not
hem# Quantl Unit Descrl tion Bidder Solutions Inc. Clasen Inc. Solutions Inc. Inc. l andsca Su lies Ac
1 3500 Vade Of All Standard Products BTSI 10% 24% 20%
2 250 Vari Of A8 Par Aid Products BTSI 10% 24% 20%
3 10 Case Red Markin Paint Site One $62.00 $44.50 $33.03
4 2 Case Yellow Markin Paint Site One $62.00 $44.50 $34.36
5 20 Case White Markin Paint Site One $59.00 $42.00 $31.80
6 15 25 lb Bucket CerUfled Penncross Seed Martenson $158.01 $178.00 $215.00 $195.60 X
7 115 25 lb Bucket Certified Penn Eagle 2 Bentgrass Seed Site One $147.08 _ $280.00 $20625 $194.34 X
B 150 50 Ib Bag Remington Range Ryegrass Blend BTSI $108.72 $105.00 $59.50 _ $61.02 X
9 40 Remington Range Premium BluegrasslRyegrass Mix Site One $98.00 $145.00 $124.50 $90.88
10 34 Case Ouali-Pro TM/C W d 4 x 5 Ib u/case Arthur Clasen $233.10 $156.00 $235.00
11 25 Case Daconil Action 2 x 2.5 al BTSI $270.00 $405.00 $252.00 $405.00 _
12 1 Case Tebuconizole Fungicide Arthur Clasen $105.00 $269.00 $276.00 _ $287.02 X
13 1 Case Propiconazole 14.3 BTSI $363.74 $258.00 $230.00 _ _ $295.46
14 1 Case Kabuto SC Site One $2,268.00 $428.00
15 1 Case Insignia SC Tie $1,709.24 1 $1709.24
16 1 Case Honor Intrinsic Tie $2,754.00 1 $2,754.00
17 3 Case Emerald Fungicide 10 x.49 lb/caseSite One $1,524.29 $1,651.30 _ $1,053.50
18 1 Case Xzem lar Tie $2,793.00 $2,952.60 $2,952.60 X
19 1 Case Turfgold Fungicide 2.5 gal x 2 Growing Solutions $2,202.80 $265.00 $118.00 _ $202.99
20 1 Case Segway Tie $4,980.00 $4,980.00 $415.00 _ - $415.00
21 1 Case Compass 4xIlbs) Arthur Clasen $1,716.20 $1,590.00 _ _ $2,028.98
22 1 Case Stellar Tie $2,039.80 $2,039.80 $2,039.80 _ $2,039.80
23 1 Case Tourney Fungicide 4 x 5lbS Tie $2,854.00 $2,854.00 $2,854.00 $2,854.00
24 1 Case Velista Fungicide 2 x 1 al Tie $1,320.00 $1,320.00
25 113 Case Aloft GC SC Tie $569.30 1 $2277.20 $569.30 _ $569.30
26 1 10 Gal Link Pak Primo Max Poe Annua Control BTSI $330.00 $580.00 $560.00 $580.00 X
27 2 Case Proxy Growth Retardant 2 x 2.5 al/case BTSI $211.16 $169.00 $146.00 _ _ $177.72
28 3 Case Recede 12x 1 quartcase BTSI $214.68 $125.00 $140.66 - __ $141.60
29 1 Case Lexicon Intrinsic Tie $2,058.00 _ $2,058.00
30 3 Case Acclaim Extra Advanced Turf $2,415.12 $2,531.72
31 1 Case Cyanora insectidd 8 rts. BTSI $494.00 _
32 10 Case Oxadiazon BTSI $695.00 $724.76
33 1 Case Pylex Tie $972.00 $972.00
34 11 Case DdveXLB Site One $249.56 $350.00 $220.86
35 15 Case Confront herbicide(4 x 1 al/case BTSI $633.80 $529.00 $350.00 $558.60
36 1 Case S one Herbicide BTSI $431.92 $395.00 $44620
37 1 Case Speckle Tie $250.00 $3,400.00 _ $3,400.00 X
38 1 Case 04 Plus BTSI $307.60 $530.00 $621.39 X
39 1 Case SureGuard Tie $2,203.80 $2,203.80 $2,203.80
40 1 Bags Aqueduct Flex Tie $154.00 $154.00 $154.00
41 1 Case Optlwst Max 55gaVdrurn ISTS1 $2,469.23 $2,400.00 $2,600.00
42 5 Case Trimec for Ben re 2 x 2.5 el/case Site One _ $260.08 _ $250.00 _ $164.12
43 48 Bag Lebanon 18-0-18 MD Site One $36.66 $50.00 $47.00 X
441 B Country Club 0-0-24 BTSI $51.60 $44.00
45 100
Bag Andersons 18.9.18 Corftc DG/Gen3 Tie 1 $53.90 $53.90
46 1500 lBag Duration CR 25-0--05/80%Durationl20 da /so/s n250 BTSI 1 $25.78 $24.90