R-1922 - 01/12/2021 - PUBLIC WORKS - Resolutions ITEM 6.D.6
BOARD OF TRUSTEES MEETING
VILLAGE 01 SAMUEL E. DEAN BOARD ROOM
OAK B R9 . K BUTLER GOVERNMENT CENTER
1200 OAK BROOK ROAD
OAK BROOK, ILLINOIS
630-368-5000
AGENDA ITEM
Regular Board of Trustees Meeting
of
January 12, 2021
SUBJECT: A Professional Service Agreement for the 2021 Water Distribution
Improvements, Brook Forest Subdivision Phase III.
FROM: Doug Patchin, Director of Public Works DP
BUDGET SOURCE/BUDGET IMPACT: $2,634,933 from account 451-91000,
Water Distribution Improvements.
RECOMMENDED MOTION: I move the Village Board award a Professional Services
Agreement to Burke LLC, Rosemont, Illinois in the amount of$2,634,933, and approve
Resolution R-1922, subject to final attorney review. A Resolution for Professional
Engineering Services related to a Construction Management Contract for the Designer-Led
Design-Build for the Brook Forest Subdivision Phase III section of the 2021 Water
Distribution Improvements.
Backiround/History:
The Brook Forest Subdivision Phase III Water Distribution Improvements includes the
southeast quarter section of Brook Forest. Water Main replacement on Mockingbird
Lane, Lambeth Court, Heather Lane and Camelot Drive.
Last year, due to the COVID-19 pandemic and the State mandated"shelter in place"/shut
down, the Phase II Distribution Improvements were placed on hold. When the State
reopening and contractors and construction projects starting back up, Burke LLC reached
out to Geraidi Sewer and Water, the contractor who had submitted the lowest bid for this
Designer-Led Design-Build contract. Geraidi offered a reduction off their original
construction bid. Toward the end of Phase II construction, Geraidi reached out to Burke
LLC and offered to hold their discounted price for the Phase III project scheduled for 2021.
Burke LLC has also lowered the General Conditions (insurance, overhead, and profit) fee
to provide the Village with as low of a contract price as possible.
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On a side note, I went back and looked at the original Water Master Plan report and found
that the original cost estimate to complete all of Brook Forest was$12,272,000. Based on
the work completed to date and the anticipated work that remains, if I use our current
pricing,we are on pace to complete all the water main work for approximately$9,600,000,
a savings of over$2.6 million.
Below is the breakdown of fees associated with this contract.
Water Distribution Improvements
Watermain Construction $1,721,382
Full Depth Trench Patching and Restorations $ 510,000
$2,231,382
Base Professional Fees
Design and Permitting Fee $ 145,040
Construction Management $ 178,511
General Conditions(Insurance OH and Profit) 80,000
$403,551
Total Contract Price $2,634,933
This project will be paid through the Village's Water Distribution Improvement fund.
Recommendation
The Village Board award a Professional Services Agreement to Burke LLC, Rosemont,
Illinois in the amount of $2,634,933, and approve Resolution R-1922, subject to final
attorney review. A Resolution for Professional Engineering Services related to a
Construction Management Contract for the Designer-Led Design-Build for the Brook
Forest Subdivision Phase III section of the 2021 Water Distribution Improvements.
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THE VILLAGE OF OAK BROOK
COOK AND DUPAGE COUNTIES, ILLINOIS
RESOLUTION
2021-ENG-DESIGN-AG-EX-R-1922
A RESOLUTION
APPROVING AND AUTHORIZING
THE EXECUTION OF AN AGREEMENT
BY AND BETWEEN THE VILLAGE OF
OAK BROOK AND BURKE,LLC. FOR THE
BROOK FOREST SUBDIVISION PHASE III SECTION OF THE
2021 WATER DISTRIBUTION IMPROVEMENTS PROJECT
GOPAL G. LALMALANI, Village President
CHARLOTTE K. PRUSS, Village Clerk
JOHN BAAR
PHILIP CUEVAS
MICHAEL MANZO
MOIN SAWED
EDWARD TIESENGA
ASIF YUSUF
Village Board
Published in pamphlet form by authority of the
President and the Board of Trustees of the Village of Oak Brook
on this the 12TH day of January 2021
RESOLUTION NO.2021-ENG-DESIGN-AG-EX-R-1922
A RESOLUTION
APPROVING AND AUTHORIZING
THE EXECUTION OF AN AGREEMENT
BY AND BETWEEN THE VILLAGE OF
OAK BROOK AND BURKE,LLC.FOR THE
BROOK FOREST SUBDIVISION PHASE III SECTION OF THE
2021 WATER DISTRIBUTION IMPROVEMENTS PROJECT
WHEREAS,the Village of Oak Brook is a municipal corporation with authority provided for
and granted pursuant to the Illinois Municipal Code to exercise certain powers and perform certain
functions pertaining to its local government and affairs;
WHEREAS,the Village of Oak Brook(hereinafter referred to as"Village")upon approval
of the corporate authorities may enter into an Agreement with another party pursuant to Illinois
Statute;
WHEREAS,Burke,LLC.(hereinafter referred to as"Engineer")is an engineering company
that is a full-service engineering company, professional services include but are not limited to
design and construction engineering services;
WHEREAS,as part of the 2021 Budget,staff had proposed several Capital Improvement
Projects and the Village previously approved the Engineer to start the Design Services, Plan
Specification and Estimating for the Brook Forest Subdivision Phase III Section of the 2021 Water
Distribution Improvements Project;
WHEREAS,due to the COVID-19 pandemic and related financial impacts to the Village,
the Village has reviewed upcoming projects to determine which,if any projects,could be placed
on hold;
WHEREAS,this project referenced herein was scheduled for a Designer-Led Design-Build
contract and as a result the Village now seeks to complete this project;
WHEREAS,the Village of Oak Brook Corporate Authorities are of the opinion that it is in
the best interests of the Village of Oak Brook to enter into the attached agreement with Burke,
LLC.,for the purposes referenced herein.
NOW,THEREFORE,BE IT RESOLVED by the Village President and Board of Trustees
of the Village of Oak Brook,DuPage and Cook Counties,Illinois as follows:
Section One—Recitals
The Corporate Authorities hereby find that all of the recitals hereinbefore stated as
contained in the preamble to this Resolution are full,true and correct and do hereby,by reference,
incorporate and make them part of this Resolution as legislative findings.
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Section Two—Approval of Agreement
The Village hereby approves the Agreement substantially in the form attached hereto and
made a part hereof collectively as Exhibit A.
Section Three—Authorization and Direction
The Village Manager is hereby authorized to execute, and the Village Clerk is hereby
authorized to attest the Agreement,substantially in the form of such agreement attached hereto
as Exhibit A, with such changes therein as shall be approved by the Village Attorney and the
officials of the Village executing the same,their execution thereof to constitute exclusive evidence
of their approval to any and all changes or revisions therein from and after the execution and
delivery of such Agreement.
Section Four-Other Actions Authorized
The officers,employees and/or agents of the Village shall take all actions necessary or
reasonably required to carry out and give effect to the intent of this Resolution and otherwise to
consummate the transactions contemplated herein, and shall take all actions necessary in
conformity therewith including, without limitation, the execution and delivery of all documents
required to be delivered in connection with the transaction contemplated herein.
Section Five-Authorization of Expenditures
The Corporate Authorities hereby authorize and direct the expenditure of all costs related
to the execution of the Agreement,additionally,the Village is authorized and directed to allocate
and spend all necessary funds to fulfill the requirements of the Agreement and of this Resolution.
Section Six—Waiver of Bidding Process
To the extent that any requirement of bidding would be applicable to the transactions
contemplated hereunder,the same is hereby waived.
Section Seven-Acts of Village Officials
That all past,present and future acts and doings of the officials of the Village that are in
conformity with the purpose and intent of this resolution are hereby, in all respects, ratified,
approved,authorized and confirmed.
Section Eight—Effective Date
This resolution shall be in full force and effect from and after its passage, approval and
publication as provided by law.
Section Nine-Publication
This resolution shall be published in book or pamphlet form as provided by the Illinois
Municipal Code.
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Section Ten—Conflict Clause
All resolutions,parts of resolutions or board actions in conflict herewith are hereby repealed
to the extent of such conflict.
Section Eleven—Saving Clause
If any section,paragraph,clause or provision of this resolution is declared by a court of
law to be invalid or unconstitutional,the invalidity or unconstitutionality thereof shall not affect the
validity of any other provisions of this resolution,which are hereby declared to be separable.
Section Twelve—Recording
This resolution shall be entered into the minutes and upon the journals of the Board of
Trustees of the Village of Oak Brook.
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APPROVED THIS 121"day of January 2021
Gopal G.Lalmalani
Village President
PASSED THIS 121'day of January 2021
Ayes:
Trustees Baar,Cuevas,Manzo,Saiyed,Tiesenga,Yusuf
Nays: None
Absent: None
OF Oq
c
Charlotte K.Pruss
Village Clerk
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Exhibit A
Agreement
6
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ii REVIEW OF CONTRACTS
Awarding Agency: ype of Contract: M
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Deparsm@nt: Program/Account Number:
Awarded Contract Price: Budgeted Amount:
611"- q�)?) 1)9. L" . 0 ox"')
Under$20,000 $500,001 -$1,000,000
rl $20,000-$500,000 Over$1,000,000
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Three (3)Originals signed by other party Date/Initials
F-� Original provided to staff member for other party Date/Initials
F Original provided to Official Files Date/Initials
- Village of Oak Brook I Approved by Board of Trustees Date/Initials: