Agenda - 01/12/2021 - Board of TrusteesBOT AGENDA Page 1
BOARD OF TRUSTEES MEETING
UPPER LEVEL CONFERENCE ROOM
BUTLER GOVERNMENT CENTER
1200 OAK BROOK ROAD
OAK BROOK, ILLINOIS
630-368-5000
REGULAR MEETING
TUESDAY, JANUARY 12, 2021
7:00 P.M.
PLEASE CLICK ON LINK BELOW FOR PUBLIC PARTICIPATION OPTIONS FOR THIS MEETING:
https://www.oak-brook.org/CivicAlerts.aspx?AID=553 (VILLAGE OF OAK BROOK WEBSITE)
1. CALL TO ORDER
2. ROLL CALL
3. PRESIDENT’S OPENING COMMENTS
4. RESIDENT/VISITOR COMMENT
5. APPROVAL OF MINUTES
A. Regular Board of Trustees Meeting of December 08, 2020
6.
CONSENT AGENDA:
All items on the Consent Agenda are considered to be routine in nature and will be enacted in one motion. There
will be no separate discussion of these items unless a Board member so requests, in which event, the item will
be removed from the Consent Agenda and considered as the first item after approval of the Consent Agenda.
A. Accounts Payable for Period Ending: Manzo/Yusuf
December 29, 2020 - $1,056,989.34
January 7, 2021 - $833,384.49
Significant Items Included in Above:
1. LEGAL SERVICES:
a) Ottosen, Dinolfo Hasenbalg & Castaldo – November 2020 - $11,132.22
(FY20 YTD - $117,436.98)
b) Lamp Law, LLC. - Legal Services – November 2020 - $3,333.33
c) Lamp Law, LLC. - Legal Services – December 2020 - $3,333.33 (FY20 YTD - $40,348.30)
d) Rathje Woodward, LLC. – November 2020 - $1,125.75 (FY20 YTD - $13,365.64)
TOTAL LEGAL BUDGET FOR 2020 IS $254,000.00 TOTAL LEGAL BILLS PAID FOR 2020 - YTD - $258,126.73
2. Civiltech Engineering – York/Harger Int. & Underpass – Inv.# 3459-05 - $81,413.03
3. Civiltech Engineering – York/Harger Int. & Underpass – Inv.# 3459-07 - $45,299.77
4. Civiltech Engineering – York/Harger Int. & Underpass – Inv.# 3459-09 - $43,287.86
5. K-Five Construction – 19 MFT St. Resurfacing – 16th St. at IL83 - FINAL - $181,943.90
6. Ingstrup Paving Inc. – OB Golf Course Asphalt Paving – Inv. #022754 - $22,470.00
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7. DuPage County - PD RMS Software Equipment Update - Inv.#20-PRMS118 - $46,188.97
8. BCBS HMO – Health Care Services – January 2021 - $48,254.28
9. DuPage Water Commission - November 2020 - $244,538.91
10. DuPage Water Commission - December 2020 - $241,238.83
11. IRMA - 2021 Annual Contribution - $276,805.00
12. Paramedic Services of Illinois – Paramedic Services – December 2020 - $60,023.54
B. Approval of Payroll for Pay Period Ending: Manzo/Yusuf
December 12, 2020 - $845,433.09
December 26 , 2020 - $745,081.74
C. Authorization to Seek Bids or Proposals or Negotiate Contracts:
1. East and West Water Tower Painting Tiesenga
2. Open Space Land Acquisition Plan & Development (OSLAD) State Grant Project Tiesenga
3. Golf Commodities for the Village of Oak Brook Golf Course Manzo/
Saiyed
D. Ordinances & Resolutions
1. RESOLUTION 2021-LY-PG-R-1917, A Resolution Approving the Waiver of Competitive Bidding
and Authorizing the Purchase of Library Books From Authorized Distributors
Tiesenga
2. RESOLUTION 2021-SC-GOLF-PG-R-1918, A Resolution Approving the Waiver of Competitive
Bidding and Authorizing the Purchase of Golf Merchandise for Resale
Manzo
/Saiyed
3. RESOLUTION 2021-IT-GIS-AG-R-1919, A Resolution Approving the Waiver of Competitive
Bidding and Authorizing the Extension of an Agreement By and Between the Village of Oak Brook
and Municipal GIS Partners, Inc. to Provide GIS Staffing Services.
Tiesenga
4. RESOLUTION 2021-IT-PG-EQ-R-1920, A Resolution Approving and Authorizing a Lease
Agreement and Maintenance Agreement By and Between the Village of Oak Brook and Konica
Minolta Business Solutions U.S.A., Inc. for Replacement of Multi-Function Copying Devices
Tiesenga
5. RESOLUTION 2021-SC-AG-EX-R-1921, A Resolution Approving and Authorizing the Execution
of a Lease Agreement for the Property Commonly Referred to as 700 Oak Brook Road, Oak Brook,
Illinois 60523 (Sports Core Facility)
Baar /Cuevas
/Manzo
6. RESOLUTION 2021-ENG-DESIGN-AG-EX-R-1922, A Resolution Approving and Authorizing the
Execution of an Agreement By and Between the Village of Oak Brook and Burke, LLC for the Brook
Forest Subdivision Phase III Section of the 2021 Water Distribution Improvements Project
Tiesenga
7. RESOLUTION 2021-ENG-DESGN-AG-EX-R-1923, A Resolution Approving and Authorizing the
Execution of an Agreement By and Between the Village of Oak Brook and Burke, LLC Sports Core
Watermain Improvements
Tiesenga
8. RESOLUTION 2021-PW-EQ-AG-R-1925, A Resolution Approving and Authorizing the Financing
of Public Works Equipment
Tiesenga
9. ORDINANCE 2021-LC-AL-G-1175, An Ordinance Amending Title 4, Chapter 1, Section 8A of the
Village Code of the Village of the Village of Oak Brook, Illinois By Increasing By One to Thirty-
Four the Number of Authorized Class A-1 Liquor Licenses and Increasing By One to Seventeen the
Number of Authorized Class B Liquor Licenses
Lalmalani
E. Village of Oak Brook – Monthly Financial Reports November - 2020 Manzo/Yusuf
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7. ITEMS REMOVED FROM CONSENT AGENDA
8. ACTIVE BUSINESS
A. Ordinances & Resolutions
1. ORDINANCE 2021-PL-RR-EX1-S-1617, An Ordinance Amending Certain Sections of the
Personnel Manual of the Village of Oak Brook
Lalmalani
2. RESOLUTION 2021-AG-PD-RET-R-1924, A Resolution Approving and Authorizing the
Execution of a Retirement Agreement By and Between the Village of Oak Brook and
Deputy Chief Jason Cates
Baar/Saiyed/
Yusuf
B. Hotel and Tourism District 2% Infrastructure Funds Discussion - Windsor Drive Cuevas
/Manzo
/Saiyed
9.
ADJOURN TO CLOSED SESSION, For the Purpose of Discussing (1) Minutes of Meetings Lawfully Closed
Under This Act, (2) To Consider Probable Litigation Against or By the Village, Pursuant to 2(C)(21),
2(C)(11), (3) To Consider Collective Negotiating Matters Between the Village and Its Employees or Their
Representatives Pursuant To Section 2(C)(2) Of the Illinois Open Meetings Act Respectively.
10. ADJOURNMENT
In accord with the provisions of the American with Disabilities Act, any individual who is in need of a reasonable accommodation in
order to participate in or benefit from attendance at this public meeting should contact the Butler Government Center (Village Hall), at
630-368-5010 as soon as possible before the meeting date or for TDD response (630) 990-2131 as soon as possible before the meeting
date.