Final Action - 01/12/2021 - Board of Trustees
BOARD OF TRUSTEES MEETING
SUMMARY OF THE VILLAGE OF OAK BROOK
BOARD OF TRUSTEES MEETING OF
JANUARY 12, 2021
BOARD ACTION TAKEN AT THE ABOVE MEETING: The comments shown are a brief summarization of the Board action
taken, prepared by the Village Clerk’s Office on the day following the meeting. Accuracy is not guaranteed and this information is
subject to correction when the official minutes are prepared and approved.
1. CALL TO ORDER ................................................................................................................................................. 7:00 p.m.
2. ROLL CALL .......................................................................................................................................................... All Present
3. PRESIDENT’S OPENING COMMENTS
4. RESIDENT/VISITOR COMMENT
5. APPROVAL OF MINUTES
A. Regular Board of Trustees Meeting of December 08, 2020 ............................................................................ Approved
6. CONSENT AGENDA:
All items on the Consent Agenda are considered to be routine in nature and will be enacted in one motion.
There will be no separate discussion of these items unless a Board member so requests, in which event, the
item will be removed from the Consent Agenda and considered as the first item after approval of the Consent
Agenda.
A. Accounts Payable for Period Ending:
December 29, 2020 - $1,056,989.34 .......................................................................................................... Authorized
January 7, 2021 - $833,384.49 ................................................................................................................... Authorized
Significant Items included in Above:
1. LEGAL SERVICES:
a) Ottosen, Dinolfo Hasenbalg & Castaldo – November 2020 - $11,132.22
(FY20 YTD -$117,436.98) ..................................................................................................................
Authorized
b) Lamp Law, LLC. - Legal Services – November 2020 - $3,333.33 ..................................................... Authorized
c) Lamp Law, LLC. - Legal Services – December 2020 - $3,333.33 (FY20 YTD - $40,348.30) .......... Authorized
d) Rathje Woodward, LLC. – November 2020 - $1,125.75 (FY20 YTD - $13,365.64) ......................... Authorized
TOTAL LEGAL BUDGET FOR 2020 IS $254,000.00
TOTAL LEGAL BILLS PAID FOR 2020 - YTD - $258,126.73
2. Civiltech Engineering – York/Harger Int. & Underpass – Inv.# 3459-05 - $81,413.03 ........................... Authorized
3. Civiltech Engineering – York/Harger Int. & Underpass – Inv.# 3459-07 - $45,299.77 ........................... Authorized
4. Civiltech Engineering – York/Harger Int. & Underpass – Inv.# 3459-09 - $43,287.86 ........................... Authorized
5. K-Five Construction – 19 MFT St. Resurfacing – 16th St. at IL83 - FINAL - $181,943.90 ..................... Authorized
6. Ingstrup Paving Inc. – OB Golf Course Asphalt Paving – Inv. #022754 - $22,470.00 ............................ Authorized
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7. DuPage County - PD RMS Software Equipment Update - Inv.#20-PRMS118 - $46,188.97 .................. Authorized
8. BCBS HMO – Health Care Services – January 2021 - $48,254.28 ......................................................... Authorized
9. DuPage Water Commission - November 2020 - $244,538.91 ................................................................. Authorized
10. DuPage Water Commission - December 2020 - $241,238.83.................................................................. Authorized
11. IRMA - 2021 Annual Contribution - $276,805.00 ................................................................................... Authorized
12. Paramedic Services of Illinois – Paramedic Services – December 2020 - $60,023.54 ............................ Authorized
B. Approval of Payroll for Pay Period Ending:
December 12, 2020 - $845,433.09 ............................................................................................................. Approved
December 26 , 2020 - $745,081.74 ............................................................................................................ Approved
C. Authorization to Seek Bids or Proposals or Negotiate Contracts:
1. East and West Water Tower Painting ...................................................................................................... Authorized
2. Open Space Land Acquisition Plan & Development (OSLAD) State Grant Project ................................. Authorized
3. Golf Commodities for the Village of Oak Brook Golf Course .................................................................. Authorized
D. Ordinances & Resolutions
1. RESOLUTION 2021-LY-PG-R-1917, A Resolution Approving the Waiver of Competitive Bidding
and Authorizing the Purchase of Library Books From Authorized Distributors .......................................
Passed
2. RESOLUTION 2021-SC-GOLF-PG-R-1918, A Resolution Approving the Waiver of Competitive
Bidding and Authorizing the Purchase of Golf Merchandise for Resale ...................................................
Passed
3. RESOLUTION 2021-IT-GIS-AG-R-1919, A Resolution Approving the Waiver of Competitive
Bidding and Authorizing the Extension of an Agreement By and Between the Village of Oak Brook
and Municipal GIS Partners, Inc. to Provide GIS Staffing Services ..........................................................
Passed
4. RESOLUTION 2021-IT-PG-EQ-R-1920, A Resolution Approving and Authorizing a Lease
Agreement and Maintenance Agreement By and Between the Village of Oak Brook and Konica
Minolta Business Solutions U.S.A., Inc. for Replacement of Multi-Function Copying Devices ..............
Passed
5. RESOLUTION 2021-SC-AG-EX-R-1921, A Resolution Approving and Authorizing the Execution
of a Lease Agreement for the Property Commonly Referred to as 700 Oak Brook Road, Oak Brook,
Illinois 60523 (Sports Core Facility) .........................................................................................................
Passed
6. RESOLUTION 2021-ENG-DESIGN-AG-EX-R-1922, A Resolution Approving and Authorizing the
Execution of an Agreement By and Between the Village of Oak Brook and Burke, LLC for the
Brook Forest Subdivision Phase III Section of the 2021 Water Distribution Improvements Project ........
Passed
7. RESOLUTION 2021-ENG-DESGN-AG-EX-R-1923, A Resolution Approving and Authorizing the
Execution of an Agreement By and Between the Village of Oak Brook and Burke, LLC Sports Core
Watermain Improvements ..........................................................................................................................
Passed
8. RESOLUTION 2021-PW-EQ-AG-R-1925, A Resolution Approving and Authorizing the Financing
of Public Works Equipment .......................................................................................................................
Passed
9. ORDINANCE 2021-LC-AL-G-1175, An Ordinance Amending Title 4, Chapter 1, Section 8A of the
Village Code of the Village of the Village of Oak Brook, Illinois By Increasing By One to Thirty-
Four the Number of Authorized Class A-1 Liquor Licenses and Increasing By One to Seventeen the
Number of Authorized Class B Liquor Licenses .......................................................................................
Passed
E. Village of Oak Brook – Monthly Financial Reports November – 2020 .......................................................... Approved
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7. ITEMS REMOVED FROM CONSENT AGENDA
8. ACTIVE BUSINESS
A. Ordinances & Resolutions
1. ORDINANCE 2021-PL-RR-EX1-S-1617, An Ordinance Amending Certain Sections of the
Personnel Manual of the Village of Oak Brook .........................................................................................
Passed
2. RESOLUTION 2021-AG-PD-RET-R-1924, A Resolution Approving and Authorizing the Execution
of a Retirement Agreement By and Between the Village of Oak Brook and Deputy Chief Jason Cates ...
Passed
B. Hotel and Tourism District 2% Infrastructure Funds Discussion - Windsor Drive ......................................... Discussed
9. ADJOURN TO CLOSED SESSION, For the Purpose of Discussing (1) Minutes of Meetings Lawfully Closed
Under This Act, (2) To Consider Probable Litigation Against or By the Village, Pursuant to 2(C)(21),
2(C)(11), (3) To Consider Collective Negotiating Matters Between the Village and Its Employees or Their
Representatives Pursuant To Section 2(C)(2) Of the Illinois Open Meetings Act Respectively. ............................
7:51 p.m.
10. Reconvened at ......................................................................................................................................................... 9:26 p.m.
11. ADJOURNMENT .................................................................................................................................................. 9:27 p.m.