Minutes - 01/12/2021 - Board of TrusteesVILLAGE OF OAK BROOK MINUTES Page 1 of 6 REGULAR MEETING OF JANUARY 12, 2021
MINUTES OF THE JANUARY 12, 2021
REGULAR MEETING OF THE PRESIDENT AND
BOARD OF TRUSTEES OF THE VILLAGE OF
OAK BROOK APPROVED AS WRITTEN ON
JANUARY 26, 2021
1. CALL TO ORDER
The Regular Meeting of the Village Board of Trustees was called to order by President Gopal Lalmalani
in the Upper Level Conference Room of the Butler Government Center at 7:00 p.m. The Pledge of
Allegiance was given.
2. ROLL CALL
Village Clerk Charlotte Pruss called the roll with the following persons:
PRESENT: President Gopal Lalmalani, Information Technology Director Jim Fox
PRESENT VIA TELECONFERENCE/ZOOM:
Trustees John Baar, Philip Cuevas, Michael Manzo, Moin Saiyed, Edward Tiesenga, Trustee Yusuf
ABSENT: None
IN ATTENDANCE VIA TELECONFERENCE/ZOOM: Village Manager Rick Ginex, Development
Services Director Tony Budzikowski, Golf Manager/Superintendent Sean Creed, Police Chief James
Kruger, Fire Chief Barry Liss, Finance Director Jason Paprocki, Public Works Director Doug Patchin,
Head Librarian Jacob Post and HR Director/Deputy Clerk Kathy Vonachen and Village Attorney
Michael Castaldo Jr.
3. PRESIDENT’S OPENING COMMENTS
President Lalmalani began the meeting by sharing news of the passing of two doctors, Dr. Cyrus Serry
and Dr. Nirmala Arora. Both have been long time residents of the Village and shared information
regarding their professions and legacies. After that, he asked for a moment of silence for the departed
and went on to wish everyone a Happy New year. Thereafter, President Lalmalani shared news
regarding the COVID-19 vaccine roll out and briefly described the current process. He thanked the
residents that have reached out with the concerns of the vaccination distribution and explained that the
safety protocols currently in place will have to be followed even after the administration of the vaccine.
Then, he asked Manager Ginex and Trustee Saiyed to share an update regarding the vaccine
distribution in DuPage County. Furthermore, he announced the retirement of Police Officer Dave
Kolzow and Development Services employee, Gail Polanek, spoke about their careers at the Village and
wished them both luck in their future endeavors. Moreover, President Lalmalani introduced House Bill
163 which was renamed as House Bill 3653 and asked Police Chief Kruger to speak further on the
subject matter. Once Police Chief Kruger finished speaking, President Lalmalani spoke in support of his
comments and proceeded with the meeting.
Manager Ginex shared a brief update regarding the gathered information from DuPage County Health
Department. He provided everyone with the website addresses where anyone can not only look up the
updated progress of the vaccine roll out by county, but also sign up to receive informational updates.
Lastly, he urged all interested to visit the mentioned websites for the most up to date information.
Trustee Saiyed spoke in support of Manager Ginex’s comments and added the information on the
secondary process for the required second doses of the vaccines.
VILLAGE OF OAK BROOK MINUTES Page 2 of 6 REGULAR MEETING OF JANUARY 12, 2021
Police Chief Kruger expressed his concerns with the House Bill 3653, shared several details of what the
Bill entails and the proposed amendments to Police reform. He further urged everyone to contact the
state representatives to encourage action on their behalf to ensure public safety. He also informed
everyone of the actions taken by the Law Enforcement Coalition which was formed with the Illinois
Sheriffs’ Association and the FOP (Fraternal Order of Police). Additionally, Police Chief Kruger
stressed the importance of shutting down these bills explaining the unintended consequences should
these bills pass and go into effect. Lastly, he thanked President Lalmalani for his support on the matter.
4. RESIDENT/VISITOR COMMENTS
None
5. APPROVAL OF MINUTES
A. REGULAR BOARD OF TRUSTEES MEETING OF DECEMBER 08, 2020
Motion by Trustee Yusuf, seconded by Trustee Manzo to approve the Minutes of the Regular Board of
Trustees Meeting of December 08, 2020. VOICE VOTE: Motion carried.
6.
CONSENT AGENDA
All items on the Consent Agenda are considered to be routine in nature and will be enacted in one
motion. There will be no separate discussion of these items unless a Board member so requests, in
which event, the item will be removed from the Consent Agenda and considered as the first item after
approval of the Consent Agenda.
A. Accounts Payable for Period Ending:
December 29, 2020 - $1,056,989.34
January 7, 2021 - $833,384.49
Significant Items included in Above:
1. LEGAL SERVICES:
a) Ottosen, Dinolfo Hasenbalg & Castaldo – November 2020 - $11,132.22
(FY20 YTD - $117,436.98)
b) Lamp Law, LLC. - Legal Services – November 2020 - $3,333.33
c) Lamp Law, LLC. - Legal Services – December 2020 - $3,333.33 (FY20 YTD - $40,348.30)
d) Rathje Woodward, LLC. – November 2020 - $1,125.75 (FY20 YTD - $13,365.64)
TOTAL LEGAL BUDGET FOR 2020 IS $254,000.00
TOTAL LEGAL BILLS PAID FOR 2020 - YTD - $258,126.73
2. Civiltech Engineering – York/Harger Int. & Underpass – Inv.# 3459-05 - $81,413.03
3. Civiltech Engineering – York/Harger Int. & Underpass – Inv.# 3459-07 - $45,299.77
4. Civiltech Engineering – York/Harger Int. & Underpass – Inv.# 3459-09 - $43,287.86
5. K-Five Construction – 19 MFT St. Resurfacing – 16th St. at IL83 - FINAL - $181,943.90
6. Ingstrup Paving Inc. – OB Golf Course Asphalt Paving – Inv. #022754 - $22,470.00
7. DuPage County - PD RMS Software Equipment Update - Inv.#20-PRMS118 - $46,188.97
8. BCBS HMO – Health Care Services – January 2021 - $48,254.28
9. DuPage Water Commission - November 2020 - $244,538.91
10. DuPage Water Commission - December 2020 - $241,238.83
11. IRMA - 2021 Annual Contribution - $276,805.00
12. Paramedic Services of Illinois – Paramedic Services – December 2020 - $60,023.54
B. Approval of Payroll for Pay Period Ending:
VILLAGE OF OAK BROOK MINUTES Page 3 of 6 REGULAR MEETING OF JANUARY 12, 2021
December 12, 2020 - $845,433.09
December 26 , 2020 - $745,081.74
C. Authorization to Seek Bids or Proposals or Negotiate Contracts:
1. East and West Water Tower Painting
2. Open Space Land Acquisition Plan & Development (OSLAD) State Grant Project
3. Golf Commodities for the Village of Oak Brook Golf Course
D. Ordinances & Resolutions
1. RESOLUTION 2021-LY-PG-R-1917, A Resolution Approving the Waiver of Competitive
Bidding and Authorizing the Purchase of Library Books From Authorized Distributors
2. RESOLUTION 2021-SC-GOLF-PG-R-1918, A Resolution Approving the Waiver of
Competitive Bidding and Authorizing the Purchase of Golf Merchandise for Resale
3. RESOLUTION 2021-IT-GIS-AG-R-1919, A Resolution Approving the Waiver of Competitive
Bidding and Authorizing the Extension of an Agreement By and Between the Village of Oak
Brook and Municipal GIS Partners, Inc. to Provide GIS Staffing Services
4. RESOLUTION 2021-IT-PG-EQ-R-1920, A Resolution Approving and Authorizing a Lease
Agreement and Maintenance Agreement By and Between the Village of Oak Brook and Konica
Minolta Business Solutions U.S.A., Inc. for Replacement of Multi-Function Copying Devices
5. RESOLUTION 2021-SC-AG-EX-R-1921, A Resolution Approving and Authorizing the
Execution of a Lease Agreement for the Property Commonly Referred to as 700 Oak Brook
Road, Oak Brook, Illinois 60523 (Sports Core Facility)
6. RESOLUTION 2021-ENG-DESIGN-AG-EX-R-1922, A Resolution Approving and Authorizing
the Execution of an Agreement By and Between the Village of Oak Brook and Burke, LLC for
the Brook Forest Subdivision Phase III Section of the 2021 Water Distribution Improvements
Project
7. RESOLUTION 2021-ENG-DESGN-AG-EX-R-1923, A Resolution Approving and Authorizing
the Execution of an Agreement By and Between the Village of Oak Brook and Burke, LLC
Sports Core Watermain Improvements
8. RESOLUTION 2021-PW-EQ-AG-R-1925, A Resolution Approving and Authorizing the
Financing of Public Works Equipment
9. ORDINANCE 2021-LC-AL-G-1175, An Ordinance Amending Title 4, Chapter 1, Section 8A of
the Village Code of the Village of the Village of Oak Brook, Illinois By Increasing By One to
Thirty-Four the Number of Authorized Class A-1 Liquor Licenses and Increasing By One to
Seventeen the Number of Authorized Class B Liquor Licenses
E. Village of Oak Brook – Monthly Financial Reports November - 2020
VILLAGE OF OAK BROOK MINUTES Page 4 of 6 REGULAR MEETING OF JANUARY 12, 2021
President Lalmalani congratulated Mr. Steven Hartenstein, owner of Lucca Osteria Restaurant, on his
liquor license and the bravery expressed through taking on the risk of opening a restaurant during the
uncertain times of the pandemic. He also asked for a clarification on the location of the restaurant
Mr. Hartenstein thanked the Board for the approval and for allowing him to speak. He also spoke about
the restaurant, shared news of his co-owner and top chef, along with his plans for the type of food that
will be served. Additionally, he shared his short term plans for the restaurant should the pandemic
continue after the opening and elaborated on the location of the restaurants.
Trustee Manzo expressed his contentment for another Italian restaurant opening in the Village and shared
his belief in the success of the business. He also expressed support and appreciation for the owner on
behalf of the Board.
Motion by Trustee Baar, seconded by Trustee Saiyed to the Consent Agenda and authorize
expenditures as presented
ROLL CALL VOTE:
Ayes: 6 – Trustees Baar, Cuevas, Manzo, Saiyed, Tiesenga, and Yusuf
Nays: 0 – None
Abstain: 0 – None
Absent: 0 – None
Motion carried
7. ITEMS REMOVED FROM THE CONSENT AGENDA
None
8. ACTIVE BUSINESS
A. Ordinances & Resolutions
1. ORDINANCE 2021-PL-RR-EX1-S-1617, An Ordinance Amending Certain Sections of
the Personnel Manual of the Village of Oak Brook
Village Manager Ginex presented the Ordinance, gave a brief overview of what the Ordinance entails
while focusing on the increase of personal days from three to four for the non-union employees.
Motion by Trustee Manzo, Seconded by Trustee Tiesenga that the Village Board approves
Ordinance 2021-PL-RR-EX1-S-1617, An Ordinance Amending Certain Sections of the Personnel
Manual of the Village of Oak Brook
ROLL CALL VOTE:
Ayes: 6 – Trustees Baar, Cuevas, Manzo, Saiyed, Tiesenga, and Yusuf
Nays: 0 – None
Abstain: 0 – None
Absent: 0 – None
Motion carried
ACTIVE BUSINESS
A. Ordinances & Resolutions
2. RESOLUTION 2021-AG-PD-RET-R-1924, A Resolution Approving and Authorizing
the Execution of a Retirement Agreement By and Between the Village of Oak Brook
and Deputy Chief Jason Cates
VILLAGE OF OAK BROOK MINUTES Page 5 of 6 REGULAR MEETING OF JANUARY 12, 2021
President Lalmalani asked Trustee Saiyed to present the Resolution 2021-AG-PD-RET-R-1924, a
Resolution to approve and authorize the execution of a retirement agreement with Deputy Chief Jason
Cates. He also expressed his gratitude to Deputy Chief Cates for supporting the Village.
Trustee Saiyed presented the Resolution, shared some background regarding the chain of command, the
financial benefits for the Village as a result of this decision by Deputy Chief Cates and the approval
from the Board. Furthermore, Trustee Saiyed wished Deputy Chief Cates the best of luck and stating
that he will be greatly missed.
Police Chief Kruger expressed his disappointment in the loss of a reliable, organized and tremendous
colleague and wished him the best of luck on the next chapter of his career. In addition, Police Chief
Kruger shared his content with the overall outcome for the Village.
Trustee Baar spoke in agreement with Trustee Saiyed’s comments regarding the financial aspects of this
decision. He also shared his thoughts regarding the loss of an experienced and commendable officer for
the Village, and acknowledged the great opportunity this retirement is for Deputy Chief Cates.
Trustee Yusuf spoke about Deputy Chief Cates and his personal experience with him over the years. He
shared a little bit of Deputy Chief Cates’s background and his discontent with the loss of a talented
individual. Lastly, Trustee Yusuf wished Deputy Chief Cates an enjoyable and pleasant retirement.
Motion by Trustee Saiyed, Seconded by Trustee Manzo that the Village Board approves
Resolution 2021-AG-PD-RET-R-1924, a Resolution approving and authorizing the execution of a
retirement agreement by and between the Village of Oak Brook and Deputy Chief Jason Cates.
ROLL CALL VOTE:
Ayes: 6 – Trustees Baar, Cuevas, Manzo, Saiyed, Tiesenga, and Yusuf
Nays: 0 – None
Abstain: 0 – None
Absent: 0 – None
Motion carried
ACTIVE BUSINESS
B. Hotel and Tourism District 2% Infrastructure Funds Discussion - Windsor Drive
President Lalmalani asked Trustee Saiyed to begin the discussion.
Trustee Saiyed shared a brief introduction and a current financial situation of the Village as it relates to
the Windsor Drive project and the Hotel/Motel Fund. He also shared his opinion and further spoke in
support of the decision to disburse the funds accordingly from the Hotel/Motel fund for this project.
Trustee Tiesenga spoke in agreement with Trustee Saiyed’s comments and further shared his thoughts
regarding the use of the funds from the Hotel/Motel Fund. He further spoke in support of making the
decision to use the said funds for the infrastructure project while expressing his thoughts toward the
decision and timing of the Tollway Authority to execute such project.
Trustee Baar spoke in agreement with Trustees Saiyed and Tiesenga expressing complaints and
concerns that have been received from the businesses in the area of the bridge. He also shared his
support for the use of funds from the Hotel/Motel Fund for the Windsor Bridge Widening project.
VILLAGE OF OAK BROOK MINUTES Page 6 of 6 REGULAR MEETING OF JANUARY 12, 2021
Trustee Manzo spoke in agreement with Trustee Tiesenga’s comments, expressed his thoughts regarding
the removal of any restrictions on the use of the Hotel/Motel Fund in the future, and urged the Board to
further discuss such option.
Trustee Yusuf shared a brief description of the background of the discussed situation. He further
expressed his opinions regarding the project itself along with the timing, and expressed his support for
the use of funds from the Hotel/Motel Fund for this project.
President Lalmalani asked Village Attorney Castaldo about the next steps in the process of getting a
discussed option officially approved.
Village Attorney Castaldo spoke in agreement with President Lalmalani’s speculation on the matter and
further advised that the expansion of use of such funds outside of this project will need to be discussed
at another meeting.
9. ADJOURN TO CLOSED SESSION, For the Purpose of Discussing (1) Minutes of Meetings Lawfully
Closed Under This Act, (2) To Consider Probable Litigation Against or By the Village, Pursuant to
2(C)(21), 2(C)(11), (3) To Consider Collective Negotiating Matters Between the Village and Its
Employees or Their Representatives Pursuant To Section 2(C)(2) Of the Illinois Open Meetings Act
Respectively.
Motion by Trustee Manzo, seconded by Trustee Saiyed to adjourn to a Closed Session at 7:51 p.m.
ROLL CALL VOTE:
Ayes: 6 – Trustees Baar, Cuevas, Manzo, Saiyed, Tiesenga, and Yusuf
Nays: 0 – None
Abstain: 0 – None
Absent: 0 – None
Motion carried.
Information Technology Director Fox announced the ending of the recording of the Regular Board of
Trustees open meeting and that the recording will resume once the Closed Session ends and the Regular
Board of Trustees meeting reconvenes.
10. Reconvened at 9:26 p.m.
11. ADJOURNMENT
Motion by Trustee Tiesenga seconded by Trustee Manzo to adjourn the Regular Meeting of the
Board of Trustees at 9:27 p.m. VOICE VOTE: Motion carried.
ATTEST:
/s/Charlotte K. Pruss
Charlotte K. Pruss
Village Clerk