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R-1927 - 01/26/2021 - AGREEMENTS - Resolutions ITEM 9.13.1 BOARD OF TRUSTEES MEETING VILLAGE o►: SAMUEL E. DEAN BOARD ROOM OAK BRK BUTLER GOVERNMENT CENTER 1200 OAK BROOK ROAD OAK BROOK, ILLINOIS 630-368-5000 AGENDA ITEM Regular Board of Trustees Meeting January 26, 2021 SUBJECT: License Agreement - Oak Brook Polo 2021 FROM: Riccardo F. Ginex, Village Manager BUDGET SOURCE/BUDGET IMPACT: $25,000 RECOMMENDED MOTION: Motion to Approve Resolution—R-2021- POLO-AGR-1927, a Resolution Approving a License Agreement Between the Village of Oak Brook and Pineoak Partners, LLC for the 2021 Polo Season. Background/History: The Village staff is recommending renewing our License Agreement with Mr. James Drury and Pineoak Partners, LLC, granting limited use of the name "Oak Brook Polo Club"for 2021 and setting forth the terms on how this season will be run. This agreement has been updated to show the new dates for the season. Recommendation Staff recommends that the Village Board approve the resolution and the agreement. BOT AGENDA Page 1 1�6 THE VILLAGE OF OAK BROOK COOK AND DUPAGE COUNTIES, ILLINOIS RESOLUTION 2021 -POLO-AG-R-1927 A RESOLUTION AUTHORIZING THE EXECUTION OF A LICENSE AGREEMENT BY THE VILLAGE OF OAK BROOK WITH PINEOAK PARTNERS LLC RELATING TO THE 2021 POLO SEASON GOPAL G. LALMALANI, Village President CHARLOTTE K. PRUSS, Village Clerk JOHN BAAR PHILIP CUEVAS MICHAEL MANZO MOIN SAWED EDWARD TIESENGA ASIF YUSUF Village Board Published in pamphlet form by authority of the President and the Board of Trustees of the Village of Oak Brook on this the 26th day of January, 2021 RESOLUTION 2021-POLO-AG-R-1927 A RESOLUTION AUTHORIZING THE EXECUTION OF A LICENSE AGREEMENT BY THE VILLAGE OF OAK BROOK WITH PINEOAK PARTNERS LLC RELATING TO THE 2021 POLO SEASON WHEREAS,the Village of Oak Brook,Illinois,("Village")has sponsored polo matches for many years;and WHEREAS,many citizens of the community look forward to attending these polo matches;and WHEREAS,during many previous years,the Village has conducted these polo matches under its own operations;and WHEREAS,Pineoak Partners LLC has asked the Village to join it in a License Agreement which will contain the terms and conditions under which Pineoak will operate the 2021 polo season;and WHEREAS,the parties have negotiated a License Agreement under which the Village will make certain payments to Pineoak, but beyond those payments, Pineoak will have full responsibility for the operation of the 2020 season;and WHEREAS,a part of the License Agreement allows Pineoak to make certain uses of the Oak Brook Tennis Club name and symbols which are owned by the Village of Oak Brook;and WHEREAS,the use of such intellectual property is broadly described in the License Agreement which contains the ability of the Village,if required,to restrict certain such uses;and WHEREAS,the parties are hopeful that the 2021 polo season will be both an athletic success and a financial success for Pineoak, in which case the parties will discuss an extension of this License Agreement which is limited to the 2021 season. NOW THEREFORE,BE IT RESOLVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF OAK BROOK,DU PAGE AND COOK COUNTIES,ILLINOIS as follows: Section 1: The preambles to this Resolution are made a part of the Resolution expressing the intent of the Village Board. Section 2: The Village President and the Village Clerk are authorized to execute a License Agreement with Pineoak Partners LLC relating to the polo season for 2021 which will be conducted at Polo Field 1 and in substantial accordance with the terms and conditions of that Agreement,which is attached hereto and made a part of this Resolution. Section 3: This Resolution shall take effect upon its passage and approval and the President and Clerk shall sign the License Agreement when they are satisfied that it is in a form approved by the Village Manager and the Village Attorney. [SIGNATURE PAGE FOLLOWS] Resolution 2021-POLO-AG-R-1927 Authorizing the Execution of a License Agreement with Pineoak Partners LLC relating to the 2021 Polo Season Page 2 of 3 APPROVED THIS 26th day of January,2021 7 Gopal G.Lalrnalani Village President PASSED THIS 26th day of January 2021 Ayes: Trustees Baar,Cuevas,Manzo,Saiyed,Tiesenga,and Yusuf, Nays: None Absent: None CF OqO ATTEST: 7 "4 ©1 Charlotte K.Pruss y� Village Clerk �UNT 2 Resolution 2021-POLO-AG-R-1927 Authorizing the Execution of a License Agreement with Pinecak Partners LLC relating to the 2021 Polo Season Page 3 of 3 EXHIBIT A LICENSE AGREEMENT 3