Minutes - 01/26/2021 - Board of TrusteesVILLAGE OF OAK BROOK MINUTES Page 1 of 7 REGULAR MEETING OF JANUARY 26, 2021
MINUTES OF THE JANUARY 26, 2021
REGULAR MEETING OF THE PRESIDENT AND
BOARD OF TRUSTEES OF THE VILLAGE OF
OAK BROOK APPROVED AS WRITTEN ON
FEBRUARY 09, 2021
1. CALL TO ORDER
The Regular Meeting of the Village Board of Trustees was called to order by President Gopal Lalmalani
in the Upper Level Conference Room of the Butler Government Center at 7:00 p.m. The Pledge of
Allegiance was given.
2. ROLL CALL
Village Clerk Charlotte Pruss called the roll with the following persons:
PRESENT: President Gopal Lalmalani, Information Technology Director Jim Fox
PRESENT VIA TELECONFERENCE/ZOOM:
Trustees John Baar, Philip Cuevas, Michael Manzo, Moin Saiyed, Edward Tiesenga, Trustee Yusuf
ABSENT: None
IN ATTENDANCE VIA TELECONFERENCE/ZOOM: Village Manager Rick Ginex, Development
Services Director Tony Budzikowski, Golf Manager/Superintendent Sean Creed, Police Chief James
Kruger, Fire Chief Barry Liss, Finance Director Jason Paprocki, Public Works Director Doug Patchin,
Head Librarian Jacob Post and HR Director/Deputy Clerk Kathy Vonachen and Village Attorney
Michael Castaldo Jr.
3. PRESIDENT’S OPENING COMMENTS
President Lalmalani began the meeting by removing Item 6.A.I from the Consent Agenda, went on to
share the news of the passing of a Village Customer Service Representative, Patricia Finaldi, spoke a
little bit about her 22 years at the Village and asked everyone to keep her and her family in thoughts and
prayers. Next, he announced the latest news from the Illinois Department of Public Health regarding the
new guideline schedule for Region 8, the vaccination roll out schedule and urged everyone to register on
the DuPage County Health Department website. Furthermore, President Lalmalani shared some
information regarding other places that are offering the vaccine and encouraged everyone to try more
than one place at a time to gather information on the availability. Lastly, he spoke about last week’s
retirement celebration for Deputy Chief Jason Cates, thanked him for his dedicated service to the
Village and announced the upcoming Blood Drive hosted by the Oak Brook’s Police Department.
4. RESIDENT/VISITOR COMMENTS
None
5. APPROVAL OF MINUTES
A. REGULAR BOARD OF TRUSTEES MEETING OF JANUARY 26, 2021
Motion by Trustee Cuevas, seconded by Trustee Manzo to approve the Minutes of the Regular Board of
Trustees Meeting of January 26, 2021. VOICE VOTE: Motion carried.
6.
CONSENT AGENDA
All items on the Consent Agenda are considered to be routine in nature and will be enacted in one
motion. There will be no separate discussion of these items unless a Board member so requests, in
VILLAGE OF OAK BROOK MINUTES Page 2 of 7 REGULAR MEETING OF JANUARY 26, 2021
which event, the item will be removed from the Consent Agenda and considered as the first item after
approval of the Consent Agenda.
A. Accounts Payable for Period Ending: January 21, 2021 - $1,317,685.01
Significant Items included in Above:
1. LEGAL SERVICES:
a) Clark, Baird, Smith, LLP. – December 2020 – $12,095.00 (FY20 YTD - $93,048.81
a) Ottosen, Dinolfo Hasenbalg & Castaldo – November 2020 - $11,832.69
b) (FY20 YTD - $129,269.67)
c) Rathje Woodward, LLC. – December 2020 - $25,854.13 (FY20 YTD - $39,219.77)
TOTAL LEGAL BUDGET FOR 2020 IS $254,000.00
TOTAL LEGAL BILLS PAID FOR 2020 - YTD - $308,157.05
2. Burke, LLC. – Brook Forest Waster Main Improv. – Phase 2 – Pay Request #3 - $443,755.07
3. St. Paul Fire & Marine Insurance Company – TIF Note Interest & Principal - $114,130.00
4. Mary Riordan – TIF Note Interest & Principal - $45,650.00
5. 1311, LLC – TIF Note Interest & Principal - $45,650.00
6. Paramedic Services of Illinois – Paramedic Services – January 2021 - Inv.#7022 - $59,004.00
7. Du-Comm – Quarterly Shares – (Feb. 2021 - Apr. 2021) - Inv.# 17475 – Fire Department -
$33,871.25
8. Du-Comm – Quarterly Shares – (Feb. 2021 - Apr. 2021) - Inv.# 17476 – Police Department -
$116,641.00
9. DCVB-Co-Op Advertising – November - December 2020 – Inv.# 4865 - $60,776.00
TOTAL DUPAGE CONVENTION & VISITORS BUREAU BUDGET FOR 2020 - $516,040.00
TOTAL PAID FOR 2020 - $293,205.33
B. Approval of Payroll for Pay Period Ending: January 09, 2021 - $853,550.78
C. Authorization to Seek Bids or Proposals or Negotiate Contracts:
1. Tree Maintenance Services
D. Development Services Referrals
1. GW Oak Brook Owner, LLC – 1717 22nd Street – Final Subdivision Plat
E. Ordinances & Resolutions
1. ORDINANCE 2021-PL-RR-EX1-S-1618, An Ordinance Amending Certain Sections of the
Personnel Manual of the Village of Oak Brook
2. RESOLUTIONS 2021-PW-SC-TREE-R-1928, A Resolution Waiving Competitive Bidding And
Authorizing the Execution of a Contract Between the Village of Oak Brook and Homer Tree
Care, Inc. in Relation to the Removal of Buckthorn, Ash Trees, and Other Dead Trees Along the
Sports Core Property
F. Village of Oak Brook – Monthly Financial Reports November - 2020
G. Sports Core Loan
H. Underground Facilities Location and Marking of Village Owned Utilities
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I. Proclamation – Yoga for Health, Health for Humanity
Motion by Trustee Baar, seconded by Trustee Manzo to the Consent Agenda with the exception of
Items 6.A.9, 6.G and 6.I and authorize expenditures as presented
ROLL CALL VOTE:
Ayes: 6 – Trustees Baar, Cuevas, Manzo, Saiyed, Tiesenga, and Yusuf
Nays: 0 – None
Abstain: 0 – None
Absent: 0 – None
Motion carried
7. ITEMS REMOVED FROM THE CONSENT AGENDA
Item 6.A.9 - DCVB-Co-Op Advertising – November - December 2020 – Inv.# 4865 - $60,776.00
Trustee Manzo asked Manager Ginex to clarify the requested payment amount.
Manager Ginex clarified the amount in question adding information regarding discussions that took
place with Point B about future advertising expenses.
Motion by Trustee Manzo, Seconded by Trustee Baar that the Village Board approves and
authorizes the expenditure for - DCVB-Co-Op Advertising – November - December 2020 – Inv.#
4865 - $60,776.00 as presented
ROLL CALL VOTE:
Ayes: 5 – Trustees Baar, Cuevas, Manzo, Saiyed, and Yusuf
Nays: 1 – Trustee Tiesenga
Abstain: 0 – None
Absent: 0 – None
Motion carried
Item 6.G - Sports Core Loan
Trustee Saiyed shared a screenshot of a list of gains and losses for the Pool/Tennis Clubhouse and
transfers from the General Fund spanning over a 9-year period. He explained his views and opinions
regarding the matter and further discussion ensued.
Trustee Manzo spoke regarding a discussion that took place at the latest Sports Core Advisory
Committee meeting at which several Board members were present. He also shared his hopes for
continued discussions in the future in order to completely resolve the matter of finances. He also asked
about the sales tax associated with room rentals.
Trustee Tiesenga thanked the Sports Core Advisory Committee for divulging some surprising news
regarding the catering company the Village has been using over the last several years. Moreover, he
shared Village’s actions to resolve the matter and thanked the Village’s staff for continued vigilance
regarding the financial complexities such as this one.
President Lalmalani reiterated comments made by the Trustees and expressed his opinions regarding the
subject matter.
Village Manager Ginex explained the expectations that will result from the proposed amendments and
addressed Trustee Manzo’s question regarding the sales tax.
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Finance Director Paprocki explained that the rental fees are not taxable.
Motion by Trustee Saiyed, Seconded by Trustee Manzo that the Village Board authorizes loans of
up to $250,000 from the General Corporate Fund to the Sports Core Fund for operating cash
purposes in 2021.
ROLL CALL VOTE:
Ayes: 6 – Trustees Baar, Cuevas, Manzo, Saiyed, Tiesenga, and Yusuf
Nays: 0 – None
Abstain: 0 – None
Absent: 0 – None
Motion carried
Item 6.I - Proclamation – Yoga for Health, Health for Humanity
Removed by President Lalmalani at the beginning of meeting. This item was not discussed or
voted on.
8. UNFINISHED BUSINESS
A. Ordinances & Resolutions
1. RESOLUTION 2021-HTL/MTL-FUND-R-1926, A Resolution Authorizing Certain
Expenditures to be Allocated and Paid from the Hotel & Tourism Fund for the North
Windsor Drive Widening and Beautification Improvements Project
Motion by Trustee Saiyed, Seconded by Trustee Manzo that the Village Board approves Resolution
2021-HTL/MTL-FUND-R-1926, A Resolution Authorizing Certain Expenditures to be Allocated
and Paid from the Hotel & Tourism Fund for the North Windsor Drive Widening and
Beautification Improvements Project
ROLL CALL VOTE:
Ayes: 6 – Trustees Baar, Cuevas, Manzo, Saiyed, Tiesenga, and Yusuf
Nays: 0 – None
Abstain: 0 – None
Absent: 0 – None
Motion carried
9. ACTIVE BUSINESS
A. Confirmation of Appointments
1. Library Commission – Dr. Paul Jones
Motion by Trustee Saiyed, Seconded by Trustee Manzo that the Village Board approves President
Lalmalani’s recommendation to appoint Dr. Paul Jones to the Oak Brook Library Commission to
a 3-year term to expire May, 2023
ROLL CALL VOTE:
Ayes: 6 – Trustees Baar, Cuevas, Manzo, Saiyed, Tiesenga, and Yusuf
Nays: 0 – None
Abstain: 0 – None
Absent: 0 – None
Motion carried
ACTIVE BUSINESS
A. Confirmation of Appointment
2. Sports Core Advisory Committee – Christy Dolan
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Motion by Trustee Baar, Seconded by Trustee Manzo that the Village Board approves President
Lalmalani’s recommendation to appoint Christy Dolan to serve a 3-year term to expire
November, 2023
ROLL CALL VOTE:
Ayes: 6 – Trustees Baar, Cuevas, Manzo, Saiyed, Tiesenga, and Yusuf
Nays: 0 – None
Abstain: 0 – None
Absent: 0 – None
Motion carried
9. ACTIVE BUSINESS
B. Ordinances & Resolutions
1. RESOLUTION 2021-POLO-AG-R-1927, A Resolution Authorizing the Execution of a
License Agreement By the Village of Oak Brook with Pineoak Partners, LLC Relating
to the 2021 Polo Season
Trustee Tiesenga shared his thoughts and opinions regarding the agreement.
Motion by Trustee Tiesenga, Seconded by Trustee Manzo that the Village Board approves
Resolution Authorizing the Execution of a License Agreement By the Village of Oak Brook with
Pineoak Partners, LLC Relating to the 2021 Polo Season
ROLL CALL VOTE:
Ayes: 6 – Trustees Baar, Cuevas, Manzo, Saiyed, Tiesenga, and Yusuf
Nays: 0 – None
Abstain: 0 – None
Absent: 0 – None
Motion carried
ACTIVE BUSINESS
C. Fogo de Chao, 1205 22nd Street – Architectural Plan Review
President Lalmalani welcomed guests and speakers for the restaurant architectural review and asked
about plans for grand opening.
Development Services Director Budzikowski gave a brief synopsis of the plan development process for
this particular project.
Attorney Peter Friedman introduced himself, shared his contentment with the project development and
its process of approval by the Village. He also mentioned several different representatives associated
with various aspects of the project that are also present at this meeting.
Mr. Joe Abbruzese of Fogo de Chao, thanked Development Services Director Budzikowski and the
Board for correctly pronouncing the restaurant’s name. Shared a brief historical overview of the culture
behind the restaurant and the food that will be served. He further elaborated on the authenticity,
affordability, approachability and lastly the unique beautiful design of the building. He also addressed
Trustee Yusuf’s inquiry regarding vegetarian options on the menu and shared plans for grand opening
that President Lalmalani asked about.
Trustee Baar shared his excitement for this exquisite restaurant coming to the Village of Oak Brook.
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Trustee Manzo spoke in agreement with Trustee Baar’s comments adding his thoughts regarding the
financial stability of Hines, the International Real Estate Investment, Development and Management
Firm.
Trustee Tiesenga asked about the exhibits within the conceptual drawings presented to the Board.
Development Services Director Budzikowski clarified that the original exhibits Trustee Tiesenga is
inquiring about were provided with the intent to provide a conceptual idea of the quality of the design.
Trustee Yusuf welcomed the new establishment to the business community in the Village, thanked the
owner for choosing to open in the Village and further expressed his content and excitement. He also
wished the business much success and asked about vegetarian options.
Motion by Trustee Manzo, Seconded by Trustee Baar that the Village Board authorizes the
approval of the Fogo de Chao architectural plans in accordance with the planned development
regulations approved by Ordinance S-1568 for Oak Brook Commons.
ROLL CALL VOTE:
Ayes: 6 – Trustees Baar, Cuevas, Manzo, Saiyed, Tiesenga, and Yusuf
Nays: 0 – None
Abstain: 0 – None
Absent: 0 – None
Motion carried
ACTIVE BUSINESS
D. Oakbrook Center, LLC, 1300 22nd Street – Oakbrook Center RH Assessment Plat to Create a
1.0-Acre Lot
Trustee Yusuf shared his concerns with the FAR calculations.
Trustee Manzo reiterated Trustee Yusuf’s concerns and urged that the matter of FAR calculations be
clearly reflected in the Resolution.
Development Services Director Budzikowski addressed and explained Trustee concerns and reassured
the Board that the Department is keeping a close eye on the requirements.
Ms. Danielle Casselli of Oakbrook Commons wished everyone a Happy New Year, shared her thoughts
and feelings regarding Gail Polanek’s retirement and spoke in agreement with the Trustee comments as
well as Development Services Director Budzikowski’s comments, reiterating that the lines drawn are
strictly for tax purposes. She also reassured the Board that the staff members she has worked with over
the years always ensure that the proper and strict requirements are followed in accordance with the
Village’s Ordinance.
President Lalmalani informed everyone of Ryan Moore’s of Brookfield properties presence and asked
Village Attorney Castaldo to ensure that the documents are properly drafted.
Village Attorney Castaldo reassured President Lalmalani and the Trustees that he will work with
Development Services Director Budzikowski to ensure the documents are prepared accordingly and the
points of concern are clearly drafted into the Resolution.
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Trustee Tiesenga reiterated concerns made by the other Trustees and asked if a friendly amendment can
be made in order to protect the best interests of the Village.
Motion by Trustee Manzo, Seconded by Trustee Saiyed that the Village Board concurs and
approves the Oakbrook Center RH Assessment Plat to create a 1.0-acre lot for Restoration
Hardware and authorizes the Village Attorney to prepare the necessary Resolution
ROLL CALL VOTE:
Ayes: 6 – Trustees Baar, Cuevas, Manzo, Saiyed, Tiesenga, and Yusuf
Nays: 0 – None
Abstain: 0 – None
Absent: 0 – None
Motion carried
10. ADJOURNMENT
Motion by Trustee Cuevas seconded, by Trustee Manzo to adjourn the Regular Meeting of the
Board of Trustees at 7:47 p.m. VOICE VOTE: Motion carried.
ATTEST:
/s/Charlotte K. Pruss
Charlotte K. Pruss
Village Clerk