Minutes - 02/23/2021 - Board of TrusteesVILLAGE OF OAK BROOK MINUTES Page 1 of 6 REGULAR MEETING OF FEBRUARY 23, 2021
MINUTES OF THE FEBRUARY 23, 2021
REGULAR MEETING OF THE PRESIDENT AND
BOARD OF TRUSTEES OF THE VILLAGE OF
OAK BROOK APPROVED AS WRITTEN ON
MARCH 09, 2021
1. CALL TO ORDER
The Regular Meeting of the Village Board of Trustees was called to order by President Gopal Lalmalani
in the Upper Level Conference Room of the Butler Government Center at 7:00 p.m. The Pledge of
Allegiance was given.
2. ROLL CALL
Village Clerk Charlotte Pruss called the roll with the following persons:
PRESENT: President Gopal Lalmalani, Information Technology Director Jim Fox
PRESENT VIA TELECONFERENCE/ZOOM:
Trustees John Baar, Philip Cuevas, Michael Manzo, Moin Saiyed, Edward Tiesenga, Trustee Yusuf
ABSENT: None
IN ATTENDANCE VIA TELECONFERENCE/ZOOM: Village Manager Rick Ginex, Development
Services Director Tony Budzikowski, Golf Manager/Superintendent Sean Creed, Police Chief James
Kruger, Fire Chief Barry Liss, Finance Director Jason Paprocki, Public Works Director Doug Patchin,
Head Librarian Jacob Post and HR Director/Deputy Clerk Kathy Vonachen and Village Attorney
Michael Castaldo Jr.
3. PRESIDENT’S OPENING COMMENTS
President Lalmalani spoke about the victims of COVID-19, asked for a moment of silence, and shared
updates on the vaccine distribution. Next, he recognized and thanked the Public Works Department for
their commendable job of keeping the streets drivable during the recent heavy snowfall. After that,
President Lalmalani spoke about the newly signed Police Reform Bill 3653 by Governor Pritzker and
asked IT Director Fox to play a segment from Channel 7 News depicting Police Chief Kruger speaking
out about the Bill. Furthermore, he asked Police Chief Kruger to speak on the matter and thanked him for
sharing his thoughts and insights with everyone.
Police Chief Kruger spoke regarding the unfortunate circumstances and comments surrounding the
signing of Bill 3653. He also shared his hopes for continuous and future amendments to the Bill, the way
Police conducts business, and clarified any rumors that support defunding of Police. Moreover, he
ensured the willingness to change by working with the State Attorney’s Association to provide a safe
working environment for the officers and ensure community safety.
Trustee Yusuf expressed his discontent with process in which Bill 3653 passed and shared his hopes for
future amendments to the verbiage of the Bill.
4. RESIDENT/VISITOR COMMENTS
Resident Naveen Jain thanked the Village Board for allowing him and Denise Tennison to speak on
behalf of the Trinity Lakes Homeowners Association Board and introduced Ms. Tennison. He also spoke
about the crime statistics in the neighborhood, the urgency for consideration of adding a gated entrance,
and the affordability concerns of such luxury as it pertains to the Village property.
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Resident Denise Tennison, spoke about the most recent crime sprees within the area of Trinity Lakes and
shared further concerns on behalf of the residents of that area. Additionally, she shared her thoughts and
suggestions as to solving the problem including an incentive for the Village by re-contracting the
subdivision for snow removal services in that subdivision.
President Lalmalani thanked Mr. Jain and Ms. Tennison for their comments and reminded everyone that
further discussion on the matter will ensue at the Homeowners Association meeting on Saturday,
February 27, 2021. Later in the meeting, he welcomed the General Manager of First Watch, Vince
D’Agostino, and congratulated him on moving to Oak Brook. After that, President Lalmalani asked if
anyone from Life Café, Lounge, and Bistro is present, welcomed Attorney Danielle Cassel, and asked
Trustee Tiesenga to share his thoughts and opinions regarding the opening of the new facility.
Danielle Cassel, Attorney for Life Café, Lounge, and Bistro shared her excitement for the opening of the
Life Café on behalf of all involved. Next, she thanked Village Manager Ginex, HR Director/Deputy Clerk
Vonachen, Development Services Director Budzikowski, and Village Planner Von Drasek for their hard
work dedication, and the highest quality of service to help this project come to fruition.
Trustee Tiesenga shared his thoughts on the location of the new facility. He also shared his knowledge
regarding the glass contract and welcomed everyone to the Village.
5. APPROVAL OF MINUTES
A. REGULAR BOARD OF TRUSTEES MEETING OF FEBRUARY 09, 2021
Motion by Trustee Baar, seconded by Trustee Manzo to approve the Minutes of the Regular Board of
Trustees Meeting of February 09, 2021. VOICE VOTE: Motion carried.
APPROVAL OF MINUTES
B. REGULAR CLOSED BOARD OF TRUSTEES MEETING OF JANUARY 12, 2021
Motion by Trustee Baar, seconded by Trustee Yusuf to approve the Minutes of the Regular Board of
Trustees Meeting of January 12, 2021. VOICE VOTE: Motion carried.
APPROVAL OF MINUTES
C. SPECIAL CLOSED BOARD OF TRUSTEES MEETING OF JANUARY 20, 2021
Motion by Trustee Baar, seconded by Trustee Manzo to approve the Minutes of the Regular Board of
Trustees Meeting of January 20, 2021. VOICE VOTE: Motion carried.
6.
CONSENT AGENDA
All items on the Consent Agenda are considered to be routine in nature and will be enacted in one motion.
There will be no separate discussion of these items unless a Board member so requests, in which event,
the item will be removed from the Consent Agenda and considered as the first item after approval of the
Consent Agenda.
A. Accounts Payable for Period Ending: February 18, 2021 - $870,244.81
Significant Items included in Above:
1. LEGAL SERVICES:
a) Clark, Baird, Smith, LLP. – January 2021 – $10,536.00 (FY21 YTD - $10,536.00)
b) Ottosen, Dinolfo Hasenbalg & Castaldo – January 2021 - $10,500.00 (FY21 YTD - $10,500.00)
c) Lamp Law, LLC. - Legal Services – January 2021 - $3,333.33 (FY21 YTD - $3,333.33)
d) Rathje Woodward, LLC. – January 2021 - $969.89 (FY21 YTD - $969.89)
TOTAL LEGAL BUDGET FOR 2021 IS $245,000.00
TOTAL LEGAL BILLS PAID FOR 2021 - YTD - $29,223.22
VILLAGE OF OAK BROOK MINUTES Page 3 of 6 REGULAR MEETING OF FEBRUARY 23, 2021
2. Burke, LLC. – Sports Core Water Main Improvements – Pay Request #1 - $166,800.80
3. Mid-America Pool Renovation Inc. - Oak Brook B&T – Pay Request #6 - $57,191.00
4. Pineoak Partners, LLC. - Extension of Polo License Agreement - $25,000
5. Trotter & Associates, Inc. – Water - SCADA & Operations Rehab – Pay Request #1 - $69,048.00
6. Zoll Medical – Fire Department Monitor/Defibrillator – Inv.#3209818 - $30,742.22
7. DuPage Water Commission – January 2021 - $259,846.51
B. Approval of Payroll for Pay Period Ending: February 06, 2021 - $777,774.85
C. Ordinances & Resolutions
1. ORDINANCE 2021-LC-AL-G-1176, An Ordinance Amending Title 4, Chapter 1, Section 8A of
the Village Code of the Village of Oak Brook, Illinois by Increasing by One to Thirty-Five the
Number of Authorized Class A-1 Liquor Licenses (First Watch)
2. ORDINANCE 2021-LC-AL-G-1177, An Ordinance Amending Title 4, Chapter 1, Section 8A of
the Village Code of the Village of Oak Brook, Illinois by Increasing by One to Thirty-Six the
Number of Authorized Class A-1 Liquor Licenses (Life Time Oak Brook)
3. RESOLUTION 2021-SC-GLF-PG-R-1933, A Resolution Authorizing the Purchase of Golf
Commodities for the Oak Brook Golf Course
D. Village of Oak Brook – Monthly Financial Reports January - 2021
Motion by Trustee Yusuf, seconded by Trustee Manzo to the Consent Agenda with the exception of
Item 6.B - Approval of Payroll for Pay Period Ending: February 06, 2021 - $777,774.85, and authorize
expenditures as presented.
ROLL CALL VOTE:
Ayes: 6 – Trustees Baar, Cuevas, Manzo, Saiyed, Tiesenga, and Yusuf
Nays: 0 – None
Abstain: 0 – None
Absent: 0 – None
Motion carried
7. ITEMS REMOVED FROM THE CONSENT AGENDA
Item 6.B - Approval of Payroll for Pay Period Ending: February 06, 2021 - $777,774.85.
Trustee Tiesenga explained his thoughts regarding the layout of the Payroll sheet in the Trustee Packet,
asked for the disclosure of the sheet in the Agenda Packet presented to the public. Moreover, he asked that
the formatting be changed to satisfy the needs and requests of the Board in order to dismantle any false
beliefs pertaining to defunding of the Police Department. Lastly, Trustee Tiesenga announced the Citizens
Pension Academy program that he is hosting and shared information on how to join.
Trustee Manzo spoke in agreement with all of Trustee Tiesenga’s comments. He also commended Trustee
Tiesenga for taking the initiative to operate the Citizens Pension Academy in order to educate the
residents on the pension issues. Thereafter, Trustee Manzo shared his thoughts regarding the current
Pension Plan and the Village’s obligations towards it.
Trustee Saiyed spoke in agreement and support of Trustee Tiesenga’s comments and the idea of Citizens
Academy. He further shared his thoughts regarding the rumors of defunding the Police.
VILLAGE OF OAK BROOK MINUTES Page 4 of 6 REGULAR MEETING OF FEBRUARY 23, 2021
Trustee Yusuf reiterated previous comments made by the Trustees, explained his thoughts regarding the
causes of the current pension dilemma and further shared his thoughts regarding pension reform.
Motion by Trustee Tiesenga, Seconded by Trustee Manzo that the Village Board discusses and
authorizes the expenditure of Item 6.B - Approval of Payroll for Pay Period Ending: February 06,
2021 - $777,774.85.
ROLL CALL VOTE:
Ayes: 6 – Trustees Baar, Cuevas, Manzo, Saiyed, Tiesenga and Yusuf
Nays: 0 – None
Abstain: 0 – None
Absent: 0 – None
Motion carried
8. ACTIVE BUSINESS
A. Confirmation of Appointments
1. Hotel Convention & Visitors Bureau – General Managers Neville Campbell, Doubletree Hotel,
Kathryn Dwyer, Marriott Oak Brook, Lee Hoener, The Drake Oak Brook, Dick Turner,
LeMeridien, Melanie Bradshaw, Residence Inn, Nicole Patterson, Hyatt House Hotel, and
Robert Brand, Hyatt Lodge, and Tim Geiges, Oakbrook Center, David Carlin, Greater Oak
Brook Chamber of Commerce and residents Mort Kouklan and Iftikharul Abbasy to the Hotel
Convention and Visitors Committee.
Motion by Trustee Yusuf, Seconded by Trustee Saiyed that the Village Board confirms the
appointments of the Hotel Convention & Visitors Bureau.
ROLL CALL VOTE:
Ayes: 6 – Trustees Baar, Cuevas, Manzo, Saiyed, Tiesenga and Yusuf
Nays: 0 – None
Abstain: 0 – None
Absent: 0 – None
Motion carried
ACTIVE BUSINESS
B. Ordinances & Resolutions
1. RESOLUTION 2021-MRKTG-AG-R-1931, A Resolution Approving the Waiver of
Competitive Bidding and Authorizing a Retainer Fee Services Agreement for Advertising
and Marketing Services By and Between the Village of Oak Brook and Point B
Communications
Trustee Manzo shared his thoughts about moving the motion to deferral, asked the Village attorney of
proper procedures as they pertain to such action, and further made the motion to defer Resolution 1931
until the next Board Meeting on March 9th, 2021. After Trustee Baar seconded the motion to discuss,
Trustee Manzo spoke about the suggestion to go out to bid on the item. Further discussion ensued leading
Trustee Manzo to withdraw the motion to defer and move to the original motion of approval of Resolution
1931.
Village Attorney Castaldo explained that the motion for deferral takes precedence.
Trustee Saiyed spoke about his experience with Pont B Communications. Next, he spoke against the
deferral of the item for the year 2021 and shared his thoughts about being in favor of going out to bid on
the item in the year 2022.
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Trustee Yusuf spoke against the idea of a deferral at this time and suggested that the Village goes out for
bid in 2022 due to the lack of time for the marketing season 2021.
Trustee Tiesenga spoke in agreement of going out to bid next year, in 2022.
Village Manager Ginex pointed out that the current terms, for the year 2021, have been outlined during
the Hotel, Convention & Visitors Committee meeting at which the presence of Trustee Manzo and
Trustee Saiyed was noted. He also suggested that should the Board choose to vote for a deferral for the
year 2021 the matter should go in front of the Hotel, Convention & Visitors Committee.
Robert Grusin, president of Point B Communications spoke in agreement with going out for bids and
obtaining different RFP processes and presentations next year, 2022, due to the sensitivity of the current
market activity. He also shared his appreciation for the ability to work with the Village.
President Lalmalani thanked Mr. Grusin for the excellent work that the company has been doing for the
Village.
Motion by Trustee Manzo, Seconded by Trustee Baar that the Village Board discusses and
approves RESOLUTION 2021-MRKTG-AG-R-1931, A Resolution Approving the Waiver of
Competitive Bidding and Authorizing a Retainer Fee Services Agreement for Advertising and
Marketing Services By and Between the Village of Oak Brook and Point B Communications
ROLL CALL VOTE:
Ayes: 6 – Trustees Baar, Cuevas, Manzo, Saiyed, Tiesenga and Yusuf
Nays: 0 – None
Abstain: 0 – None
Absent: 0 – None
Motion carried
ACTIVE BUSINESS
C. Confidentiality Discussion
President Lalmalani asked Trustee Manzo to begin the confidentiality discussion and addressed concerns
regarding the leakage of information from Closed Sessions.
Trustee Manzo begun the discussion by addressing the issues with the leaked information as they pertain
to email exchanges and negotiation matters during the Closed sessions. He further stressed the importance
and significance of keeping information obtained during the Closed Sessions sealed, especially ones that
pertain to the Firefighter and/or Police Unions.
Trustee Cuevas addressed the issues mentioned by Trustee Manzo adding that the problem with
confidentially has been present for many years and needs to be addressed immediately.
9. ADJOURN TO CLOSED SESSION, For the Purpose of Discussing (1) to Consider the Setting of a
Price for Sale or Lease of Property owned by the Village Pursuant to 2(c)(6) of the Illinois Open Meetings
Act, Respectively at 8:06 p.m.
10. Reconvened at 9:08 p.m.
VILLAGE OF OAK BROOK MINUTES Page 6 of 6 REGULAR MEETING OF FEBRUARY 23, 2021
11. ADJOURNMENT
Motion by Trustee Yusuf, seconded, by Trustee Manzo to adjourn the Regular Meeting of the
Board of Trustees at 9:09 p.m. VOICE VOTE: Motion carried.
ATTEST:
/s/Charlotte K. Pruss
Charlotte K. Pruss
Village Clerk