R-1940 - 03/23/2021 - ENGINEERING - Resolutions ITEM 6.13.7
BOARD OF TRUSTEES MEETING
V I L i AGE OF SAMUEL E. DEAN BOARD ROOM
OAK B R , K BUTLER GOVERNMENT CENTER
mof
1200 OAK BROOK ROAD
OAK BROOK, ILLINOIS
630-368-5000
AGENDA ITEM
Regular Board of Trustees Meeting
of
March 23, 2021
SUBJECT: Award of Contract - Professional Service Agreement for Engineering
Contract and Project Management Services for the East and West Water
Tanks Painting Project
FROM: Doug Patchin, Director of Public Works TSP
BUDGET SOURCE/BUDGET IMPACT: $62,100 from account#451-91100, Water
Pump and Storage Improvements.
RECOMMENDED MOTION: I move the Village Board award a Professional
Services Agreement to Dixon Engineering, Inc., Greenfield Wisconsin, in the amount of
$62,100, and approve Resolution R-1940, A Resolution for Professional Engineering
Services related to Construction and Project Management Services for the East and West
Water Tanks Painting Project.
Backaround/History: In 2007, the two (2)Village Water Tanks were abrasive blasted
and painted. Over time the tower paint has started to fail, allowing mold and mildew to
grow on the surface and into the paint, further deteriorating the paint.
In 2019, the west tank was cleaned and the contractor was able to conduct a closer look.
The inspection showed that the paint surface was continuing to break down and needed to
be addressed. Staff has been working with ComEd to de-energize the power lines that run
adjacent to the West Water Tank. We have to schedule a tentative power shut down for the
tank paintings more than a year in advance.ComEd has agreed to a shutdown in September
2021.
The Painting of the Water Tanks will require specialty Project Management, Inspections
and Documentation, these services are Dixon's expertise.
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BOT AGENDA Page 1
Recommendation: That the Village Board award a Professional Services Agreement
to Dixon Engineering, Inc., Greenfield Wisconsin, in the amount of$62,100 and approve
Resolution R-1940, A Resolution for Professional Engineering Services related to
Construction and Project Management, Inspections and Documentation for the Pressure
Washing and Painting of the Village's two(2)250,000 gallon Water Towers Tanks.
BOT AGENDA Page 2
THE VILLAGE OF OAK BROOK
COOK AND DUPAGE COUNTIES, ILLINOIS
RESOLUTION
NUMBER 2021 -PW-AG-WTPNTG-R-1940
A RESOLUTION
APROVING AND AUTHORIZING
THE EXECUTION OF AN AGREEMENT FOR
PROFESSIONAL ENGINEERING SERVICES RELATED TO
CONSTRUCTION AND PROJECT MANAGEMENT,
INSPECTIONS AND DOCUMENTATION FOR
THE PRESSURE WASHING AND PAINTING OF
THE VILLAGE'S TWO (2) 250,000 GALLON
WATER TOWERS TANKS
GOPAL G. LALMALANI, Village President
CHARLOTTE K. PRUSS, Village Clerk
JOHN BAAR
PHILIP CUEVAS
MICHAEL MANZO
MOIN SAIYED
EDWARD TIESENGA
ASIF YUSUF
Village Board
Published in pamphlet form by authority of the
President and the Board of Trustees of the Village of Oak Brook
on this the 23'x' day of March 2021
RESOLUTION NO.2021-PW-AG-WTPNTG-R-1940
A RESOLUTION
APROVING AND AUTHORIZING
THE EXECUTION OF AN AGREEMENT FOR
PROFESSIONAL ENGINEERING SERVICES RELATED TO
CONSTRUCTION AND PROJECT MANAGEMENT,
INSPECTIONS AND DOCUMENTATION FOR
THE PRESSURE WASHING AND PAINTING OF
THE VILLAGE'S TWO(2)250,000 GALLON
WATER TOWERS TANKS
WHEREAS,the Village of Oak Brook is a municipal corporation with authority provided for
and granted pursuant to the Illinois Municipal Code to exercise certain powers and perform certain
functions pertaining to its local government and affairs;
WHEREAS,the Village of Oak Brook(hereinafter referred to as"Village")upon approval
of the corporate authorities may enter into an Agreement with another party pursuant to Illinois
Statute;
WHEREAS,in 2007,the two(2)Village Water Tanks were abrasive blasted and painted
and over time,the tower paint has started to fail,allowing mold and mildew to grow on the surface
and into the paint,further deteriorating the paint;
WHEREAS,in 2019,the west tank was cleaned and the contractor was able to conduct a
closer look,which resulted a determination that the paint surface was continuing to break down
and needed to be addressed;
WHEREAS,in order to service the tanks,the Village has been working with ComEd to de-
energize the power lines running adjacent to the west tank and said power shutdown is scheduled
in September 2021;
WHEREAS, Dixon Engineering, Inc., (hereinafter referred to as "Engineer") is an
engineering company that is a full-service engineering company, professional services include
but are not limited to the specialized Project Management, Inspections and Documentation that j
are required for the painting of the Water Tanks;
WHEREAS,the Village desires to enter into an Agreement with Engineer for Professional
Engineering Services related to Construction and Project Management, Inspections and
Documentation for the Pressure Washing and Painting of the Village's two (2) 250,000 gallon
Water Towers Tanks.;and
WHEREAS,the Village of Oak Brook Corporate Authorities are of the opinion that it is in
the best interests of the Village of Oak Brook to enter into the attached agreement with the Dixon
Engineering,Inc.for the purposes referenced herein.
NOW,THEREFORE,BE IT RESOLVED by the Village President and Board of Trustees
of the Village of Oak Brook,DuPage and Cook Counties,Illinois as follows:
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Section One—Recitals
The Corporate Authorities hereby find that all of the recitals hereinbefore stated as
contained in the preamble to this resolution are full,true and correct and do hereby,by reference,
incorporate and make them part of this resolution as legislative findings.
Section Two—Approval of Agreement
The Village hereby approves the Agreement substantially in the form attached hereto and
made a part hereof collectively as Exhibit A.
Section Three—Authorization and Direction
The Village Manager is hereby authorized to execute, and the Village Clerk is hereby
authorized to attest the Agreement,substantially in the form of such agreement attached hereto
as Exhibit A, with such changes therein as shall be approved by the Village Attorney and the
officials of the Village executing the same,their execution thereof to constitute exclusive evidence
of their approval to any and all changes or revisions therein from and after the execution and
delivery of such Agreement.
Section Four-Other Actions Authorized
The officers, employees and/or agents of the Village shall take all actions necessary or
reasonably required to carry out and give effect to the intent of this resolution and otherwise to
consummate the transactions contemplated herein, and shall take all actions necessary in
conformity therewith including, without limitation, the execution and delivery of all documents
required to be delivered in connection with the transaction contemplated herein.
Section Five-Authorization of Expenditures
The Corporate Authorities hereby authorize and direct the expenditure of all costs related
to the execution of the Agreement,additionally,the Village is authorized and directed to allocate
and spend all necessary funds to fulfill the requirements of the Agreement and of this Resolution.
Section Six—Waiver of Bidding Process
To the extent that any requirement of bidding would be applicable to the transactions
contemplated hereunder,the same is hereby waived.
Section Seven-Acts of Village Officials
That all past,present and future acts and doings of the officials of the Village that are in
conformity with the purpose and intent of this resolution are hereby, in all respects, ratified,
approved,authorized and confirmed.
Section Eight—Effective Date
This resolution shall be in full force and effect from and after its passage, approval and
publication as provided by law.
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Section Nine - Publication
This resolution shall be published in book or pamphlet form as provided by the Illinois
Municipal Code.
Section Ten - Conflict Clause
All resolutions, parts of resolutions or board actions in conflict herewith are hereby repealed
to the extent of such conflict.
Section Eleven - Saving Clause
If any section, paragraph, clause or provision of this resolution is declared by a court of
law to be invalid or unconstitutional, the invalidity or unconstitutionality thereof shall not affect the
validity of any other provisions of this resolution, which are hereby declared to be separable.
Section Twelve- Recording
This resolution shall be entered into the minutes and upon the journals of the Board of
Trustees of the Village of Oak Brook.
PASSED THIS 23rd day of March, 2021
Ayes:
Trustees Baar, Cuevas, Manzo, Saiyed, Tiesenga, Yusuf
Nays: None
Absent: None
PASSED AND APPROVED THIS 23`d day of March, 21.
Gopal G. Lalmalani
Village President
ATTEST: �Q6ti OF 04.t
olits
Charlotte K. Pruss
Village Clerk -o o
0UNTY
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Exhibit A
Agreement
I
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5
0 REVIEW OF CONTRACTS
Awarding Agency: Type of Contract:
u—6 fir-YS- -
Departm Prog /Account Number:
A a ded ontract Price: sucl7eted Amount:
DD
[] Under$20,000 0 $500,001 - $1,000,000
$20,000-$500,000 0 Over$1,000,000
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Name: Date: bjij I-)
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Date: 3 17 a
Three (3)Originals signed by other party Date/Initials
Original provided to staff member for other party Date/Initials
Original provided to Official Files Date/Initials
village of Oak Brook I Approved by Board of Trustees Date/Initials.__