PD Interview Room Security Camera Installation Project VILLAGE OF OAK BROOK
CONTRACT FOR THE
POLICE DEPARTMENT INTERVIEW ROOMS SECURITY CAMERA INSTALLATION PROJECT
Full Name of Contractor: Pace Systems, Inc. ("Contractor")
Principal Office Address: 2040 Corporate Lane, Naperville, Illinois 60563-9691
Contact Person: James Pytel Telephone Number: (630) 395-2200 X2221
TO: Village of Oak Brook("Village")
1200 Oak Brook Road
Oak Brook, Illinois
Attention: Jim Fox, Information Technology Director
Contractor warrants and represents that Contractor has
carefully examined the Work Site described below and
has reviewed and understood all documents included,
referred to, or mentioned in this bound set of documents.
1. Work
A. Contract and Work. Contractor acknowledges, 5. Miscellaneous. Do all other things required
and agrees, that Contractor shall, at its sole cost and of Contractor by this Contract; and
expense, provide, perform, and complete, in the manner
specified and described, and upon the terms and 6. Quality. Provide, perform, and complete all
conditions set forth, in this Contract, all of the following, of the foregoing in a proper and workmanlike
all of which is herein referred to as the"Work": manner, consistent with the standards of
recognized professional firms in performing
1. Labor, Equipment, Materials, and Supplies. Work of a similar nature, in full compliance
Provide, perform, and complete, in the with, and as required by or pursuant, to this
manner specified and described in this Contract, and with the greatest economy,
Contract, all necessary work, labor, services, efficiency, and expedition consistent
transportation, equipment, materials, therewith, with only new, undamaged, and
supplies, information, data, and other means first quality equipment, materials, and
and items necessary for the Police supplies.
Department Interview Rooms Security
Cameras Installation Project, as specified in B. Performance Standards. Contractor
Exhibit A attached hereto, at 1200 Oak acknowledges and agrees that all Work shall be fully
Brook Road, Oak Brook, Illinois 60523 provided, performed, and completed in accordance with
("Work Site"); Doc #566663 dated May 7, 2021, attached hereto as
Exhibit A.
2. Permits. The Village will furnish all
permits, licenses, and other governmental C. Responsibility for Damage or Loss. Contractor
approvals and authorizations necessary in proposes, and agrees, that Contractor shall be
connection therewith; responsible and liable for, and shall promptly and
without charge to Village repair or replace, any damage
3. Insurance. Procure and furnish insurance done to, and any loss or injury suffered by, the Village,
certificates specified in this Contract; the Work, the Work Site, or other property or persons as
a result of the Work.
4. Taxes. Pay all applicable federal, state, and
local taxes;
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D. Inspection/Testing/Rejection. Village shall have
the right to inspect all or any part of the Work and to All payments may be subject to deduction or
reject all or any part of the Work that is, in Village's setoff by reason of any failure of Contractor to
judgment, defective or damaged or that in any way fails perform under this Contract. Each payment
to conform strictly to the requirements of this Contract shall include Contractor's certification of the
and the Village, without limiting its other rights or value of, and partial or final waivers of lien
remedies, may require correction or replacement at covering, all Work for which payment is then
Contractor's cost, perform or have performed all Work requested and Contractor's certification that all
necessary to complete or correct all or any part of the prior payments have been properly applied to
Work that is defective, damaged, or nonconforming and the payment or reimbursement of the costs with
charge Contractor with any excess cost incurred thereby, respect to which they were paid.
or cancel all or any part of any order or this Contract.
Work so rejected may be returned or held at Contractor's 3. Contract Time
expense and risk.
Contractor acknowledges and agrees that Contractor
2. Contract Price shall commence the Work within 15 days (weather
permitting) following the Village's acceptance of this
Contractor acknowledges and agrees that Contractor Contract provided Contractor shall have furnished to the
shall take in full payment for all Work and other matters Village all bonds and all insurance certificates specified
set forth under Section 1 above, including overhead and in this Contract ("Commencement Date"). Contractor
profit; taxes, contributions, and premiums; and further acknowledges and agrees that Contractor shall
compensation to all subcontractors and suppliers, the perform the Work diligently and continuously and shall
compensation set forth below. complete the Work no later than August 31, 2021
("Time of Performance"). The Village may modify the
A. SCHEDULE OF PRICES Time of Performance at any time upon 15 days prior
written notice to the Contractor. Delays caused by the
For providing, performing, and completing all Village shall extend the Time of Performance; provided,
Work, the Not-To-Exceed Contract Price of however, that Contractor shall be responsible for
$2,625.00 completion of all Work within the Time of Performance,
notwithstanding any strike or other work stoppage by
TOTAL CONTRACT PRICE (in writing): employees of either Contractor or of the Village.
Two Thousand Six Hundred and Twenty-Five 4. Financial Assurance
Dollars Only
A. Insurance. Contractor acknowledges and agrees
B. BASIS FOR DETERMINING PRICES that Contractor shall provide certificates of insurance
evidencing the minimum insurance coverages and limits
It is expressly understood and agreed that: set forth in Exhibit B within 10 days following the
Village's acceptance of this Contract. Such policies shall
1. All prices stated in the Schedule of Prices be in form, and from companies, acceptable to the
are firm and shall not be subject to Village. The insurance coverages and limits set forth
escalation or change; Exhibit B shall be deemed minimum coverages and
limits and shall not be construed in any way as a
2. The Village is not subject to state or local limitation on Contractor's duty to carry adequate
sales, use, and excise taxes, that no such insurance or on Contractor's liability for losses or
taxes are included in the Schedule of Prices, damages under this Contract. The minimum insurance
and that all claim or right to claim any coverages and limits that shall be maintained at all
additional compensation by reason of the times while providing, performing, or completing the
payment of any such tax is hereby waived Work are as set forth in Exhibit B.
and released;
3. All other applicable federal, state, and local B. Indemnification. Contractor acknowledges and
taxes of every kind and nature applicable to agrees that Contractor shall indemnify and save
the Work are included in the Schedule of harmless the Village its officers, officials, employees and
Prices. volunteers, against all damages, liability, claims, losses,
and expenses (including attorneys' fee) that may arise, or
C. TIME OF PAYMENT be alleged to have arisen, out of or in connection with
Contractor's performance of, or failure to perform, the
It is expressly understood and agreed that all Work or any part thereof, or any failure to meet the
payments shall be made upon completion of the representations and warranties set forth in Section 6 of
work and final approval by the Village. this Contract.
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D. Qualified. Contractor has the requisite
C. Penalties. Contractor acknowledges and agrees experience, ability, capital, facilities, plant, organization,
that Contractor shall be solely liable for any fines or civil and staff to enable Contractor to perform the Work
penalties that are imposed by any governmental or successfully and promptly and to commence and
quasi-governmental agency or body that may arise, or be complete the Work within the Contract Price and
alleged to have arisen, out of or in connection with Contract Time set forth above.
Contractor's performance of, or failure to perform, the
Work or any part thereof. 7. Acknowledgements
5. Firm Proposal In submitting this Contract, Contractor
acknowledges and agrees that:
All prices and other terms stated in this Contract are
firm and shall not be subject to withdrawal, escalation, A. Reliance. The Village is relying on all
or change. warranties, representations, and statements made by
Contractor in this Contract.
6. Contractor's Representations and Warranties
B. Acceptance. If this Contract is accepted,
In order to induce the Village to accept this Contract, Contractor shall be bound by each and every term,
Contractor hereby represents and warrants as follows: condition, or provision contained in this Contract.
A. The Work. The Work, and all of its components, C. Remedies. Each of the rights and remedies
shall strictly conform to the requirements of this reserved to the Village in this Contract shall be
Contract, including, without limitation, the performance cumulative and additional to any other or further
standards set forth in Subsection 1B of this Contract; remedies provided in law or equity or in this Contract.
and shall be fit, sufficient, and suitable for the purposes
expressed in, or reasonably inferred from, this Contract D. Time. Time is of the essence in the performance
and the warranties expressed herein shall be in addition of all terms and provisions of this Contract and, except
to any other warranties expressed or implied by law, where stated otherwise references in this Contract to
which are hereby reserved unto the Village. days shall be construed to refer to calendar days and
time.
B. Compliance with Laws. The Work, and all of its
components, shall be provided, performed, and completed E. No Waiver. No examination, inspection,
in compliance with, and Contractor agrees to be bound investigation, test, measurement, review, determination,
by, all applicable federal, state, and local laws, orders, decision, certificate, or approval by the Village, whether
rules, and regulations, as they may be modified or before or after the Village's acceptance of this Contract;
amended from time to time, including without limitation, nor any information or data supplied by the Village,
if applicable, the Prevailing Wage Act, 820 ILCS whether before or after the Village's acceptance of this
130/0.01 et seq.; any other prevailing wage laws; any Contract; nor any order by the Village for the payment of
statutes requiring preference to laborers of specified money; nor any payment for, or use, possession, or
classes; any statutes prohibiting discrimination because acceptance of, the whole or any part of the Work by the
of, or requiring affirmative action based on, race, creed, Village; nor any extension of time granted by the Village;
color, national origin, age, sex, or other prohibited nor any delay by the Village in exercising any right
classification; and any statutes regarding safety or the under this Contract; nor any other act or omission of the
performance of the Work. Further, Contractor shall Village shall constitute or be deemed to be an acceptance
have a written sexual harassment policy in compliance of any defective, damaged, or nonconforming Work, nor
with Section 2-105 of the Illinois Human Rights Act operate to waive or otherwise diminish the effect of any
during the course of the work. representation or warranty made by Contractor; or of
any requirement or provision of this Contract; or of any
C. Not Barred. Contractor is not barred by law remedy, power, or right of the Village.
from contracting with the Village or with any other unit
of state or local government as a result of (i) a F. Severability. It is hereby expressed to be the
delinquency in the payment of any tax administered by intent of the parties to this Contract that should any
the Illinois Department of Revenue unless Contractor is provision, covenant, agreement, or portion of this
contesting, in accordance with the procedures Contract or its application to any Person or property be
established by the appropriate Revenue Act, its liability held invalid by a court of competent jurisdiction, the
for the tax or the amount of tax, as set forth in 65 ILCS remaining provisions of this Contract and the validity,
5/11-42.1-1; or (ii) a violation of either Section 33E-3 or enforceability, and application to any Person or property
Section 33E-4 of Article 33 of the Criminal Code of 1961, shall not be impaired thereby, but the remaining
720 ILCS 5/33E-1 et sec. provisions shall be interpreted, applied, and enforced so
as to achieve, as near as may be, the purpose and intent
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of this Contract to the greatest extent permitted by agents; and (ii) at all reasonable hours at a location
applicable law. within this State.
G. Amendments and Modifications. No amendment K. Conflicts of Interest. Contractor represents and
or modification to this Contract shall be effective until it certifies that, to the hest of its knowledge, (1) no elected
is reduced to writing and approved and executed by the or appointed Village official, employee or agent has a
corporate authorities of the parties in accordance with all personal financial interest in the business of the
applicable statutory procedures. Contractor or in this Agreement, or has personally
received payment or other consideration for this
H. Assienment. Neither this Contract, nor any Agreement; (2)as of the date of this Agreement, neither
interest herein, shall be assigned or subcontracted, in Contractor nor any person employed or associated with
whole or in part, by Contractor except upon the prior Contractor has any interest that would conflict in any
written consent of the Village. manner or degree with the performance of the
obligations under this Agreement; and (3) neither
I. Governine Lav: Venue. This Contract shall be Contractor nor any person employed by or associated
governed by, construed and enforced in accordance with with Contractor shall at any time during the term of this
the internal laws, but not the conflicts of laws rules, of Agreement obtain or acquire any interest that would
the State of Illinois. Venue for any action arising out of conflict in any manner or degree with the performance of
or due to this Contract shall be in the Circuit Court for the obligations under this Agreement.
DuPage County,Illinois.
L. Exhibits and Other Agreements. If any conflict exists
J. Certified Pavrolls. Contractor shall, in between this Agreement and any exhibit attached hereto
accordance with Section 5 of the Illinois Prevailing Wage or any other Agreement between the parties relating to
Act, 820 ILCS 13015, submit to the Village,on a monthly this transaction, the terms of this Agreement shall
basis, a certified payroll, if applicable. The certified prevail.
payroll shall consist of a complete copy of those records
required to be made and kept by the Prevailing Wage M. No Disclosure of Confidential Information by the
Act. The certified payroll shall be accompanied by a Consultant. The Consultant acknowledges that it
statement signed by the Contractor or subcontractor shall, in performing the Services for the Village under
which certifies that: (1) such records are true and this Agreement, have access, or be directly or
accurate; (2) the hourly rate paid is not less, if indirectly exposed, to Confidential Information. The
applicable, than the general prevailing rate of hourly Consultant shall hold confidential all Confidential
wages required by the Prevailing Wage Act; and (3) Information and shall not disclose or use such
Contractor or subcontractor is aware that filing a
certified payroll that he or she knows to be false is a Confidential Information without the express prior
Class B misdemeanor. A general contractor may rely written consent of the Village. The Consultant shall
upon the certification of a lower tier subcontractor, if the use reasonable measures at least as strict as those the
general contractor does not knowingly rely upon a Consultant uses to protect its own confidential
subcontractor's false certification. Upon two business information. Such measures shall include, without
days' notice, Contractor and each subcontractor shall limitation, requiring employees and subcontractors of
make available for inspection the records required to be the Consultant to execute a non-disclosure agreement
made and kept by the Act: (i) to the Village, its officers before obtaining access to Confidential Information.
and agents, and to the Director of the Illinois
Department of Labor and his or hers deputies and
IN WITNESS WHEREOF the parties hereto VILLAGE OF OAK BROOK, an Illinois
have cause this Agreement to be executed, municipal corporation
effective on 2021.
By By:
illage Clerk Village Manager
ATTEST:
Its: —
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EXHIBIT A
(DOCS#566663 DATED MAY 7, 2021)
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Pace Systems,Inc. • • f •
2040 Corporate Lane
Naperville,Illinois 60563-9691 Date
United States May 07,2021 08:16 AM CDT
http://www.pace-systems.com
(P)630-395-2200 Modified Date
(F)630-395-2250 May 07,2021 08:48 AM CDT
Doc#
566663 -rev 1 of 1
PACE SYSTEMS, INC_ Description
Interview Rooms
SalesRep
Admin, Pace
(P)630-395-2197
Customer Contact
Customer Bill To Ship To
VILLAGE OF OAK BROOK VILLAGE OF OAK BROOK VILLAGE OF OAK BROOK
(VIL024) SERVICES,INFORMATION SERVICES,INFORMATION
1200 OAK BROOK ROAD 1200 OAK BROOK ROAD 1200 OAK BROOK ROAD
OAK BROOK,IL 60523 OAK BROOK, IL 60523 OAK BROOK,IL 60523
United States United States United States
Customer PO: Terms: Ship Via:
Net 30 Days UPS Ground
Special Instructions: Carrier Account#:
Pan# Tax C* Unit Price Tota!,
1 AXIS P3247-LV 01595-001 No 2 $625.00 $1,250.00
Network surveillance camera-dome-color(Day&Night)-5 MP-2592 x 1944-auto iris-vari-focal-
audio-GbE-MJPEG,H.264,HEVC,H.265,MPEG4 AVC-DC 12 V/PoE Plus
2 AXIS T8355 Digital Microphone 01561-001 No 2 $105.00 $210.00
Microphone-for AXIS P3235-LV Network Camera,P3235-LVE Network Camera,Q1615 Mk III,
Q1615-LE Mk III
3 XProtect Professional+ XPPPLUSDL No 1 $125.00 $125.00
License-1 device-Win
4 Milestone Care Plus Y2XPPPLUSDL No 1 $40.00 $40.00
Technical support-for XProtect Professional+-1 device-ESD-web support-2 years
5 Professional Services PROFSERV No 1 $1,000.00 $1,000.00
Installation and Configuration
Subtotal: $2,625.00
Tax(.0000%): $0.00
Shipping: $0.00
Total: $2,625.00
EXHIBIT B
(INSURANCE REQUIREMENTS)
Certificates of Insurance shall be presented to the Village upon execution of this contract and vendor shall not
commence work until it provides and receives acceptance of insurance certificates from the Village as required by
this exhibit.
Each contractor performing any work pursuant to a contract with the Village of Oak Brook and each permittee
working under a permit as required pursuant to the provisions of Title 1 of Chapter 8 of the Code of Ordinances of
the Village of Oak Brook (hereinafter referred to as "Insured") shall be required to carry such insurance as
specified herein. Such contractor and permittee shall procure and maintain for the duration of the contract or
permit insurance against claims for injuries to persons or damages to property, which may arise from or in
connection with the performance of the work under the contract or permit, by either the contractor, permittee, or
their agents, representatives, employees or subcontractors.
A contractor or permittee shall maintain insurance with limits no less than:
A. General Liability - $2,000,000 combined single limit per occurrence for bodily injury, personal injury and
property damage;
B. Automobile Liability (if applicable) - $1,000,000 combined single limit per accident for bodily injury and
property damage;
C. Worker's Compensation and Employer's Liability - Worker's Compensation limits as required by the Labor
Code of the State of Illinois and Employer's Liability limits of$1,000,000 per accident.
Any deductibles or self-insured retention must be declared to and approved by the Village. At the option of the
Village, either the insurer shall reduce or eliminate such deductible or self-insured retention as respects the
Village, its officers, officials, employees and volunteers; or the Insured shall procure a bond guaranteeing
payment of losses and related investigations, claim administration and defense expenses to the extent of such
deductible or self-insured retention.
The policies shall contain, or be endorsed to contain, the following provisions:
D. General Liability and Automobile Liability Coverage -
(I)The Village,its officers, officials, employees and volunteers are to be covered as additional insureds as
respects: liability arising out of activities performed by or on behalf of the Insured;premises owned,
occupied or used by the Insured. The coverage shall contain no special limitations on the scope of
protection afforded to the Village, its officers,officials, employees,volunteers, or agents.
(2)The Insured's insurance coverage shall be primary insurance as respects the Village, its officers,
officials, employees, volunteers and agents. Any insurance or self-insurance maintained by the
Village, its officers, officials, employees, volunteers or agents shall be in excess of the Insured's
insurance and shall not contribute with it.
(3)Any failure to comply with reporting provisions of the policies shall not affect coverage provided to the
Village, its officers, officials, employees, volunteers or agents.
(4)The Insured's insurance shall apply separately to each covered party against whom claim is made or
suit is brought except with respect to the limits of the insurer's liability.
E. Worker's Compensation and Employer's Liability Coverage
The policy shall waive all rights of subrogation against the Village, its officers, officials, employees,
volunteers and agents for losses arising from work performed by the insured for the Village.
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Each insurance policy shall be endorsed to state that coverage shall not be suspended,voided, canceled by either
party, reduced in coverage or in limits except after thirty (30) days prior written notice by certified mail has
been given to the Village. Each insurance policy shall name the Village, its officers, officials and employees,
volunteers and agents as additional Insureds. Insurance is to be placed with insurers with a Best's rating of no
less than A:VII.
Each Insured shall furnish the Village with certificates of insurance and with original endorsements effecting
coverage required by this provision. The certificate and endorsements for each insurance policy are to be signed
by a person authorized by that insurer to bind coverage on its behalf. The certificates and endorsements are to
be on forms approved by the Village and shall be subject to approval by the Village Attorney before work
commences. The Village reserves the right to require complete,certified copies of all required insurance policies,
at any time.
Each insured shall include all subcontractors as insureds under its policies or shall furnish separate certificates
and endorsements for each subcontractor. All coverages for subcontractors shall be subject to all of the
requirements stated herein.
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