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Agenda - 05/25/2021 - Board of TrusteesBOT AGENDA Page 1 BOARD OF TRUSTEES MEETING UPPER LEVEL CONFERENCE ROOM BUTLER GOVERNMENT CENTER 1200 OAK BROOK ROAD OAK BROOK, ILLINOIS 630-368-5000 REGULAR MEETING TUESDAY, May 25, 2021 7:00 P.M. PLEASE CLICK ON LINK BELOW FOR PUBLIC PARTICIPATION OPTIONS FOR THIS MEETING: https://www.oak-brook.org/CivicAlerts.aspx?AID=587 (VILLAGE OF OAK BROOK WEBSITE) 1.CALL TO ORDER 2.ROLL CALL 3.PRESIDENT’S OPENING COMMENTS 4.PUBLIC COMMENT ON AGENDA ITEMS 5.APPROVAL OF MINUTES A.Regular Board of Trustees Meeting of May 11, 2021 B.Regular Executive Meeting Minutes of April 13, 2021 6. CONSENT AGENDA: All items on the Consent Agenda are considered to be routine in nature and will be enacted in one motion. There will be no separate discussion of these items unless a Board member so requests, in which event, the item will be removed from the Consent Agenda and considered as the first item after approval of the Consent Agenda. A.Accounts Payable for Period Ending: May 20, 2021 - $1,402,491.58 Herman /Manzo/Yusuf Significant Items Included in Above: 1.LEGAL SERVICES: a)Clark, Baird, Smith, LLP. – April 2021 – $18,541.58 (FY20 YTD - $69,741.08) b)Ottosen Dinolfo Hasenbalg & Castaldo, LTD. – April 2021 - $10,708.46 c)Ottosen Dinolfo Hasenbalg & Castaldo, LTD. – April 2021 - $561.00 (FY20 YTD - $43,074.85) d)Lamp Law, LLC. - Legal Services – April 2021 - $3,333.33 (FY20 YTD - $13,333.32) TOTAL LEGAL BUDGET FOR 2021 IS $245,000.00 TOTAL LEGAL BILLS PAID FOR 2021 - YTD - $103,497.47 2.Trotter and Associates, Inc. – Water System SCADA & Operations Rehabilitation – April 2021 - Payment No.4 - $47,610.00 3.Civiltech Engineering, Inc. - York Harger Intersection and Underpass – Inv.#3459-14 - $59,133.57 4.Burke, LLC – Windsor Drive Widening and Streetscape Enhancements – Pay Request #3 - $370,117.81 5.Burke, LLC – Sports Core Water Main Improvements – Pay Request#4 & Final - $169,218.10 BOT AGENDA Page 2 6. Burke, LLC – Salt Storage Facility Building and Final Site Work – Pay Request #5 & Final - $133,372.57 7. DU-COMM – Quarterly Shares May 1, 2021 – July 31, 2021 – Fire Department - Inv.#17587 - $34,495.50 8. DuPage Water Commission - April 2021 - $277,171.93 B. Approval of Payroll for Pay Period Ending: May 15, 2021 - $829,774.04 Herman /Manzo/Yusuf C. Ordinances & Resolutions 1. ORDINANCE 2021-PP-S-1925, An Ordinance Authorizing the Donation or Disposal of Certain Items of Personal Property Owned by the Village of Oak Brook (Fire Dept.) Herman /Nagle 2. RESOLUTION 2021-FI-BNKSRV-SA-R-1914, A Resolution Adding and Removing Various Officers As Signatories on Village Bank Accounts Herman /Manzo /Yusuf 3. RESOLUTION 2021-FI-BKSRV-R-1915, A Resolution Adding and Removing Various Officers as Signatories on Village Brokerage Accounts Herman /Manzo /Yusuf 4. RESOLUTION 2021-AG-PW-WTR-PRDOP-R-1946, A Resolution Approving and Authorizing the Execution of an Agreement By and Between the Village of Oak Brook and Trotter and Associates, Inc. Tiesenga 5. RESOLUTION 2021-AG-PW-BGCHVAC-R-1947, A Resolution Approving and Authorizing the Execution of an Agreement By and Between the Village of Oak Brook and Dahme Mechanical Industries, Inc. Tiesenga 6. ORDINANCE 2021-GOLF-AG-S-1623, An Ordinance Approving and Authorizing the Execution of a Long-Term Lease Agreement for the Property Commonly Referred to as Cecil Smith Field #2, Oak Brook, Illinois 60523 Butler National Golf Club Tiesenga /Reddy 7. ORDINANCE 2021-POLO-AG-PINE-S-1924, An Ordinance Approving and Authorizing the Execution of a Long-Term Lease Agreement for the Property Commonly Referred to as Cecil Smith Field #2, Oak Brook, Illinois 60523 Pineoak Partners Tiesenga /Reddy D. Reject Proposals Received – Fire Prevention Bureau Support Inspector Services Herman /Nagle E. Village of Oak Brook – Monthly Financial Reports April - 2021 Herman /Manzo /Yusuf F. Cancellation of the Second Meeting in July Lalmalani G. Authorization to Pay Bills a Second Time Due to Meeting Cancellations Herman /Manzo /Yusuf 7. ITEMS REMOVED FROM CONSENT AGENDA 8. UNFINISHED BUSINESS A. Ordinances & Resolutions 1. RESOLUTION 2021-AG-SETT-PL-EX-R-1945, A Resolution Approving and Authorizing the Execution of a Settlement Agreement By and Between the Village of Oak Brook and Sean Kelly Lalmalani BOT AGENDA Page 3 2. RESOLUTION 2021-PL-IS-R-1948, A Resolution Approving and Authorizing the Purchase of Insurance Benefits for Employees Lalmalani 9. ACTIVE BUSINESS A. Ordinances & Resolutions 1. ORDINANCE 2021-LC-AL-G-1185, An Ordinance Amending Chapter 1 of Title 4 of the Village Code of the Village of Oak Brook, Illinois Regarding Liquor Control Within Certain Retail Premises Lalmalani 2. ORDINANCE 2021-LC-AL-G-1186, An Ordinance Amending Title 4 Chapter 1 Section 4-1-10 of the Village of Oak Brook Code of Ordinances Lalmalani B. Water Distribution Improvements, Brook Forest Subdivision Phase IV - Discussion Tiesenga C. Battalion Chief Vacancy – Discussion Herman /Nagle 10. PUBLIC COMMENT ON NON-AGENDA ITEMS 11. ADJOURN TO CLOSED SESSION, For the Purpose of Discussing (1) Minutes of Meeting Lawfully Closed Under the Open Meetings act, For the Purpose of Approval By the Body of the Minutes (2)To Consider the Appointment, Employment, Compensation, Discipline, Performance , or Dismissal of Specific Employees of the Public Body or Legal Counsel for the Public Body,(3)To Consider Collective Negotiating Matters Between the Village and Its Employees or Their Representatives and Deliberations Concerning Salary Schedules for One or More Classes of Employees, Pursuant To 2(C)(21), 2(C)(1) AND 2(C)(2) Of The Illinois Open Meetings Act, Respectively 12. ADJOURNMENT In accord with the provisions of the American with Disabilities Act, any individual who is in need of a reasonable accommodat ion in order to participate in or benefit from attendance at this public meeting should contact the Butler Government Center (Villa ge Hall), at 630-368-5010 as soon as possible before the meeting date or for TDD response (630) 990-2131 as soon as possible before the meeting date.