Minutes - 04/27/2021 - Board of TrusteesVILLAGE OF OAK BROOK MINUTES Page 1 of 5 REGULAR MEETING OF APRIL 27, 2021
MINUTES OF THE APRIL 27, 2021 REGULAR
MEETING OF THE PRESIDENT AND BOARD OF
TRUSTEES OF THE VILLAGE OF OAK BROOK
APPROVED AS WRITTEN ON
MAY 11, 2021
1. CALL TO ORDER
The Regular Meeting of the Village Board of Trustees was called to order by President Gopal Lalmalani
in the Upper Level Conference Room of the Butler Government Center at 7:00 p.m. The Pledge of
Allegiance was given.
2. ROLL CALL
Village Clerk Charlotte Pruss called the roll with the following persons:
PRESENT: President Gopal Lalmalani, Information Technology Director Jim Fox
PRESENT VIA TELECONFERENCE/ZOOM:
Trustees John Baar, Philip Cuevas, Michael Manzo, Moin Saiyed, Edward Tiesenga, Trustee Yusuf
ABSENT: None
IN ATTENDANCE VIA TELECONFERENCE/ZOOM: Village Manager Rick Ginex, Development
Services Director Tony Budzikowski, Police Chief James Kruger, Fire Chief Barry Liss, Finance
Director Jason Paprocki, Public Works Director Doug Patchin, HR Director/Deputy Clerk Kathy
Vonachen and Village Attorney Michael Castaldo Jr.
3. PRESIDENT’S OPENING COMMENTS
President Lalmalani extracted Agenda item 9.A.2, stating that the item will be deferred to the second
meeting in May. Next, he greeted everyone, shared updates regarding COVID-19, and announced that the
flags will be flying full staff while thanking a resident for bringing the matter up to his attention. After
that, President Lalmalani reminded everyone that the Park District is taking Bath & Tennis Club
membership applications with early bird discounts available until May 1, 2021. Announced the opening
of Lucca Osteria,& Bar, thanked Trustee Saiyed for joining the opening ceremony of lifetime fitness and
all of their amenities. President Lalmalani also announced the farewell and swearing-in ceremony at the
next Board meeting on May 11, 2021, at the Bath & Tennis Club. Lastly, he asked Village Manager
Ginex about the current capacity guidelines and asked Mr. Jerry Christopherson to speak about the 20th
anniversary of 9/11 and the Healing Field in Oak Brook. He also requested Police Chief Kruger to speak
after the presentation.
Village Manager Ginex explained the current capacity guidelines in accordance with the Governor’s
mandates.
Mr. Jerry Christopherson presented the slideshow of the 20th anniversary of the 9/11 Healing Field
remembrance ceremony, announced participants, partners, and organizations taking part in the ceremony.
He also announced the dates of the event.
Police Chief Kruger shared his thoughts, opinions, and excitement for the ability to participate in such a
memorable event. He also thanked the organization, True Patriots Care, and Karen Drury for organizing
the event.
VILLAGE OF OAK BROOK MINUTES Page 2 of 5 REGULAR MEETING OF APRIL 27, 2021
4. RESIDENT/VISITOR COMMENTS
President Lalmalani announced that there would be two opportunities for public comments beginning at
the second meeting in May. One will be for Agenda related items and another for non-agenda-related
items at the end of the meeting.
5. APPROVAL OF MINUTES
A. REGULAR BOARD OF TRUSTEES MEETING OF APRIL 13, 2021
Motion by Trustee Cuevas, seconded by Trustee Manzo to approve the Minutes of the Regular Board of
Trustees Meeting of April 13, 2021. VOICE VOTE: Motion carried.
5. APPROVAL OF MINUTES
B. REGULAR EXECUTIVE MEETING MINUTES OF FEBRUARY 23, 2021
Motion by Trustee Baar, seconded by Trustee Manzo to approve the Minutes of the Regular Board of
Trustees Meeting of February 23, 2021. VOICE VOTE: Motion carried.
5. APPROVAL OF MINUTES
C. REGULAR EXECUTIVE MEETING MINUTES OF MARCH 23, 2021
Motion by Trustee Baar, seconded by Trustee Manzo to approve the Minutes of the Regular Board of
Trustees Meeting of March 23, 2021. VOICE VOTE: Motion carried.
6.
CONSENT AGENDA
All items on the Consent Agenda are considered to be routine in nature and will be enacted in one motion.
There will be no separate discussion of these items unless a Board member so requests, in which event,
the item will be removed from the Consent Agenda and considered as the first item after approval of the
Consent Agenda.
A. Accounts Payable for Period Ending: April 22, 2021 - $3,049,554.73
Significant Items included in Above:
1. LEGAL SERVICES:
a) Clark, Baird, Smith, LLP. – March 2021 – $18,657.00 (FY20 YTD - $51,199.50)
b) Ottosen, Dinolfo Hasenbalg & Castaldo – March 2021 - $10,665.55
c) Ottosen, Dinolfo Hasenbalg & Castaldo – March 2021 - $45.00 (FY20 YTD - $31,804.59)
d) Rathje Woodward, LLC. – March 2021 - $228.00 (FY20 YTD - $1,197.89)
TOTAL LEGAL BUDGET FOR 2021 IS $245,000.00
TOTAL LEGAL BILLS PAID FOR 2021 - YTD - $103,497.47
2. Burke, LLC. – Brook Forest Water Main Improvements – Phase 3 – Pay Request #1 -
$1,030,155.12
3. Burke, LLC. – Windsor Drive Widening and Streetscape Enhancements – Pay Request #2 -
$174,110.64
4. Burke, LLC. – Sports Core Water Main Improvements – Pay Request #3 - $196,248.53
5. Trotter & Associates, Inc. – Water System SCADA & Operations Rehabilitation – Payment #3 -
$149,319.00
6. Illinois Department of Transportation (IDOT) – Harger Road - Inv.#12376 - $1,180,059.26
B. Approval of Payroll for Pay Period Ending: April 17, 2021 - $783,227.44
C. Ordinances & Resolutions
1. RESOLUTION 2021-PW-SALT-PG-R-1949, A Resolution Approving the Purchase of Deicer
Salt from Compass Mineral International, Inc.
VILLAGE OF OAK BROOK MINUTES Page 3 of 5 REGULAR MEETING OF APRIL 27, 2021
2. ORDINANCE 2021-BU-AMEND-ND-S-1621, An Ordinance Authorizing Amendments and
Transfers Among Budget Line Items the Village of Oak Brook, Illinois
D. Village of Oak Brook – Monthly Financial Reports March - 2021
Motion by Trustee Baar, seconded by Trustee Manzo to approve the Consent Agenda, with the
exception of Item 6.C.2, and authorize the expenditures as presented.
ROLL CALL VOTE:
Ayes: 6 – Trustees Baar, Cuevas, Manzo, Saiyed, Tiesenga, and Yusuf
Nays: 0 – None
Abstain: 0 – None
Absent: 0 – None
Motion carried
7. ITEMS REMOVED FROM THE CONSENT AGENDA
ITEM 6.C.2 - ORDINANCE 2021-BU-AMEND-ND-S-1621, An Ordinance Authorizing
Amendments and Transfers Among Budget Line Items the Village of Oak Brook, Illinois
Resident Don Adler spoke regarding the emails he sent to the Board, conversations he held with Village
Attorney Castaldo, and Finance Director Paprocki regarding his concerns with the requested transfer of
funds.
President Lalmalani asked Village Attorney Castaldo to confirm that the Village is abiding by all state
laws pertaining to the subject matter.
Village Attorney Castaldo affirmed that the Village is in compliance and shared his thoughts regarding
the conversation with Mr. Adler. He also provided options that the Village Board has when deciding on
the next course of action. Furthermore, Village Attorney Castaldo clarified the pathway of funds transfer
and suggestions made by Resident Adler.
Trustee Manzo spoke in support of approval of the current motion. He also suggested further discussion in
the future to address any supplemental needs.
Trustee Yusuf reiterated statements made by previous speakers for clarification purposes.
Finance Director Paprocki clarified the plan of action for the subject item as related to the approved
Budget Transfer item at the January 2021 Agenda meeting.
Motion by Trustee Manzo, Seconded by Trustee Tiesenga that the Village Board discusses, and
approves Ordinance 2021-BU-AMEND-ND-S-1621, An Ordinance Authorizing Amendments and
Transfers Among Budget Line Items the Village of Oak Brook, Illinois
ROLL CALL VOTE:
Ayes: 6 – Trustees Baar, Cuevas, Manzo, Saiyed, Tiesenga and Yusuf
Nays: 0 – None
Abstain: 0 – None
Absent: 0 – None
Motion carried
8. BOARD & COMMISSION RECOMMENDATIONS
A. 1415 22nd Street – Sign Variations to Permit a 1st Floor Wall Sign
VILLAGE OF OAK BROOK MINUTES Page 4 of 5 REGULAR MEETING OF APRIL 27, 2021
Trustee Yusuf spoke in support of the recommendation, shared his opinions, and presented the item.
Charley Shalliol from Site Enhancement Services thanked the Board for their support of the item.
Motion by Trustee Yusuf, Seconded by Trustee Saiyed that the Village Board concurs
ROLL CALL VOTE:
Ayes: 6 – Trustees Baar, Cuevas, Manzo, Saiyed, Tiesenga and Yusuf
Nays: 0 – None
Abstain: 0 – None
Absent: 0 – None
Motion carried
9. ACTIVE BUSINESS
A. Ordinances & Resolutions
1. RESOLUTION 2021-PL-IS-R-1948, A Resolution Approving and Authorizing the Purchase of
Insurance Benefits for Employees
Village Manager Ginex shared a short introduction of the item and introduced Vista National
Representative Kahlil Hogan. He also reiterated HR Director/Deputy Clerk Vonachen’s statements and
further addressed the Hartford plan for retirees. Moreover, Village Manager Ginex explained the timing of
the received plans and rates.
Vista National Representative Kahlil Hogan shared an insurance benefits presentation, explained the rate
increases, and addressed all the Board questions presented to him. Discussion ensued.
Trustee Manzo spoke in support of the item and further shared his opinions regarding in-depth discussions
next year with the newly elected Board members. He later made a motion to defer the item.
HR Director/Deputy Clerk Vonachen clarified previously mentioned concerns, timeline issues, potential
savings, and all the options considered prior to presenting the item to the Board. She also explained to
Trustee Yusuf the Harford Plan covering retirees and HIPPA laws associated with the matter.
Trustee Baar clarified his understanding of the presented plan and shared an example from the school
district in a similar situation, their course of action, and results.
Trustee Tiesenga spoke in agreement with the deferral and further discussion, resulting in a better
understanding of the individual sections.
Trustee Saiyed spoke in agreement with Trustee Tiesenga’s comments.
Resident Don Adler explained his understanding and opinions associated with the financial
responsibilities to the Village. He also urged the Board to further analyze and take time to comprehend all
aspects of the insurance policy.
Trustee Yusuf asked for clarification of the Hartford Plan that covers retirees and the Stop Loss Coverage.
Trustee Cuevas expressed his opinion regarding the retiree, other municipal employees, and elected
official's coverage.
VILLAGE OF OAK BROOK MINUTES Page 5 of 5 REGULAR MEETING OF APRIL 27, 2021
Motion by Trustee Manzo, Seconded by Trustee Tiesenga that the Village Board discusses and
defers RESOLUTION 2021-PL-IS-R-1948, A Resolution Approving and Authorizing the Purchase
of Insurance Benefits for Employees
ROLL CALL VOTE:
Ayes: 5 – Trustees Cuevas, Manzo, Saiyed, Tiesenga and Yusuf
Nays: 1 – Trustee Baar
Abstain: 0 – None
Absent: 0 – None
Motion carried
ACTIVE BUSINESS
A. Ordinances & Resolutions
2. RESOLUTION 2021-AG-SETT-PL-EX-R-1945, A Resolution Approving and Authorizing the
Execution of a Settlement Agreement By and Between the Village of Oak Brook and Sean
Kelly
President Lalmalani extracted and deferred the Agenda Item in the beginning of the meeting to the Board
Meeting on May 27, 2021.
B. Chicago Metropolitan Agency for Planning (CMAP) Local Technical Assistance (LTA)
Program – Butterfield Road/22nd Street Corridor Study
Motion presented by Trustee Manzo.
Trustee Tiesenga asked for an explanation related to the non-participation of the City of Oak Brook
Terrace in the presented program. He also expressed his concerns with the “Housing Choice” aspect of the
submitted documents related to current Village Ordinances. Lastly, he thanked Development Services
Director Budzikowski for addressing his concerns adequately.
Plan Development Director Budzikowski explained why the City of Oak Brook Terrace decided to opt-out
of the program. He also added that DuPage County would participate in the study and explained the
modifications associated with the finances. Thereafter, Plan Development Director Budzikowski
explained that the process of approval by going through the appropriate Boards within the Village would
not change and that specific zoning protocols have been put in place.
Motion by Trustee Manzo, Seconded by Trustee Cuevas that the Village Board authorizes staff to
proceed with the CMAP LTP Program for the Butterfield Road/22nd Street Corridor Study.
VOTE:
Ayes: 6 – Trustees Baar, Cuevas, Manzo, Saiyed, Tiesenga and Yusuf
Nays: 0 – None
Abstain: 0 – None
Absent: 0 – None
Motion carried
10. ADJOURNMENT
Motion by Trustee Cuevas, seconded, by Trustee Manzo to adjourn the Regular Meeting of the
Board of Trustees at 8:13 p.m. VOICE VOTE: Motion carried.
ATTEST:
Charlotte K. Pruss
Village Clerk