Final Action - 05/25/2021 - Board of Trustees BOARD OF TRUSTEES MEETING
SUMMARY OF THE VILLAGE OF OAK BROOK
BOARD OF TRUSTEES MEETING OF
MAY 25, 2021
BOARD ACTION TAKEN AT THE ABOVE MEETING: The comments shown are a brief summarization of the Board action
taken, prepared by the Village Clerk’s Office on the day following the meeting. Accuracy is not guaranteed and this information is
subject to correction when the official minutes are prepared and approved.
1.CALL TO ORDER ...........................................................................................................................................................7:00 p.m.
2.ROLL CALL .....................................................................................................................................................................All Present
3.PRESIDENT’S OPENING COMMENTS
4.RESIDENT/VISITOR COMMENT
5.APPROVAL OF MINUTES
A.Regular Board of Trustees Meeting of May 11, 2021 ...............................................................................................Approved
B.Regular Executive Meeting Minutes of April 13, 2021 .............................................................................................Approved
6.CONSENT AGENDA:
All items on the Consent Agenda are considered to be routine in nature and will be enacted in one motion.
There will be no separate discussion of these items unless a Board member so requests, in which event, the item
will be removed from the Consent Agenda and considered as the first item after approval of the Consent
Agenda.
A.Accounts Payable for Period Ending: May 20, 2021 - $1,402,491.58 .......................................................................Authorized
Significant Items included in Above:
1.LEGAL SERVICES:
a)Clark, Baird, Smith, LLP. – April 2021 – $18,541.58 (FY21 YTD - $69,741.08) ....................................... Approved
b)Ottosen Dinolfo Hasenbalg & Castaldo, LTD. – April 2021 - $10,708.46 ...................................................Approved
c)Ottosen Dinolfo Hasenbalg & Castaldo, LTD. – April 2021 - $561.00 (FY21 YTD - $43,074.85) ............. Approved
d)Lamp Law, LLC. - Legal Services – April 2021 - $3,333.33 (FY21 YTD - $13,333.32) ............................ Approved
TOTAL LEGAL BUDGET FOR 2021 IS $245,000.00
TOTAL LEGAL BILLS PAID FOR 2021 - YTD - $103,497.47
2.Trotter and Associates, Inc. – Water System SCADA & Operations Rehabilitation – April 2021 -
Payment No.4 - $47,610.00 ................................................................................................................................Authorize
3.Civiltech Engineering, Inc. - York Harger Intersection and Underpass – Inv.#3459-14 - $59,133.57 ...............Authorized
4.Burke, LLC – Windsor Drive Widening and Streetscape Enhancements – Pay Request #3 -
$370,117.81 ........................................................................................................................................................
Authorized
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5.Burke, LLC – Sports Core Water Main Improvements – Pay Request#4 & Final - $169,218.10 ......................Authorized
6.Burke, LLC – Salt Storage Facility Building and Final Site Work – Pay Request #5 & Final -
$133,372.57 ........................................................................................................................................................Authorized
7.DU-COMM – Quarterly Shares May 1, 2021 – July 31, 2021 – Fire Department - Inv.#17587 -
$34,495.50 ........................................................................................................................................................Authorized
8. DuPage Water Commission - April 2021 - $277,171.93 ....................................................................................Authorized
B.Approval of Payroll for Pay Period Ending: May 15, 2021 - $829,774.04 ...............................................................Approved
C.Ordinances & Resolutions
1.ORDINANCE 2021-PP-S-1925, An Ordinance Authorizing the Donation or Disposal of Certain Items
of Personal Property Owned by the Village of Oak Brook (Fire Dept.) ..............................................................Passed
2.RESOLUTION 2021-FI-BNKSRV-SA-R-1914, A Resolution Adding and Removing Various
Officers As Signatories on Village Bank Accounts .............................................................................................Passed
3.RESOLUTION 2021-FI-BKSRV-R-1915, A Resolution Adding and Removing Various Officers as
Signatories on Village Brokerage Accounts ........................................................................................................Passed
4.RESOLUTION 2021-AG-PW-WTR-PRDOP-R-1946, A Resolution Approving and Authorizing the
Execution of an Agreement By and Between the Village of Oak Brook and Trotter and Associates, Inc. ..........Removed
5.RESOLUTION 2021-AG-PW-BGCHVAC-R-1947, A Resolution Approving and Authorizing the
Execution of an Agreement By and Between the Village of Oak Brook and Dahme Mechanical
Industries, Inc. ......................................................................................................................................................Removed
6.ORDINANCE 2021-GOLF-AG-S-1623, An Ordinance Approving and Authorizing the Execution o f a
Long-Term Lease Agreement for the Property Commonly Referred to as Cecil Smith Field #2,
Oak Brook, Illinois 60523 Butler National Golf Club .........................................................................................Removed
7.ORDINANCE 2021-POLO-AG-PINE-S-1924, An Ordinance Approving and Authorizing the
Execution of a Long-Term Lease Agreement for the Property Commonly Referred to as Cecil Smith
Field #2, Oak Brook, Illinois 60523 Pineoak Partners .........................................................................................Removed
D.Reject Proposals Received – Fire Prevention Bureau Support Inspector Services ....................................................Approved
E.Village of Oak Brook – Monthly Financial Reports April – 2021.............................................................................Approved
F.Cancellation of the Second Meeting in July ..............................................................................................................Approved
G.Authorization to Pay Bills a Second Time Due to Meeting Cancellations ................................................................Authorized
7.ITEMS REMOVED FROM CONSENT AGENDA
ITEM 6.C.4 - RESOLUTION 2021-AG-PW-WTR-PRDOP-R-1946, A Resolution Approving and Authorizing
the Execution of an Agreement By and Between the Village of Oak Brook and Trotter and Associates, Inc . ..................Passed
ITEM 6.C.5 - RESOLUTION 2021-AG-PW-BGCHVAC-R-1947, A Resolution Approving and Authorizing
the Execution of an Agreement By and Between the Village of Oak Brook and Dahme Mechanical Industries,
Inc. ......................................................................................................................................................................................Passed
ITEM 6.C.6 - ORDINANCE 2021-GOLF-AG-S-1623, An Ordinance Approving and Authorizing the
Execution of a Long-Term Lease Agreement for the Property Commonly Referred to as Cecil Smith Field #2,
Oak Brook, Illinois 60523 Butler National Golf Club .......................................................................................................
Removed at
beginning of
Mtg. &
Tabled to
06.22.21
Mtg.
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ITEM 6.C.7 - ORDINANCE 2021-POLO-AG-PINE-S-1924, An Ordinance Approving and Authorizing the
Execution of a Long-Term Lease Agreement for the Property Commonly Referred to as Cecil Smith Field #2,
Oak Brook, Illinois 60523 Pineoak Partners ......................................................................................................................
Removed at
beginning of
Mtg. &
Tabled to
06.22.21
Mtg.
8.UNFINISHED BUSINESS
A.Ordinances & Resolutions
1.RESOLUTION 2021-AG-SETT-PL-EX-R-1945, A Resolution Approving and Authorizing the
Execution of a Settlement Agreement By and Between the Village of Oak Brook and Sean Kelly ....................Passed
2.RESOLUTION 2021-PL-IS-R-1948, A Resolution Approving and Authorizing the Purchase of
Insurance Benefits for Employees .......................................................................................................................Passed
9.ACTIVE BUSINESS
A.Ordinances & Resolutions
1.ORDINANCE 2021-LC-AL-G-1185, An Ordinance Amending Chapter 1 of Title 4 of the Village Code
of the Village of Oak Brook, Illinois Regarding Liquor Control Within Certain Retail Premises .......................
Deferred to
06.22.21
Mtg.
2.ORDINANCE 2021-LC-AL-G-1186, An Ordinance Amending Title 4 Chapter 1 Section 4 -1-10 of the
Village of Oak Brook Code of Ordinances ...........................................................................................................Passed
B.Water Distribution Improvements, Brook Forest Subdivision Phase IV - Discussion ..............................................Discussed
C.Battalion Chief Vacancy – Discussion ......................................................................................................................Removed at
beginning of
Mtg. to
Discuss at
CLSD
Session
10.PUBLIC COMMENT ON NON-AGENDA ITEMS
11.ADJOURN TO CLOSED SESSION, For the Purpose of Discussing (1) Minutes of Meeting Lawfully Closed
Under the Open Meetings act, For the Purpose of Approval By the Body of the Minutes (2)To Consider the
Appointment, Employment, Compensation, Discipline, Performance, or Dismissal of Specific Employees of the
Public Body or Legal Counsel for the Public Body,(3)To Consider Collective Negotiating Matters Between the
Village and Its Employees or Their Representatives and Deliberations Concerning Salary Schedules for One or
More Classes of Employees, Pursuant To 2(C)(21), 2(C)(1) AND 2(C)(2) Of The Illinois Open Meetings Act,
Respectively ......................................................................................................................................................................7:58 p.m.
RECONVENED ...............................................................................................................................................................10:15p.m.
12.ADJOURNMENT .............................................................................................................................................................8:7012:0810:16 p.m.